ottawa, on healthcare leadership Jobs – 67 Openings This Week

Clinic Manager / Senior Rehabilitation Administrator
Healthmax Physiotherapy Clinics-Ottawa —Ottawa, ON
- $24–$27 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
Administration Manager & Executive Support
Ottawa Fertility Centre —Ottawa, ON
- $41.25–$51.57 an hour
- Full-time
- Medical office experience
- Microsoft Office
- Administrative experience
- Profit sharing
- Wellness program
Quick apply
3d
Manager Operations, Nutrition and Food Services
Bruyère Health —Ottawa, ON
- $108,874–$126,791 a year
- Bilingual
- Marketing
- Sanitation
- Wellness program
- Employee assistance program
Quick apply
4d
Manager, Resident Care
Perley Health —Ottawa, ON
- $110,248.00–$132,373.80 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Nursing
6d
Discharge Care Coordinator – Patient Care, Access and Flow – Whitehorse General Hospital (#DISCH002727)
healthcarecan —Ottawa, ON
- $54.39–$72.65 an hour
- Full-time
- Nursing
- BLS Certification
- Bachelor's
11d
Manager, Quality Improvement and Policy – Strategy, System & Quality Improvement, Permanent Full-Time (1.0)
CHEO —Ottawa, ON
- $58.74–$69.12 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
12d
Director of Integrated Health Services
Sandy Hill Community Health Centre —Ottawa, ON
- $105,596–$127,236 a year
- Immediate opening
- English
- Master's degree
- Analysis skills
Quick apply
10d
Manager of Health Services
Wabano Centre for Aboriginal Health —Ottawa, ON
- $105,000–$110,000 a year
- Full-time
- Nursing
- English
- Master's degree
Clinical Operations Manager, Specialized Orthopaedic Developmental Rehabilitation
healthcarecan —Ottawa, ON
- $67.66–$84.58 an hour
- Full-time
- Management
- Master's degree
- Project management
5d
Executive Director, Medical Affairs
healthcarecan —Ottawa, ON
- $70.03–$86.72 an hour
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Clinic Director
Lifemark Health Group —Ottawa, ON
- $80,622–$118,246 a year
- Full-time
- Leadership
Quick apply
3d
Dental Assistant Level II
Kanata South Dental —Ottawa, ON
- From $33 an hour
- 8 hour shift
- In-person
- Leadership
- Communication skills
Quick apply
Registered Physiotherapist and Clinical Director - Central Ottawa
Bellefleur Physiotherapy —Ottawa, ON
- $95,000–$112,500 a year
- Full-time
- Supervising experience
- Patient care
- In-person
- Wellness program
- Disability insurance
Quick apply
Clinical Manager, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
- From $51.98 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Pharmacist
Canadian Addiction Treatment Centers —Ontario
- 8 hour shift
- CPR Certification
- First Aid Certification
- In-person
- Dental care
- Paid time off
Quick apply
Manager of IPAC & MDRD, Moosonee, ON
Weeneebayko Area Health Authority —Ontario
- $89,349–$109,512 a year
- Full-time
- Nursing
- Bachelor's
- Leadership
- Dental care
- Employee assistance program
Quick apply
Team Lead/Dental Administrator
Mulkins Main Dental —Stittsville, ON
- $25,000–$34,000 a year
- Full-time
- Administrative experience
- Leadership
- Dental care
Quick apply
2d
Director, Corporate Services (Renfrew, ON)
Palmer & Associates Executive Search Firm —Ontario
- $133,000–$155,000 a year
- Full-time
- Business
- Leadership
- Dental care
- Life insurance
Quick apply
2d
Director of Health Services Quality and Modernization
Canadian Centre on Substance Abuse —Ottawa, ON
- $109,360–$130,000 a year
- Full-time
- Hybrid work
- Bilingual
- Nursing
- Doctoral degree
Quick apply
Patient Care Coordinator
Natural Skin & Sole Wellness Clinic —Ottawa, ON
- From $21 an hour
- Part-time
- Customer service
- Medical office experience
- Organizational skills
- Store discount
- Dental care
Quick apply
Manager, Allied Health, Professional Practice & Spiritual and Cultural Care (RFT 1.0 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $65.08–$75.44 an hour
- Full-time
- Hybrid work
- Bilingual
- Doctoral degree
- English
- Dental care
- Vision care
Director, Health Services Quality and Modernization
healthcarecan —Ottawa, ON
- Hybrid work
- Bilingual
- Nursing
- Doctoral degree
9d
Vice President, Clinical Operations, Women’s & Children’s Health
healthcarecan —Ottawa, ON
- Nursing
- Master's degree
- Leadership
13d
Nursing Administrative Assistant - Evenings
Cardinal Creek Residence —Orleans, ON
- $55,000 a year
- Weekends as needed
- Nursing
- Microsoft Office
- High school diploma or GED
- Employee assistance program
Quick apply
Chief Operating Officer - Mental Health & Addictions (#402453)
healthcarecan —Ottawa, ON
- Immediate opening
- Master's degree
- Project management
- Bachelor's

