About Us
Our company is a privately held, diversified organization with subsidiaries operating across transportation and logistics, heavy-duty equipment dealerships, equipment leasing and rentals, real estate, and hospitality.
We are currently seeking a dynamic, detail-oriented Accounts Payable Specialist to join our busy Mississauga head office. If you thrive in a high-volume setting and take pride in accuracy and efficiency, we'd love to hear from you.
About the Role
- The Accounts Payable Specialist will be responsible for supporting a high-volume Accounts Payable function. The successful candidate will manage the accurate and timely processing of invoices and payments, vendor account reconciliations, AP aging, payment processing, and month-end activities.
- This position is ideal for a detail-oriented accounting professional who enjoys working with numbers, resolving discrepancies, and collaborating with internal departments and external vendors.
What You'll Do
Invoice & Data Management
- Book and process invoices for Accounts Payable accurately and in a timely manner.
- Code expenses to the appropriate general ledger (GL) accounts and cost centers.
- Distribute incoming invoices for approval and track through completion.
- Follow up with internal personnel to resolve invoice discrepancies.
- Assist with month-end AP close, including reconciling AP subledger balances to the General Ledger and ensuring all invoices and adjustments are recorded in the appropriate period.
Payments & Reconciliations
- Process weekly payment runs for assigned vendors via EFT and cheque.
- Prepare cheques for vendors and ensure proper documentation.
- Reconcile monthly company credit card statements.
- Reconcile AP-related bank transactions and investigate and resolve discrepancies.
- Review AP aging regularly, follow up on outstanding invoices, and ensure payments are made according to agreed payment terms.
Vendor & Stakeholder Management
- Serve as the primary point of contact for vendors and internal staff regarding Accounts Payable inquiries, invoice status, and payment status.
- Manage the AP email inbox, ensuring vendor and internal inquiries are responded to professionally and promptly
- Maintain vendor accounts by reconciling monthly statements and checking for open balances.
- Set up and maintain vendor EFT banking information in accordance with company policies and internal controls, ensuring appropriate supporting documentation is maintained.
- Request payment approvals from management as required.
Collaboration & Continuous Improvement
- Collaborate with internal teams (e.g., operations, procurement, finance) on any AP-related issues.
- Identify opportunities to streamline AP processes and improve efficiency.
What You Bring
Required:
- Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
- Minimum 3 years of experience as an Accounts Payable Specialist or in a similar role.
- Strong proficiency with accounting and ERP systems such as QuickBooks, TruckMate, or similar systems.
- Strong knowledge of accounts payable principles, accounting standards, and relevant regulations.
- Extensive hands-on experience with account reconciliation and high-volume data entry.
- Exceptional attention to detail and numerical accuracy.
- Strong time management, organizational, and multitasking abilities.
- Excellent communication and collaboration skills, with a professional and positive attitude.
Nice to Have:
- Experience in transportation, trucking, logistics, or a similar operational industry is an asset.
- familiarity with TMW/TruckMate strongly preferred.
Why Join Us?
- Competitive pay structure based on applicant's experience.
- Excellent working environment.
- Industry-leading training with the best opportunity to grow and learn within our organization.
- Friendly team.
- Health/Dental benefits.
Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Apply Today!
Note: Only those candidates who meet the enlisted requirements completely are encouraged to apply. However, only the selected applicants will be contacted for an interview. PLEASE APPLY DIRECTLY TO THE JOB POSTING TO BE CONSIDERED FOR THE ROLE, DO NOT SEND INDIVIDUAL MESSAGES.
Job Type: Full-time
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts payable: 3 years of A/P experience (required).
Work Location: In person
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- On-site parking
Experience:
- Logistics: 3 years (preferred)
- TMW/TruckMate : 3 years (required)
Work Location: In person
