nova scotia senior executive administrator Jobs – 11 Openings This Week

Contracts Functional Administrator and Project Coordinator
Lockheed Martin Corporation —Halifax, NS
- $75,000–$99,000 a year
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Vision care
13d
Project Administrator - Security Solutions (Capital Projects)
Convergint Technologies Ltd —Dartmouth, NS
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
- Designated paid holidays
- Dental care
Quick apply
18h
Facility Manager
Confidential —Halifax, NS
- Full-time
- Bachelor's
- In-person
- Business
- Dental care
- Employee assistance program
Quick apply
CEO / Administrator
County of Inverness Municipal Housing Corporation —Inverness, NS
- $120,000–$145,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
2d
Client Services and Accounts Administrator
Emera Inc —Halifax, NS
- Full-time
- Administrative experience
- Organizational skills
- Front desk
- Employee assistance program
14d
Chief Sales Officer, Employee Benefits & Retirement Canada
HUB International —Halifax, NS
- Full-time
- Hybrid work
- Sales
- Travel
- Commercial driving
- Tuition reimbursement
- Paid time off
8d
School Counsellor
Armbrae Academy —Halifax, NS
- Part-time
- Master's degree
- Psychology
- Organizational skills
Splunk Engineer- Remote
Cognizant —Halifax, NS
- $56,650–$103,000 a year
- Full-time
- Remote
- AWS
- Scripting
- APIs

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Contracts Functional Administrator and Project Coordinator

Lockheed Martin Corporation
Halifax, NS

Apply Now

Job details

Permanent | Full-time
13 days ago

Benefits

Dental care
Vision care

Skills

Jira
Filing
English
Microsoft Office
Administrative experience
High school diploma or GED
Analysis skills
SharePoint
Business requirements

Full job description

Commercial

Halifax, NS, Montreal, QC, Ottawa, ON

19185BR

About the role

As a critical member of the Contracts team, the incumbent will have responsibility to provide functional and project related support to meet business needs. This role brings to bear domain expertise in executive assistance, administrative support and program execution.

The incumbent will perform a variety of administrative and functional duties for the Sr. Manager of Contracts, and the whole of the Contracts team. Such duties will include but not be limited to:

Travel booking and expense report preparation;
Prepares, administers and distributes Contracts specific business notifications including but not limited to Notice of Contract Award (NOCA);
Presentation preparation including but not limited to monthly Operational Performance Reviews (OPR) and functional reporting requirements. Includes the creation, management and presentation of Contracts performance metrics to demonstrate value add and contribution of Contracts work to overall business results.
Administrator and point of contact for the Contracts repository of information on Sharepoint and/or other business defined tools, which includes access permissions for personnel with a need to know;
Administrator and point of contact for all business required registrations including but not limited to Exostar, System for Award Management (SAM), Canada Buys, and other platforms as required;
Administrator and point of contact for continuous improvement initiatives and compliance with Contracts process documentation within the Canadian Command Media. This includes management responsibility for all digital logs used by Contracts and required by business process, such as Proposal Log, NOCA log, CSOR log, and other databases as required.
Reviews and proof reads letters and documents for the Contracts team to ensure quality content, correct formatting and grammatical correctness;
Overall responsibility for Contracts digital file management system and structure;
Coordinate schedules for the Contracts team and plan required meetings;
Attend weekly Contracts staff meeting;
Creates customer numbers in SAP as required, and liaises with Finance to manage; and
Other administrative duties as required.

The incumbent will also perform a variety of program specific duties in support of Contracts program execution responsibilities. Such duties will include but not be limited to:

Participation in weekly Contracts management status meetings (as required), document action items and track action item closure;
Track and manage Contracts program actions items, both for internal and external program obligations, to ensure timely responses;
Tracking and management of program specific directives, including but not limited to Stop Work Orders, Authorizations to Proceed (ATPs), and Change Orders;
Logging all program correspondence, both incoming and outgoing, and including applicable supplier correspondence that impacts contractual obligations;
If and as required by specific program needs, management and tracking of project based proposal activities, including updating proposal logs, cost account creation, filing proposal submissions and associated approval documents;
Contract amendment management and coordination;
Ability to use software tools including but not limited to DOORS, JIRA, and any other program specific tools required to execute contractual program responsibilities;
Drafting and preparation of program specific form letters, templates and presentations; and
Other duties as required.

What you bring to the role

High school diploma or equivalent work experience/combined education, with additional specialized training in specific aspects or disciplines of the job function
Demonstrated ability to perform the assigned tasks (through past experience)
5 years or more of related experience, ideally within the defence sector
Technology savvy and has proficient working knowledge of MS Office tools and software
Dynamic personality and attitude and works well within a team environment
Requires minimal supervision and is a fast learner
Timely and accurate response time
Can apply advanced techniques and discipline in the execution of the role
Good analytical skills and detailed precision in performance

Language Requirements in Quebec

Knowledge of the English language is required for this role as the position described in this posting requires the candidate to communicate every day with a virtual team outside Quebec as well as communicate with different members of the organization, clients and suppliers located outside of Canada. For engineering positions, the candidate must also be able to read or modify technical documents from our main clients and write technical documents for these same clients.

What we offer you

We walk our talk when it comes to work/life balance! Your physical, mental and financial wellbeing matters to us. On top of working in a highly supportive, friendly, respectful environment, this is what you can expect when you join our team as a Regular Full-Time employee:

Flexible, compressed work schedules, depending on business requirements, where you have the option of Fridays off, as well as the possibility to work remote part-time
Competitive compensation
Time to recharge with vacation, personal days, holidays, and parental leaves
Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment, along with:
- Virtual Health Care (24/7 access to medical professionals)
- A Wellness Spending Account to aid in your wellness journey
- Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions
- Medical Travel Insurance
- Onsite fitness facilities at our main office locations
A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning
Employee discounts to save on goods, services and various recreational activities
Access to a robust spectrum of development resources to enhance your skills and/or advance your career including:
- Free learning resources through a modern and engaging platform
- Education Assistance Program
- Reimbursement for a professional membership
- Self-directed Mentoring

Pay Transparency

At Lockheed Martin Canada, we comply with all pay transparency requirements and believe sharing pay ranges for open roles can foster a more equitable workforce.

Salary Range

$75,000 - $99,000

About us

Headquartered in Ottawa, Lockheed Martin Canada is the Canadian unit of Lockheed Martin Corporation, a global defense technology company driving innovation and advancing scientific discovery. Our all-domain mission solutions and 21st Century Security® vision accelerate the delivery of transformative technologies to ensure those we serve always stay ahead of ready. We operate major facilities in Ottawa, Montreal, Halifax, Calgary and Victoria and work on a wide range of programs from advanced naval technology products, aircraft sustainment, and unmanned systems software. This position is part of the Rotary and Mission Systems business area, where employees across Canada support engineering, systems integration, training, sustainment and in-service support programs for Canadian and international military customers across land, air and sea.

Equal Opportunity Statement

Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed.

Employee Type

Full Time

Vacancy Type

Permanent

Security requirement for this role

Controlled Goods Program

Clearance required for role

Secret

Apply Now

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senior executive administrator jobs in nova scotia

Contracts Functional Administrator and Project Coordinator

Project Administrator - Security Solutions (Capital Projects)

Facility Manager

CEO / Administrator

Client Services and Accounts Administrator

Chief Sales Officer, Employee Benefits & Retirement Canada

School Counsellor

Splunk Engineer- Remote

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