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Clinic Manager / Senior Rehabilitation Administrator

Healthmax Physiotherapy Clinics-Ottawa
Ottawa, ON

Quick apply

Job details

Permanent | Full-time

Benefits

Extended health care
On-site parking

Skills

Electronic medical records
Customer service
Complaint handling
Microsoft Office
Administrative experience
Supervising experience
Budgeting
Office management
Leadership
Medical terminology

Full job description

Healthmax Ottawa

IMPORTANT: Applicants without significant experience in Motor Vehicle Accident (MVA) rehabilitation, HCAI, SABS, billing and collections, and multidisciplinary rehabilitation clinic operations will not be considered.

We are seeking an experienced Clinic Manager / Senior Rehabilitation Administrator to lead the day-to-day operations of our growing multidisciplinary rehabilitation clinic. This is a senior leadership position requiring extensive experience with Motor Vehicle Accident (MVA) claims, HCAI submissions, WSIB administration, billing and collections, patient scheduling, and overall clinic management.

The successful candidate must be highly organized, proactive, results-oriented, and capable of independently managing clinic operations while ensuring exceptional patient service, strong collections performance, and operational excellence.

Compensation

Competitive salary based on experience
Full-Time Position
Opportunity for growth and leadership within the organization

About Healthmax Ottawa

Healthmax Ottawa is a multidisciplinary rehabilitation clinic providing chiropractic, physiotherapy, massage therapy, active rehabilitation, concussion management, chronic pain treatment, and injury rehabilitation services to MVA, WSIB, Extended Health Care (EHC), and private-pay patients.

Key ResponsibilitiesClinic Operations & Leadership

Oversee daily clinic operations and administrative functions.
Supervise and support front desk and administrative staff.
Ensure efficient patient flow from intake through discharge.
Implement and maintain clinic policies, procedures, and operational standards.
Monitor clinic productivity, scheduling efficiency, patient retention, cancellations, and no-show rates.
Assist with staff training, onboarding, coaching, and performance management.

MVA Administration & HCAI Management

Manage all aspects of MVA administration and Accident Benefits claims.
Demonstrate extensive knowledge of Ontario Statutory Accident Benefits Schedule (SABS).
Manage and track treatment plans, approvals, denials, insurer examinations, and funding balances.
Review and coordinate required documentation, including:
OCF-1
OCF-3
OCF-18
OCF-23
OCF-24
Submit and monitor HCAI treatment plans and insurer responses.
Communicate effectively with insurance adjusters, lawyers, case managers, and healthcare providers.
Follow up on outstanding approvals, denials, account protections, and unpaid accounts.

