Job Types: Full-time, fixed-term contract
Contract length: 18 months
Summary
The Manager, Clubs is responsible for overseeing all aspects of student clubs and related activities within the Seneca Student Federation Inc. (SSF). This role supports the engagement, development, and leadership of students through club involvement while ensuring operations align with SSF policies, equity, diversity, and inclusion (EDI) principles, and Seneca Polytechnic policies.
The Manager, Clubs plays a critical role in fostering a vibrant and inclusive club culture across all Seneca campuses. They provide leadership, training, and mentorship to student club leaders, manage club budgets and event sanctioning, and support cultural and religious events in collaboration with SSF management and campus partners.
While the Manager, Clubs leads decision-making on club sanctioning, budgets, and operational matters, decisions regarding major cultural and religious events are made collaboratively with other managers to ensure alignment with SSF values and resources.
Key Duties and Responsibilities
- Review and sanction new clubs, approve event requests, issue certificates, and provide consistent support to club executives and part-time staff.
- Ensure all club events are planned and executed in compliance with SSF By-Laws, policies, Seneca regulations, and appropriate risk management practices.
- Maintain accurate records in the club’s portal, including active and inactive clubs, event submissions, budgets, and performance data for institutional reporting.
- Communicate and collaborate regularly with campus managers, SSF departments (Finance, Marketing, Campus Operations, Member Services), and Seneca departments to coordinate supplies, bookings, and event logistics.
- Provide mentorship and guidance to student leaders, offering training, coaching, and conflict resolution support to ensure strong leadership and positive student experiences.
- Facilitate regular meetings with club leaders across campuses, keeping them informed of policies, opportunities, and updates while building a sense of community and accountability.
- Organize large-scale initiatives such as Club Fest, Welcome Days, and campus fairs in partnership with the SSF Executive team, ensuring broad student engagement and smooth execution.
- Partner with Marketing and Events teams to promote clubs and their activities through effective campaigns, communication channels, and campus visibility.
- Track student participation and engagement levels, review event outcomes, and collect feedback from coordinators and students to continuously improve programming and services.
- Prepare and present reports for the Executive Director and , and other relevant committees as required, highlighting club performance, engagement trends, and recommendations for growth.
- Manage financial oversight of club activities by coordinating funding allocations, approving expenses, reconciling budgets, and ensuring adherence to SSF financial procedures.
- Coordinate with external vendors, college departments, and community partners to support club initiatives, cultural celebrations, and collaborative projects.
- Plan, execute, and evaluate multicultural and campus-wide events that promote diversity, belonging, and engagement.
- Balance operational execution with strategic oversight, ensuring that both immediate needs and long-term goals for student engagement are met.
- Responsible for hiring, staffing, training, scheduling and payroll for the part-time staff.
- Coach and mentor employees/volunteers, empowering them, providing guidance, and facilitating opportunities for them to achieve their learning outcomes.
- Additional duties as required.
Core Job Requirements
- Strong understanding of student engagement, club operations, and event planning.
- Experience coordinating or supporting cultural and religious events.
- Demonstrated ability to coach, mentor, and empower student leaders.
- Exceptional organizational and time management skills.
- Strong communication, relationship-building, and interpersonal abilities.
- Conflict resolution and problem-solving skills in a student-centred environment.
- Commitment to advancing equity, diversity, inclusion, and belonging in student life.
Qualifications
- Post-secondary education in Student Affairs, Event Management, Communications, or a related field.
- Minimum of two (2) years of managerial experience in student leadership, club coordination, or student affairs.
- Direct experience in club management or club-specific programming is preferred.
- Understanding of budgeting, financial reporting, and administrative processes.
- Strong computer skills, including engagement platforms, scheduling, and financial tracking tools.
- Availability to work flexible hours, including evenings and weekends, and to travel between campuses.
Competencies
- Student-Centered Leadership
- Planning and Organization
- Collaboration and Team Support
- Diversity, Equity, and Inclusion Awareness
- Detail-Oriented and Process-Driven
Challenges & Expectations
- Coordinating with multiple college departments to secure space and approvals.
- Encouraging timely communication and accountability from student executives.
- Balancing administrative demands (80%) with strategic planning (20%).
- Managing a high volume of clubs (130+) and ensuring consistent support.
- Navigating cultural and religious event planning with sensitivity and inclusivity.
Equity, Diversity & Accessibility
The Seneca Student Federation (SSF) is committed to fostering an inclusive, equitable, and accessible workplace that reflects the diversity of the Seneca community. SSF welcomes applications from individuals of all backgrounds and identities and is committed to providing accommodation throughout the recruitment process in accordance with applicable accessibility legislation. Applicants requiring accommodation are encouraged to contact the Manager, Human Resources [email protected] at any stage of the hiring process.
Last Date to Apply: August 25, 2026, by 5:00 p.m.
