ottawa, on clinic coordinator Jobs – 41 Openings This Week

Clinic Manager / Senior Rehabilitation Administrator
Healthmax Physiotherapy Clinics-Ottawa —Ottawa, ON
- $24–$27 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Occupational Health & Disability Management Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $56.52–$66.52 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Nursing
- Dental care
- Employee assistance program
Quick apply
10d
Divisional Operations Coordinator
The Department of Surgery —Ottawa, ON
- $29–$39 an hour
- Immediate opening
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Vision care
Quick apply
7d
Patient Care Coordinator
InspiAIR Ottawa CPAP & Home Oxygen —Ottawa, ON
- $23–$25 an hour
- Full-time
- Sales
- Marketing
- Customer service
- Disability insurance
- Dental care
Quick apply
1d
Part Time - Patient Care Coordinator
Krest One Dental —Ottawa, ON
- $20–$25 an hour
- Weekends only
- Administrative experience
- Bachelor's
- In-person
Quick apply
9d
Medical Records and Referral Coordinator
Wabano Centre for Aboriginal Health —Ottawa, ON
- $58,000–$60,000 a year
- Full-time
- English
- No university degree
- Organizational skills
Communications Coordinator
Wabano Centre for Aboriginal Health —Ottawa, ON
- $57,000–$60,000 a year
- Weekends as needed
- Writing skills
- Analysis skills
- Project management
- Dental care
- Employee assistance program
Psychotherapy Clinic Administrative Assistant - Care Coordinator
LightHouse Counselling and Wellness —Kanata, ON
- $20 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
4d
Medical Office Assistant, On-Call
Pinecrest Queensway Community Health Centre —Ottawa, ON
- $23.36–$27.49 an hour
- On call
- Microsoft Word
- Word processing
- High school diploma or GED
After Hours-- Client Services Coordinator
Access Healthcare Services Inc. —Ottawa, ON
- $18–$24 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Dental Reception & Patient Care Coordinator
Orleans Denture Clinic/ Renew Implant Centre —Orleans, ON
- $22–$25 an hour
- Contract
- Bilingual
- Customer service
- English
Quick apply
3d
Patient Care Coordinator
Natural Skin & Sole Wellness Clinic —Ottawa, ON
- From $21 an hour
- Part-time
- Customer service
- Medical office experience
- Organizational skills
- Store discount
- Dental care
Quick apply
Client Experience Coordinator
On the Ball Pediatric Physio and Occupational Therapy —Kanata, ON
- $19–$22 an hour
- Part-time
- Bilingual
- Microsoft Word
- Google Suite
- Dental care
- Vision care
Quick apply
Patient Experience Coordinator
ADM Ottawa Physiotherapy —Ottawa, ON
Junior Digital Marketing Coordinator
Appletree Medical Group —Nepean, ON
- From $22 an hour
- Part-time
- Marketing
- Organizational skills
- Business
Quick apply
Patient Care Coordinator
Resolve Sleep Health —Carleton Place, ON
- $20 an hour
- Full-time
- Customer service
- EMR systems
- Dental care
Quick apply
1d
Angels Patient Transportation Dispatch and Billing Coordinator
Angels patient transportation —Gloucester, ON
- $18–$20 an hour
- Full-time
- Customer service
- Microsoft Office
- Data entry
Quick apply
Hearing Aid Specialist or Audiologist
Amplifon —Ottawa, ON
- $80,000–$110,000 a year
- Full-time
- Bilingual
- English
- Windows
- Designated paid holidays
- Dental care
Quick apply
Hearing Aid Specialist or Audiologist
Amplifon —Casselman, ON
- $80,000–$110,000 a year
- Full-time
- Bilingual
- English
- Windows
- Designated paid holidays
- Dental care
Quick apply
Pediatric Clinical Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $46.05–$66.00 an hour
- Full-time
- Nursing
- Bachelor's
- Case management
- Dental care
- Employee assistance program
Quick apply
Dental Assisting Instructor-part-time
Willis College —Ottawa, ON
- $33 an hour
- Part-time
- Hybrid work
- CPR Certification
- Presentation skills
- First Aid Certification
Quick apply
Primary Care Paramedic - Rotational, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
- $43.95–$46.66 an hour
- Full-time
- Dental care
- Employee assistance program
Quick apply
Community Paramedicine Paramedic
Weeneebayko Area Health Authority —Ontario
- From $43.95 an hour
- Full-time
- Dental care
- Employee assistance program
Quick apply
Roving Physiotherapy Receptionist / Physiotherapy Aide
Motion Works Physiotherapy —Ottawa, ON
- From $19 an hour
- Full-time
- Bilingual
- Hospitality
- Customer service
- Flexible schedule
Quick apply
7d
Dental Hygienist, Ambulatory Care – Permanent Casual
CHEO —Ottawa, ON
- $42.34–$52.38 an hour
- Part-time
- Bilingual
- English
- Bachelor's
9h

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Clinic Manager / Senior Rehabilitation Administrator

Healthmax Physiotherapy Clinics-Ottawa
Ottawa, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
On-site parking

Skills

Electronic medical records
Customer service
Complaint handling
Microsoft Office
Administrative experience
Supervising experience
Budgeting
Office management
Leadership
Medical terminology

Full job description

Healthmax Ottawa

IMPORTANT: Applicants without significant experience in Motor Vehicle Accident (MVA) rehabilitation, HCAI, SABS, billing and collections, and multidisciplinary rehabilitation clinic operations will not be considered.

