Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This role combines high-level executive support with a strong foundation in accounting and financial operations. The ideal candidate will be proactive, discreet, and capable of managing confidential financial data, while also orchestrating executive priorities and communications.
About the Role / Key Accountabilities:
- Executive Support:
- Manage calendars, schedule meetings, and coordinate travel for CFO and CEO.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle confidential correspondence and communication on behalf of the executives.
- Prioritize and orchestrate tasks to ensure executive objectives are met.
- Internal communications
- Accounting & Financial Operations:
- Reconcile and prepare contractor data for 1099 forms in compliance with IRS regulations.
- Assist in the preparation of US and Canadian tax returns and compliance reporting.
- Support audits and respond to financial inquiries from internal and external stakeholders.
- Summarize and analyze financial data for executive review.
- Conduct compliance research and prepare reports as needed.
- Documentation & Reporting:
- Maintain organized and secure documentation of financial and executive records.
- Assist with third-party administrative and financial reporting inquiries.
- Prepare presentations and reports for board meetings and strategic planning sessions.
Position Requirements:
- 3+ years of experience in an accounting or finance support role, preferably with executive-level exposure.
- College or University degree in a related business field.
- Internal communication experience preferred, marketing experience an asset
- Proficiency in accounting software and Microsoft Office Suite.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proven ability to manage confidential information with discretion.
- Strong organizational and time management skills.
- Full time employment with a salary range of $70,000-$90,000 per year depending on skills and experience
- Career growth opportunity within an industry leading logistics company.
- Group Benefits offered - health and dental.
- Employee engagement events.
Titanium Transportation Group is a leading North American freight transportation company specializing in tech-forward trucking operations and logistics brokerages services throughout Canada and the United States. Our specialties are truckload, dedicated, and cross-border, along with comprehensive logistics and warehousing solutions for a wide range of industries.
Our focus on customer excellence, safety and innovation set Titanium apart and we are proud to have earned our place among Canada’s Fastest-Growing Companies for over 13 consecutive years by Canadian Business, and as one of America’s Fastest-Growing Companies in 2020 by the Financial Times. We are also proud to rank among Today’s Trucking Top 100 Fleets.
As one of only three publicly traded transportation companies in Canada, our team of over 1,300 professionals operate from over 15 strategic locations. We are committed to meeting our clients’ evolving supply chain needs while driving growth and success. Join us at Titanium, where innovation and opportunity pave the way for a bright future in freight transportation and logistics.
Titanium Transportation Group Inc. is committed to providing accommodation throughout the recruitment process for individuals with disabilities, in line with the Accessibility for Ontarians with Disabilities Act. If you need accommodation, reach out to our HR team at [email protected] (mailto:[email protected]) and we'll work with you to understand what is needed. We thank all applicants in advance; however, only applicants being considered for an interview will be contacted.
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