Position Overview:
The Accounts Receivable Clerk is responsible for supporting the day-to-day accounts receivable functions, including recording and reconciling payments, monitoring outstanding balances, processing tenant transactions, and maintaining accurate financial records in accordance with company policies and financial regulations. This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while collaborating effectively with both internal and external stakeholders.
This is an 18-month contract position covering a maternity leave. It offers an excellent opportunity to join a collaborative, fast-paced team, gain valuable experience, and contribute to the continued success of the organization while supporting the department during this temporary leave.
Key Responsibilities
- Process and receipt payments for residential, commercial, condominium, and non-profit tenants.
- Monitor and maintain tenant accounts, including aged receivables and outstanding balances.
- Investigate and resolve tenant ledger discrepancies, payment issues, and account disputes.
- Process NSF transactions, late fees, tenant charges, rent adjustments, and applicable notices.
- Administer and monitor post-dated cheques, EFT payments, and other receivable transactions.
- Communicate with tenants, property managers, legal representatives, and internal stakeholders regarding account inquiries and collections.
- Prepare and distribute financial reports, including rent rolls, receivable summaries, and variance reporting.
- Support legal and collections processes, including the preparation and tracking of notices and related documentation.
- Maintain organized and accurate financial records while ensuring confidentiality and compliance with company policies and procedures.
- Participate in regular meetings with management and internal teams to support departmental operations and objectives.
Qualifications & Skills
- High school diploma or equivalent required; post-secondary education in Business or Accounting considered an asset.
- 2 – 4 years of experience in accounts receivable, finance, or a related field.
- Strong knowledge of accounts receivable principles and basic accounting practices.
- Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Yardi considered an asset.
- Experience in property management or a financial institution is preferred.
- Strong attention to detail with excellent accuracy and organizational skills.
- Ability to analyze accounts, resolve discrepancies, and manage arrears collection.
- Strong communication and customer service skills with the ability to work independently.
- Knowledge of tenant legislation and legal notices (e.g., N4, N1) is an asset.
- Ability to handle sensitive and confidential information with discretion.
Why Join the M Group?
- Additional Personal Days and Volunteer Time Off
- Flexible work arrangements
- A supportive team that values growth, well-being, and community
- Opportunities to work across diverse real estate projects
- Company events, learning sessions, and leadership opportunities that make work meaningful
About The M Group:
At The M Group of Companies, we believe in creating strong communities by investing in people, places, and potential. As a diversified real estate and property management organization, we’re proud to foster a workplace where integrity, support, and meaningful impact thrive.
When you join our team, you become part of a dependable group of professionals who care deeply about the work we do and the communities we serve. We’re committed to your growth and well-being, offering a collaborative environment that values respect, steady leadership, and doing the right thing together.
Whether you’re building your career or bringing years of experience, we invite you to grow with us and help shape the future of property, people, and possibility.
How to Apply:
Please submit your resume and respond to the questions in the application. Applications will be accepted until the position is filled.
Legal Disclaimers:
Accessibility & Accommodation:
Thank you for your interest in The M Group of Companies. Only those applicants who are selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.
Use of AI in Recruitment:
Please note that your application and any related materials may be reviewed using AI-enabled systems to assist with the screening process. These tools are used to support, not replace, human decision-making. If you have any concerns or questions about this process, please let us know.
Work Authorization:
Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group.