We are seeking an experienced Clinic Manager / Senior Rehabilitation Administrator to lead the day-to-day operations of our growing multidisciplinary rehabilitation clinic. This is a senior leadership position requiring extensive experience with Motor Vehicle Accident (MVA) claims, HCAI submissions, WSIB administration, billing and collections, patient scheduling, and overall clinic management.

The successful candidate must be highly organized, proactive, results-oriented, and capable of independently managing clinic operations while ensuring exceptional patient service, strong collections performance, and operational excellence.

Compensation

Competitive salary based on experience
Full-Time Position
Opportunity for growth and leadership within the organization

About Healthmax Ottawa

Healthmax Ottawa is a multidisciplinary rehabilitation clinic providing chiropractic, physiotherapy, massage therapy, active rehabilitation, concussion management, chronic pain treatment, and injury rehabilitation services to MVA, WSIB, Extended Health Care (EHC), and private-pay patients.

Key ResponsibilitiesClinic Operations & Leadership

Oversee daily clinic operations and administrative functions.
Supervise and support front desk and administrative staff.
Ensure efficient patient flow from intake through discharge.
Implement and maintain clinic policies, procedures, and operational standards.
Monitor clinic productivity, scheduling efficiency, patient retention, cancellations, and no-show rates.
Assist with staff training, onboarding, coaching, and performance management.

MVA Administration & HCAI Management

Manage all aspects of MVA administration and Accident Benefits claims.
Demonstrate extensive knowledge of Ontario Statutory Accident Benefits Schedule (SABS).
Manage and track treatment plans, approvals, denials, insurer examinations, and funding balances.
Review and coordinate required documentation, including:
OCF-1
OCF-3
OCF-18
OCF-23
OCF-24
Submit and monitor HCAI treatment plans and insurer responses.
Communicate effectively with insurance adjusters, lawyers, case managers, and healthcare providers.
Follow up on outstanding approvals, denials, account protections, and unpaid accounts.

Billing & Collections

Manage billing for MVA, WSIB, EHC, and private-pay patients.
Monitor accounts receivable and outstanding balances.
Follow up with insurance companies, adjusters, legal representatives, and patients regarding unpaid accounts.
Ensure timely billing, accurate invoicing, and payment processing.
Produce weekly and monthly collections and accounts receivable reports.
Assist in achieving clinic revenue, collections, and operational targets.

WSIB Administration

Manage WSIB claims, approvals, and treatment authorizations.
Ensure proper submission and tracking of Programs of Care (POC).
Coordinate reporting requirements and communication with WSIB representatives and employers.
Monitor claim status and treatment approvals.

Scheduling & Patient Retention

Manage practitioner schedules and clinic utilization.
Ensure patients are booked according to prescribed treatment frequencies and plans of management.
Monitor and reduce cancellations and no-shows.
Implement patient retention, recall, and follow-up systems.
Ensure continuity of care through proactive scheduling and communication.

Reporting & Systems Management

Generate and analyze operational, financial, billing, collections, referral source, and KPI reports.
Monitor clinic performance metrics and identify opportunities for improvement.
Maintain accurate patient records and administrative documentation.

Required Qualifications

Minimum 5 years of experience working in a multidisciplinary rehabilitation clinic.
Extensive knowledge of:
Ontario SABS
HCAI
MVA billing and collections
OCF forms and Accident Benefits processes
WSIB administration and Programs of Care
Advanced experience using:
Jane App
Universal Scheduling
HCAI
Microsoft Office Suite
Google Workspace
Proven experience managing billing, collections, and accounts receivable.
Strong leadership, organizational, and problem-solving skills.
Excellent communication and customer service abilities.
Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

Previous experience as a Clinic Manager, Office Manager, Financial Coordinator, or Senior Rehabilitation Administrator.
Experience supervising administrative staff.
Experience dealing directly with lawyers, insurance adjusters, case managers, and referral sources.
Knowledge of account protection arrangements and rehabilitation funding processes.

Ideal Candidate

The ideal candidate is an experienced rehabilitation clinic leader who understands every aspect of clinic operations, including MVA administration, HCAI submissions, SABS, WSIB, billing, collections, scheduling, patient retention, and team management. They are highly organized, accountable, proactive, and committed to helping the clinic achieve operational excellence while delivering exceptional patient service.

Only candidates with significant multidisciplinary rehabilitation clinic experience, including MVA, HCAI, SABS, billing, collections, and WSIB administration, will be considered for this position.

Job Types: Full-time, Permanent

Pay: $24.00-$27.00 per hour

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

clinic coordinator jobs in ottawa, on

Clinic Manager / Senior Rehabilitation Administrator

Occupational Health & Disability Management Coordinator, Moose Factory, ON

Divisional Operations Coordinator

Patient Care Coordinator

Part Time - Patient Care Coordinator

Medical Records and Referral Coordinator

Communications Coordinator

Psychotherapy Clinic Administrative Assistant - Care Coordinator

Medical Office Assistant, On-Call

After Hours-- Client Services Coordinator

Dental Reception & Patient Care Coordinator

Patient Care Coordinator

Client Experience Coordinator

Patient Experience Coordinator

Junior Digital Marketing Coordinator

Patient Care Coordinator

Angels Patient Transportation Dispatch and Billing Coordinator

Hearing Aid Specialist or Audiologist

Hearing Aid Specialist or Audiologist

Pediatric Clinical Coordinator, Moose Factory, ON

Dental Assisting Instructor-part-time

Primary Care Paramedic - Rotational, Attawapiskat, ON

Community Paramedicine Paramedic

Roving Physiotherapy Receptionist / Physiotherapy Aide

Dental Hygienist, Ambulatory Care – Permanent Casual

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