Billing & Collections

Manage billing for MVA, WSIB, EHC, and private-pay patients.
Monitor accounts receivable and outstanding balances.
Follow up with insurance companies, adjusters, legal representatives, and patients regarding unpaid accounts.
Ensure timely billing, accurate invoicing, and payment processing.
Produce weekly and monthly collections and accounts receivable reports.
Assist in achieving clinic revenue, collections, and operational targets.

WSIB Administration

Manage WSIB claims, approvals, and treatment authorizations.
Ensure proper submission and tracking of Programs of Care (POC).
Coordinate reporting requirements and communication with WSIB representatives and employers.
Monitor claim status and treatment approvals.

Scheduling & Patient Retention

Manage practitioner schedules and clinic utilization.
Ensure patients are booked according to prescribed treatment frequencies and plans of management.
Monitor and reduce cancellations and no-shows.
Implement patient retention, recall, and follow-up systems.
Ensure continuity of care through proactive scheduling and communication.

Reporting & Systems Management

Generate and analyze operational, financial, billing, collections, referral source, and KPI reports.
Monitor clinic performance metrics and identify opportunities for improvement.
Maintain accurate patient records and administrative documentation.

Required Qualifications

Minimum 5 years of experience working in a multidisciplinary rehabilitation clinic.
Extensive knowledge of:
Ontario SABS
HCAI
MVA billing and collections
OCF forms and Accident Benefits processes
WSIB administration and Programs of Care
Advanced experience using:
Jane App
Universal Scheduling
HCAI
Microsoft Office Suite
Google Workspace
Proven experience managing billing, collections, and accounts receivable.
Strong leadership, organizational, and problem-solving skills.
Excellent communication and customer service abilities.
Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

Previous experience as a Clinic Manager, Office Manager, Financial Coordinator, or Senior Rehabilitation Administrator.
Experience supervising administrative staff.
Experience dealing directly with lawyers, insurance adjusters, case managers, and referral sources.
Knowledge of account protection arrangements and rehabilitation funding processes.

Ideal Candidate

The ideal candidate is an experienced rehabilitation clinic leader who understands every aspect of clinic operations, including MVA administration, HCAI submissions, SABS, WSIB, billing, collections, scheduling, patient retention, and team management. They are highly organized, accountable, proactive, and committed to helping the clinic achieve operational excellence while delivering exceptional patient service.

Only candidates with significant multidisciplinary rehabilitation clinic experience, including MVA, HCAI, SABS, billing, collections, and WSIB administration, will be considered for this position.

Job Types: Full-time, Permanent

Pay: $24.00-$27.00 per hour

Benefits:

On-site parking

Work Location: In person

Quick apply

Refine Your Search

healthcare leadership jobs in ottawa, on

Clinic Manager / Senior Rehabilitation Administrator

Administration Manager & Executive Support

Manager Operations, Nutrition and Food Services

Manager, Resident Care

Discharge Care Coordinator – Patient Care, Access and Flow – Whitehorse General Hospital (#DISCH002727)

Manager, Quality Improvement and Policy – Strategy, System & Quality Improvement, Permanent Full-Time (1.0)

Director of Integrated Health Services

Manager of Health Services

Clinical Operations Manager, Specialized Orthopaedic Developmental Rehabilitation

Executive Director, Medical Affairs

Clinic Director

Dental Assistant Level II

Registered Physiotherapist and Clinical Director - Central Ottawa

Clinical Manager, Attawapiskat, ON

Pharmacist

Manager of IPAC & MDRD, Moosonee, ON

Team Lead/Dental Administrator

Director, Corporate Services (Renfrew, ON)

Director of Health Services Quality and Modernization

Patient Care Coordinator

Manager, Allied Health, Professional Practice & Spiritual and Cultural Care (RFT 1.0 FTE)

Director, Health Services Quality and Modernization

Vice President, Clinical Operations, Women’s & Children’s Health

Nursing Administrative Assistant - Evenings

Chief Operating Officer - Mental Health & Addictions (#402453)

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