ottawa, on administrative secretary Jobs – 5 Openings This Week

Secretary VII (RFT 1.0 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $32.42–$36.34 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
3d
Executive Assistant
Colleges and Institutes Canada —Ottawa, ON
- $69,965–$85,643 a year
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
Quick apply
Executive Assistant
Anglican Diocese of Ottawa —Ottawa, ON
- $68,000–$72,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Secretary VII (RPT 0.5 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $32.42–$36.34 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
3d
Medical Receptionist
Hazeldean Medical Clinic —Kanata, ON
- $19–$23 an hour
- Part-time
- Medical office experience
- English
- Organizational skills
Quick apply
2d

More jobs to discover

Find similar jobs that you might be interested in.

Executive Assistant
Houle Sports Excellence —Ottawa, ON
Individuals who enjoy sports, teamwork, and supporting their local community. Taking and directing incoming phone calls.
$50,000–$55,000 a year
Quick apply
6d
Bilingual Executive Assistant - Contract to Permanent
LRO Staffing —Ottawa, ON
Post-secondary education in a related field or associated experience. A minimum of three years of executive support.
$70,000–$80,000 a year

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Personal Executive Assistant
Confidential —Mississauga, ON
Coordinate conference calls and meetings. Arrange vehicle service, appointments, and transportation when needed. Manage day-to-day administrative tasks.
$60,000–$80,000 a year
Quick apply
Administrative Assistant / Secretary (with Warehouse Support)
K.M. Medical & Trading Inc —North York, ON
Prepare, pick, and pack outgoing orders. Enter invoices, purchase orders, and bills into QuickBooks. Receive, inspect, and organize incoming shipments.
From $17.60 an hour
Quick apply
5d

Show more jobs in cities nearby

I want to receive the latest job alerts for administrative secretary in ottawa, on

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Secretary VII (RFT 1.0 FTE)

The Royal Ottawa Mental Health Centre
Ottawa, ON

Apply Now

Job details

Full-time
3 days ago

Benefits

Disability insurance
Dental care
Employee assistance program
Life insurance

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Filing
English
Research
Typing
College diploma
Communication skills

Full job description

Position Information

Posting Number:

IMHR26-002E

Title:

Secretary VII (RFT 1.0 FTE)

Position Status:

Regular Full-time

FTE:

1.0

Job Schedule:

Days

Department:

IMHR

Union:

CUPE Local 942

Site:

Institute of Mental Health Research (IMHR)

Level of Police Check:

Criminal Record Check

About The Royal

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education

Description:

Secretary VII provides administrative and clerical support to ensure the efficient coordination of daily operations of the research institute. The role supports investigators, research staff, leadership, and external stakeholders through effective scheduling, communication, documentation management, and office coordination while maintaining confidentiality and professionalism within a healthcare and research environment

Duties:

Provide day-to-day administrative support to researchers, research leadership, and teams
Manage calendars, schedule meetings, coordinate appointments, and arrange virtual or in-person meetings and events
Respond to telephone, email, and in-person inquiries in a professional and timely manner
Maintain organized electronic and paper filing systems
Order and maintain office supplies and coordinate equipment or service requests
Assist with travel arrangements, conference registration, expense submissions, and invoice processing
Support planning and logistics for institute events, workshops, and educational activities
Organize meetings (room booking, catering, drafting agendas, taking minutes, and dissemination of information)
Perform general office duties (filing, photocopying, scanning) and screen/distribute mail
Provide financial and administrative support for research activities, including processing transactions, maintaining financial records, and assisting with budgeting, reconciliation, and funding administration
Coordinate requisition of keys, furniture, telephones, and computers
Support administrative processes related to research studies, including booking research participant appointments and preparing records for archiving
Assist with onboarding documentation, training records, and institutional requirements; prepare onboarding paperwork (PAFs, procedures for new hires)
Support onboarding activities for new hires, students, post-doctoral fellows, and visiting placements in collaboration with HR
Coordinate with IMHR, University of Ottawa, Human Resources, and Occupational Health and Safety to ensure completion of required paperwork
Submit patient billing to MEDCO for physicians
Coordinate and enter bi-weekly payroll information into Empath SystemWorks in a manner that complies with staff and patient/client safety practices, policies and procedures of The Royal.
Ensures a work environment that is conducive to the Royal’s Anti-Racism, Harassment, Discrimination-Free Workplace and work safety policies and practices.
Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment.
All roles at The Royal Ottawa Health Group are expected to actively demonstrate The Royal’s iCARE values: innovation, collaboration, accountability, and respect by seeking improvements, working collaboratively with colleagues and clients, taking ownership of their actions, and promoting a respectful and inclusive workplace culture

Qualifications:

Completion of 2 year community College in Medical office Administration or Diploma Program
Certification in TCPS2 (ethical conduct of research), Knowledge of academic CVs (previous experience is an asset), knowledge of intermediate financial and intermediate mathematical concepts (asset)
Advanced organization and problem-solving skills
Service oriented with excellent interpersonal skills, positive attitude, ability to work independently and within a team
Excellent written and verbal communication skills, attention to detail
Strong proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
Ability to work productively and independently in a role where there are frequent interruptions, must be adaptable to change
Maintain strict privacy and security when handling sensitive information including study protocols, personal health information and financial data
Typing 55 words per minute
English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual (French/English) is an asset.

REWARDS AND BENEFITS:

At The Royal, we are committed to supporting your health, well-being, and financial security at every stage of your career through a comprehensive total rewards package that may include:

HOOPP, one of Canada's leading defined benefit pension plans, helping you build long-term financial security with a predictable lifetime retirement income and valuable employer contributions.
Competitive health and dental benefits through Medavie Blue Cross (MBC), supporting you and your family's health and wellness needs;
Life insurance and disability coverage through Manulife, including short-term and long-term disability benefits where applicable, providing added peace of mind;
Employee and Family Assistance Program (EFAP) through Telus Health, offering confidential counselling, wellness resources, and support services for you and your eligible family members (excluded casual staff).

Together, these benefits reflect our commitment to helping you thrive personally and professionally—today, tomorrow, and throughout your career at The Royal.

Salary Range:

$32.42 to $36.34 per hour

Additional Information

All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.

Apply Now

Refine Your Search

administrative secretary jobs in ottawa, on

Secretary VII (RFT 1.0 FTE)

Executive Assistant

Executive Assistant

Secretary VII (RPT 0.5 FTE)

Medical Receptionist

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alerts for administrative secretary in ottawa, on

Job seeker tools

Employer Tools

Browse

Stay Connected