Posting Reason:
New Position
Job Type:
Employee
Anticipated Duration in Months (for contracts and temporary assignments):
36
Job Family:
Academic Delivery Support
# of Open Positions:
1
Faculty/Service - Department:
Assessment, Evaluation and Curriculum Office
Campus:
Roger Guindon Hall
Union Affiliation:
SSUO
Date Posted (YYYY/MM/DD):
2025/11/20
Applications must be received BEFORE (YYYY/MM/DD):
2026/06/11
Hours per week:
35
Salary Grade:
SSUO Grade 08
Salary Range:
$64,865.00 - $81,935.00
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position purpose:
Reporting to the supervisor, academic delivery support, and working closely with the assistant dean, curriculum, ensures planning, co-ordination and assistance related to implementation of and support for the Undergraduate Medical Education (UGME) program.
Specific accountabilities:
Management of curriculum content and goals: Collaborates with the assistant dean and the project manager to implement and support the curriculum. Co-ordinates and manages all matters related to curriculum content revision, including different teaching delivery methods and copyright management. Manages requests for curriculum changes. Ensures that requests are complete and meet University requirements before submitting them at various approval levels, up to the Senate. Enters information on requests in uoCampus. Works with the assistant dean in support of program and learning objectives, as well as integration of entrustable professional activities. Ensures that curriculum approval, creation and change (including to learning and program objectives) processes are applied effectively, meeting deadlines and accreditation standards.
Committee support: Plans and co-ordinates curriculum and three pillar committee meetings: invitations, preparing agenda with the chair and committee members, document distribution, and drafting and distribution of minutes. Keeps track of meeting decisions and follows up with those responsible, as necessary.
Co-ordination of operational meetings: Organizes and leads operational meetings with members involved in managing and creating content (educational design teams, Medtech IT team and translation), and ensures follow up as requested. Organizes working group meetings to review curriculum and participates in unit planning meetings.
Process organization: Designs, implements and reviews work processes and procedures, to maximize productivity and efficiency. Develops procedures and suggests policies for implementation, along with an operations schedule. Determines resources required to meet deadlines. Plans, develops and applies work procedures and tools to improve service delivery and quality.
Administrative support: Serves as a resource person offering advice and support to Faculty members on administrative issues concerning submission of curriculum changes.
Reports: Helps create reports used by committees or for accreditation purposes, and updates databases needed to manage programs of study.
Knowledge, experience and skills:
Essential qualifications:
University degree in business administration, or an equivalent combination of education and experience
Three years’ experience in a related field
Other necessary skills:
Knowledge of university undergraduate programs ; knowledge of the Undergraduate Medical Education program in particular (an asset)
Experience in managing projects and priorities
Knowledge of various teaching modes and educational program delivery
Ability to work well under pressure and organize work according to strict deadlines (strong organizational skills)
Experience in problem-solving
Extensive experience in communication and administrative writing in English and French
Very strong skills in using academic computerized systems and the software needed to perform position duties
Excellent interpersonal skills
Strong sense of discretion
Bilingualism — French and English (spoken and written)
#LI-Hybrid
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
