ottawa, on bookkeeper/administrative assistant Jobs – 3 Openings This Week

Medical Administrative Assistant- Specialist Clinic
Dr. Beecker & Associates —Ottawa, ON
- $23–$34 an hour
- Full-time
- Management
- Customer service
- Word processing
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3d
Bookkeeper/Administrative Assistant
Centrum Pharmacy —Orleans, ON
- $24–$28 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Store discount
Quick apply
3d

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Medical Administrative Assistant- Specialist Clinic
Dr. Beecker & Associates —Ottawa, ON
Answer incoming phone calls, respond to patient inquiries, and manage voicemail and emails in a timely, professional manner. Ottawa, ON K1K 4L2 (preferred).
$23–$34 an hour
Quick apply
3d
Bookkeeper/Administrative Assistant
Centrum Pharmacy —Orleans, ON
Attention to detail with documents, reporting, schedules, filing, etc; Medical Centre / Pharmacy in Orleans looking for: Professional, reliable “Bookkeeper”…
$24–$28 an hour
Quick apply
3d

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Executive Assistant and Bookkeeper
TDS Personnel Ltd —Toronto, ON
The Executive Assistant and Bookkeeper will manage day-to-day accounting operations working directly with the Controller while providing experienced…
$90,000–$110,000 a year
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Administrative Assistant/Bookkeeper/Receptionist
Design Exteriors Inc. —Concord, ON
Support the team by drafting correspondence, responding to emails on behalf of team members, preparing presentations, distributing agendas, recording meeting…
$50,000–$60,000 a year
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Medical Administrative Assistant- Specialist Clinic

Dr. Beecker & Associates
Ottawa, ON

Quick apply

Job details

Full-time
3 days ago

Skills

Management
Electronic medical records
Customer service
Word processing
Medical office experience
Supervising experience
Data entry
EMR systems
Computer skills
Communication skills
Time management

Full job description

Position Overview

We are seeking an experienced, organized, and proactive Medical Administrative Assistant to oversee the daily operations of a busy specialist medical clinic. This hybrid role combines front desk responsibilities and administrative oversight. The ideal candidate will have a minimum of 5 years’ experience in a medical office setting and be comfortable managing scheduling, billing, technology, and general clinic workflow. This particular role has room for growth and managerial duties in the future.

Medical Administrative Assistants are the front line first impression for the medical practice. Their disposition and service drive the tone of the patient experience and the atmosphere of the clinic; it is a priority that we are providing the best service possible for our patients. Each staff member will perform a variety of customer service duties and will contribute to team efforts by accomplishing related tasks seamlessly.

We are looking for a person who is a problem solver, courteous, personable and has the soft skills to be flexible and supportive as to meet the needs of our diverse clientele and the clinic’s team.

Medical Administrative Assistant Required Qualifications:

Minimum of 5 years of experience in a medical office environment, preferable a specialist clinic
Strong communication skills-customer service, colleagues, and clinic doctors
Strong understanding of OHIP billing and private insurance billing (Blue Cross, etc.)
Proficiency with EMR systems; Accuro EMR experience strongly preferred
Innovative thinker with strong conceptual and problem-solving skills
Meticulous attention to detail with the ability to multi-task
Sets Priorities (strong reasoning skills)- ability to work under pressure and react effectively during busy situations
Shows flexibility and comfort working with and adapting to new technologies
Telephone skills- ability to use discretion while working with sensitive information
Strong organizational, administrative and planning skills
Word processing/computer literacy
Excellent documentation, communication and IT skills
Team player- works and communicates professionally with colleagues; good interpersonal skills

Key Responsibilities

Clinic Operations & Management

Oversee and coordinate the day-to-day operations of the medical office to ensure a smooth and efficient workflow
Liaise with service providers (internet, phones, medical software platforms) and coordinate maintenance or upgrades
Manage onboarding of new software and technology, ensuring staff training and continuity
Maintain clinic supplies, office equipment, and general organization of the physical workspace
Ensure compliance with privacy regulations and health/safety standards

Billing & Financial Administration

Complete and submit OHIP billing accurately and on time, ensuring resolution of rejected claims
Handle private billing, Blue Cross, and other third-party claims, including invoicing, payment tracking, and reconciliations
Work closely with accounting or bookkeeper

Scheduling & Front Desk Duties

Manage multiple physician schedules and clinic calendars, including booking, rescheduling, and confirming patient appointments
Answer incoming phone calls, respond to patient inquiries, and manage voicemail and emails in a timely, professional manner
Greet patients, check them in/out, and provide general assistance throughout their visit
Ensure accurate data entry and documentation in the EMR (Accuro experience an asset)
Prepare and send referrals, requisitions, and follow-up documentation as needed

Leadership & Communication

Act as a point of contact between the physician(s), patients, staff, and external stakeholders
Identify and implement workflow improvements
Support training and onboarding of new staff
Maintain a high standard of professionalism, discretion, and patient service

Qualifications

Minimum 5 years of experience in a medical office environment, preferably in a specialist clinic
Strong understanding of OHIP billing and private insurance billing (Blue Cross, etc.)
Proficiency with EMR systems; Accuro EMR experience preferred
Demonstrated ability to manage clinic operations independently
Strong organizational, time management, and multitasking skills
Excellent communication and interpersonal abilities
Comfortable working with and adapting to new technologies

Assets

Medical Office Administration diploma or equivalent training
Supervisory or management experience
Experience in dermatology, plastic surgery, or another specialist setting

Job Type: Full-time

Pay: $23.00-$34.00 per hour

Location:

Ottawa, ON K1K 4L2 (preferred)

Work Location: In person

Quick apply

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Medical Administrative Assistant- Specialist Clinic

Bookkeeper/Administrative Assistant

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