oakville, on hiring adminstrator Jobs – 9 Openings This Week

Financial Adminstrator
On-Site Drapery Cleaners —Burlington, ON
- $35–$45 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Accounting
- Dental care
- Paid time off
Quick apply
Human Resources Adminstrator
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario —Toronto, ON
- $60,480–$75,600 a year
- Full-time
- Hybrid work
- No university degree
- Human resources
- Recruiting
Quick apply
6d
Office Administrator
GFX Solutions LTD —Oakville, ON
- $40,000–$50,000 a year
- High school diploma or GED
- First Aid Certification
- Travel
- Disability insurance
- Dental care
12d
Payroll Adminstrator
DMC Mining Services —Vaughan, ON
- $17.60–$18.00 an hour
- Microsoft Excel
- Microsoft Office
- Administrative experience
12d
Support Services Adminstrator
Rentokil Initial —Concord, ON
- $45,000–$47,000 a year
- Temporary
- Microsoft Word
- Google Suite
- Microsoft Excel
- Designated paid holidays
- Disability insurance
Quick apply
Creative arts teacher and school office adminstrator
Burlington Royal Arts Academy —Burlington, ON
- $30,000–$50,000 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Flexible schedule
Quick apply
10d
Dental Administrator and Treatment Coordinator
MHMI —Toronto, ON
- Monday to Friday
- Computer skills
- Dental care
Quick apply

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Human Resources Adminstrator
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario —Toronto, ON
As first point of contact, provide support and guidance for current and potential employees regarding general HR inquiries and making decisions related to…
$60,480–$75,600 a year
Quick apply
6d

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Financial Adminstrator
On-Site Drapery Cleaners —Burlington, ON
V. Ensure compliance with local, provincial, and federal payroll regulations and internal policies. Iii. Verify and resolve discrepancies between invoices,…
$35–$45 an hour
Quick apply
Human Resources Adminstrator
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario —Toronto, ON
As first point of contact, provide support and guidance for current and potential employees regarding general HR inquiries and making decisions related to…
$60,480–$75,600 a year
Quick apply
6d

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Financial Adminstrator

On-Site Drapery Cleaners
Burlington, ON

Quick apply

Job details

Permanent | Part-time

Benefits

Extended health care
Dental care
Paid time off
Life insurance
On-site parking

Skills

Accounts receivable
Microsoft Excel
ADP
Microsoft Office
Accounting
QuickBooks
Payroll
Communication skills
Time management

Full job description

Position Summary:

The Financial Administrator plays a crucial role in managing the company’s finances and administrative functions. This role requires a high level of integrity, attention to detail, and the ability to manage multiple financial operations while adhering to strict deadlines. Strong communication skills are essential, as this person will regularly interact with both internal teams and external stakeholders, including vendors and customers. Initial focus will be on our US operations, so experience with US accounting and tax a must.

Required Skills:

· Minimum 3-5 years of experience in accounting, bookkeeping, or financial administration roles

· Proficiency in QuickBooks Online (3+ years of experience required)

· Strong knowledge of Microsoft Office, particularly in excel

· Experience with payroll processing applications such as ADP or equivalent payroll software

· Familiarity with accounts receivable (AR) and accounts payable (AP) processes in a high-volume environment is preferred

· Basic knowledge of Canadian tax regulations and government compliance, including remittances (e.g., HST, payroll, WSIB)

· Basic Knowledge of US tax regulations and compliance an asset

· Excellent organizational and time-management skills

· Strong communication and problem-solving skills

Specific Responsibilities:

1. Payroll Administration

i. Onboard new employees

ii. Maintain up-to-date employee records

iii. Ensure accurate and timely processing of both US & Canada Payrolls

1. Verify Hours worked for each employee

2. Add expenses or per diems

3. Process payroll using ADP and Quickbooks Online

4. Identify and resolve any discrepancies

iv. Prepare and distribute payroll reports for taxes, government remittances, and management review

v. Ensure compliance with local, provincial, and federal payroll regulations and internal policies

2. Accounts Payable

i. Set up new vendor accounts and maintain existing vendor relationships

ii. Accurately track, review, and process all supplier invoices

iii. Verify and resolve discrepancies between invoices, purchase orders, and delivery receipts

iv. Ensure timely payment of all vendor invoices

v. Negotiate favorable payment terms with suppliers and explore opportunities for early payment discounts

vi. Work with management to control costs and source competitive suppliers

3. Accounts Receivable

i. Setup company in customer payment systems including enrollment in direct deposit wherever possible. Provide any necessary forms or proof or insurance

ii. Generate and issue accurate and timely invoices for goods and services

iii. Work with operations and sales to ensure discrepancies are quickly resolved.

iv. Proactively follow up on outstanding accounts receivable to minimize aging and improve cash flow

4. Bookkeeping

i. Enter and maintain the company’s financial data into company systems

ii. Reconcile multiple bank accounts and credit card accounts on a monthly basis

iii. Track income and expenses, ensuring accuracy in categorization

iv. File government taxes, remittances, workmans compensation… File government remittances and taxes, including but not limited to, HST, payroll taxes, and WSIB

v. Ensure compliance with government regulations

vi. Prepare monthly financial statements and other reports for management

vii. Work with external accountants in the preparation of year end financials tax returns

viii. Manage and monitor online banking activity and account balances

5. Administrative Support:

i. Organize and maintain financial and administrative company files and electronic records

ii. Assist with ad-hoc administrative tasks and projects as required

iii. Position requires adaptability and eagerness to learn new tasks and take on more responsibility

Pay: $35.00-$45.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off

Experience:

US Accounting: 1 year (required)

Work Location: Hybrid remote in Burlington, ON L7P 1A6

Quick apply

Refine Your Search

hiring adminstrator jobs in oakville, on

Financial Adminstrator

Human Resources Adminstrator

Office Administrator

Payroll Adminstrator

Support Services Adminstrator

Creative arts teacher and school office adminstrator

Dental Administrator and Treatment Coordinator

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