oakville, on bookkeeper & business office manager Jobs – 5 Openings This Week

Office Manager
Intelligent Office - Oakville —Oakville, ON
- $60,000–$70,000 a year
- Full-time
- CRM software
- Customer service
- Microsoft Office
Quick apply
9d
Business Operations / Office Manager
Ribbit —Burlington, ON
- $60,000–$80,000 a year
- Hybrid work
- Finance
- Bachelor's
- Travel
- Dental care
Sr Manager Business Systems Analysis (Mid-Office Equity Settlement Technology)
Scotiabank —Toronto, ON
- Hybrid work
- Project management
- Bachelor's
- Agile
- Tuition reimbursement
office administrative assistant
CAENCladdingExpert —North York, ON
- $18–$30 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Flexible schedule

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Office Manager
Intelligent Office - Oakville —Oakville, ON
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9d

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Office Manager

Intelligent Office - Oakville
Oakville, ON

Quick apply

Job details

Full-time
9 days ago

Skills

CRM software
Customer service
Post-secondary education
Microsoft Office
Administrative experience
Business development
Team management
QuickBooks
Office management
Business
Account management
Leadership
Communication skills

Full job description

At Intelligent Office Oakville, we help entrepreneurs, professionals, and growing businesses work smarter through premium office space, virtual office services, meeting rooms, business support, and a strong sense of community.

We are looking for an experienced, proactive, and highly organized Office Manager / Community Operations Lead to oversee the day-to-day operations of our business centre. This role is ideal for someone who thrives in a fast-paced, client-facing environment and has experience in coworking, executive office suites, hospitality, property management, or flexible workspace operations.

This is a full-time, Monday to Friday, in-person position based at our Oakville office.

This is not an entry-level administrative role. We are seeking someone who can confidently lead operations, support clients, manage team workflows, solve problems independently, and create an exceptional client experience.

What You’ll Be Responsible For

Operations & Client Experience

Oversee daily operations of the business centre and ensure smooth day-to-day functionality
Deliver a professional, welcoming, and high-touch experience for members, virtual clients, and guests
Manage client onboarding, office moves, renewals, and service requestsA
Ensure meeting rooms, shared spaces, and offices are maintained to a high standard
Coordinate vendors, maintenance requests, supplies, and building-related issues
Handle client concerns professionally and proactively

Team Leadership & Administration

Provide leadership, guidance, and support to an administrative and client service team
Lead and support administrative workflows and client service processes
Assist with scheduling, task delegation, and operational priorities
Maintain operational procedures and improve efficiencies where possible
Manage mail handling, phone answering services, and client communications
Support invoicing, reporting, and basic bookkeeping coordination
Ensure policies, procedures, and service standards are consistently followed

Sales & Business Support

Conduct tours for prospective clients and support sales conversations
Build strong relationships with members and local businesses
Identify opportunities to improve occupancy, retention, and member satisfaction
Support networking initiatives, events, and community engagement activities

Compensation

Base salary: $60,000 - $70,000 annually
Additional performance bonuses and sales commissions
Opportunities for long-term growth and leadership

What We’re Looking For

Required Experience

3+ years of experience in office management, coworking operations, executive office suites, or a similar client-facing operational role
Post-secondary education in business, administration, or a related field is preferred
Strong experience managing multiple priorities in a fast-paced environment
Experience working independently and making operational decisions confidently
Professional communication skills with strong customer service instincts
Experience with administrative systems, scheduling, invoicing, and client coordination

Preferred Qualifications

Experience in coworking, flexible workspace, serviced office
Leadership or team management experience
Familiarity with QuickBooks, CRM systems, Google Workspace, and Microsoft Office
Sales, member retention, business development, or account management experience is considered a strong asset

Who You Are

Exceptionally organized and detail-oriented
Calm under pressure and solutions-focused
Professional, polished, and approachable
Self-motivated with a strong sense of ownership
Comfortable balancing operations, client service, and business priorities
Someone who naturally creates structure, efficiency, and positive energy within a workplace

Why Join Intelligent Office Oakville'

Be part of a growing entrepreneurial community
Work in a professional, modern office environment
Opportunity to take ownership and make a meaningful impact
Collaborative and supportive leadership team

Quick apply

Refine Your Search

bookkeeper & business office manager jobs in oakville, on

Office Manager

Business Operations / Office Manager

Sr Manager Business Systems Analysis (Mid-Office Equity Settlement Technology)

office administrative assistant