ottawa, on archives Jobs – 18 Openings This Week

Records Keeping Specialist
Morson Talent (Canada & USA) —Ottawa, ON
- $35–$50 an hour
- Contract
- Hybrid work
- Microsoft Access
- Engineering
- ERP systems
Quick apply
12d
Administrative Assistant
Defence Construction Canada —Ottawa, ON
- $51,566–$67,035 a year
- Bilingual
- ERP systems
- Microsoft Office
- Disability insurance
- Dental care
1d
Archivist
Parliament of Canada, Senate —Ottawa, ON
- $98,819–$125,038 a year
- Full-time
- Management
- English
- Research
5d
Archivist
Senate of Canada —Ottawa, ON
- $98,819–$125,038 a year
- Full-time
- Hybrid work
- Management
- English
- Research
1d
Information Privacy Coordinator (#2016-15)
healthcarecan —Ottawa, ON
- $78,506.64–$98,133.36 a year
- Full-time
- Hybrid work
- Bilingual
- Customer service
- Writing skills
8d
Administrative and Research Officer
High Commission of the Republic of Malta —Ottawa, ON
- $80,466 a year
- Full-time
- Bilingual
- English
- Research
Quick apply
Proposal Specialist
Bird Construction —Ottawa, ON
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Content and Collaboration (Sharepoint/M365) Specialist
Bank of Canada —Ottawa, ON
- $82,586–$97,160 a year
- Hybrid work
- Bilingual
- English
- Analysis skills
- Dental care
BIM Technician
Smith + Andersen —Ottawa, ON
- $64,000–$73,000 a year
- Schematics
- Plumbing
- HVAC
- Flexible schedule
Junior Estimator
Akman Construction Inc —Ottawa, ON
- $51,910.13–$70,785.40 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Engineering
- Dental care
- Vision care
Quick apply
13d
Collections Management Project Contractor
Diefenbunker: Canada's Cold War Museum —Ottawa, ON
- $21 an hour
- Full-time
- Databases
- In-person
- Business
- Flexible schedule
Quick apply
Inside Sales Representative
KOM Networks —Ottawa, ON
- Sales
- Salesforce
- Presentation skills
Supervisor, Ticket Operations
Hard Rock Hotel & Casino Ottawa —Ottawa, ON
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d

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Customer Experience Representative
Indigo Books & Music —Nepean, ON
We welcome applicants from all backgrounds and lived experiences, including but not limited to individuals who identify as BIPOC (Black, Indigenous, and People…
$17.60–$22.00 an hour
Quick apply
9d
Beauty Specialist
Shoppers Drug Mart / Pharmaprix —Ottawa, ON
Promotes sales through encouraging customers to participate in the PC Optimum program. Benefit from a purchase discount program, flexible and varied schedules,…
$18.50–$21.00 an hour
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Information Privacy Coordinator
The College of Family Physicians of Canada —Mississauga, ON
It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing…
$78,506.64–$98,133.36 a year
Quick apply
11d
Archives Support Assistant
York University —Toronto, ON
The position is responsible for assisting with circulation and storage of archives and special collections.
$22.51 an hour
2d

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Records Keeping Specialist

Morson Talent (Canada & USA)
Ottawa, ON

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Job details

Contract
12 days ago

Skills

College certificate
Microsoft Access
SAP
Engineering
Information governance
ERP systems
Windows
Microsoft Office
Administrative experience
Analysis skills
Records management
Bachelor's
Continuous improvement
SharePoint
Content management
Metadata
College diploma
SAP ERP
Adobe Acrobat
Information management

Full job description

Location: Ottawa, ON – Hybrid
Contract Duration: 1 Year with Possibility of Extension
Working Hours: 7.5 Hours per Day
Anticipated Start Date: August 2026
Security Requirements: Secret Clearance & Controlled Goods Clearance

Job Title: Records Keeping Specialist

Morson Edge is seeking an experienced Records Keeping Specialist to support a leading defence-sector client in Ottawa. This role is responsible for ensuring Information Resources of Business Value (IRBV) are properly organized, maintained, secured, and disposed of in accordance with the Defence Subject Classification and Disposal System (DSCDS) and applicable Library and Archives Canada (LAC) requirements.

The successful candidate will provide information management expertise, records administration support, and guidance on recordkeeping policies and systems within a defence aviation maintenance environment.

Key Responsibilities

Develop, maintain, and enhance procedures, processes, and instructions related to organizational records management systems.
Recommend and implement improvements to document storage, retrieval, archiving, and disposal practices.
Design and support data structures, data conversion strategies, and data migration specifications.
Collaborate closely with end users and Information Management Officers (IMOs) to maintain and protect information repositories and databases.
Analyze business and user requirements to identify opportunities for improvements to existing information management systems and processes.
Provide guidance to users on the effective and efficient use of information and records management systems.
Review and update file plans, classification structures, information management tools, and recordkeeping practices.
Implement and maintain information management frameworks in alignment with organizational requirements and the RCAF Master File Plan.
Catalogue, organize, classify, and manage electronic and physical records in accordance with established standards and policies.
Ensure the preservation, storage, and accessibility of organizational information assets.
Identify and manage essential records to support emergency preparedness and business continuity initiatives.
Advise Information Management Officers and leadership teams on records management and information governance matters.
Provide training, guidance, and support to managers and employees regarding information management processes, systems, and file plans.
Coordinate information storage and retention requirements with Information Technology stakeholders.
Deliver document and records management services across the organization.
Establish and maintain metadata standards, guidelines, and best practices.
Monitor, evaluate, and report on compliance with information management standards and policies.
Identify content management challenges and provide recommendations for continuous improvement.
Provide expertise in recordkeeping related to capacity building, legacy records management, and electronic records sustainability.
Support the implementation and adherence to recordkeeping policies, regulations, and legal requirements.
Draft and maintain Squadron Information Management Administrative Instructions.

Required Qualifications

Active Secret Security Clearance.
College diploma or certificate in Engineering, Science, a related technical discipline, or an equivalent combination of education and experience.
Minimum 5 years of experience supporting weapon system maintainers through an Electronic Record Keeping System (ERKS) in an Information Technology Service Management (ITSM) capacity.
Minimum 5 years of experience working within a defence aviation maintenance environment.
Minimum 5 years of experience supporting SAP ERP users, including SAP Roles and Authorization structures.
Minimum 4 years of recent experience (within the last 5 years) administering and coordinating SAP user account requests using:
SAP Solution Manager
SAP Workforce Management
Minimum 4 years of experience managing user accounts through SAP Solution Manager.

Technical Experience

Candidates must have recent experience (within the last 5 years) working with the following tools and technologies:

Microsoft Office Suite
Microsoft SharePoint
Microsoft Teams
Microsoft Planner
Microsoft Access
Records, Documents and Information Management System (RDIMS) and/or GCdocs
Adobe Acrobat Reader
SAP Governance, Risk and Compliance (GRC)

Preferred Candidate Profile

The ideal candidate is highly organized, detail-oriented, and experienced in information governance within a regulated defence environment. They possess strong analytical skills, a solid understanding of records management best practices, and the ability to collaborate effectively with technical teams, stakeholders, and leadership while ensuring compliance with organizational and government standards.

Pay: $35.00-$50.00 per hour

Ability to commute/relocate:

Ottawa, ON K1G 3Y6: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (required)

Experience:

Treesize Pro: 2 years (preferred)
Sharegate: 2 years (preferred)
Windows Environment 23H2: 2 years (preferred)

Work Location: Hybrid remote in Ottawa, ON K1G 3Y6

Quick apply

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archives jobs in ottawa, on

Records Keeping Specialist

Administrative Assistant

Archivist

Archivist

Information Privacy Coordinator (#2016-15)

Administrative and Research Officer

Proposal Specialist

Content and Collaboration (Sharepoint/M365) Specialist

BIM Technician

Junior Estimator

Collections Management Project Contractor

Inside Sales Representative

Supervisor, Ticket Operations

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