- Job Title: Office Administrator
- Work Location: Ottawa, ON
- Employment Type: Full-Time
- Salary offered:
DPLS Management Services Ltd. is a full-service accounting, taxation, and business advisory firm based in Ottawa, Ontario. We assist clients across industries, from entrepreneurs and startups to established small and mid-sized businesses, providing tailored solutions that optimize financial performance and operational efficiency.
Our services include:
- Corporate and personal tax planning and compliance
- Bookkeeping, payroll administration, and outsourced accounting services
- Cash flow management and financial forecasting
- Implementation and support for accounting software and cloud-based systems
- Business advisory, operational consulting, and strategic growth planning
- Assistance with regulatory compliance and reporting requirements
Our clients operate in a variety of sectors, including professional services, healthcare, technology, construction, hospitality, retail, and distribution. We pride ourselves on providing value-driven solutions, maintaining integrity in every interaction, and earning trust through reliable service.
At DPLS Management Services Ltd., we believe that people are at the heart of every successful business. Our team thrives because we foster an environment of respect, collaboration, and continuous learning.
We provide a wide range of services, from traditional accounting and tax support to advanced business advisory and operational consulting. Our office administrators are vital in keeping day-to-day operations seamless, enabling our consultants and financial experts to deliver exceptional service to clients.
Employees choose DPLS because we:
- Invest in professional growth: On-the-job training and mentorship programs support long-term career development.
- Encourage collaboration: Work alongside specialists in accounting, finance, and strategic business consulting.
- Prioritize impact: Contribute meaningfully to both client success and organizational efficiency.
Whether you want to strengthen your administrative expertise, gain exposure to complex business operations, or play a pivotal role in client satisfaction, our office offers the opportunity to do it all in a professional, supportive environment.
We are seeking a dedicated, detail-oriented, and proactive Office Administrator to manage and coordinate daily office operations. This role is crucial in supporting internal teams, managing client-facing administrative tasks, and maintaining the smooth flow of operations.
The ideal candidate is highly organized, can manage multiple priorities, and thrives in a structured office environment. You will work closely with our finance, consulting, and operations teams to ensure accurate documentation, timely reporting, and efficient workflow management.
Administrative Operations
- Manage incoming and outgoing communications, including phone calls, emails, and correspondence.
- Maintain organized digital and physical filing systems for clients, vendors, and internal records.
- Prepare operational reports, spreadsheets, and office documentation.
- Coordinate office schedules, meetings, and conference room usage.
- Monitor office supplies and equipment, ensuring availability and proper functioning.
Client Support
- Serve as the primary administrative contact for client-related inquiries.
- Assist with client onboarding processes, document collection, and verification.
- Schedule client meetings and prepare necessary materials, including proposals and agreements.
- Maintain accurate client records in accordance with company procedures.
- Track client requests and ensure timely follow-up with the appropriate teams.
Financial & Operational Coordination
- Support invoice, receipt, and payment processing under the supervision of finance staff.
- Assist with preparation of operational and financial reports.
- Monitor office workflows and ensure tasks are completed in accordance with internal policies.
- Maintain compliance records and documentation for operational audits.
Reporting & Documentation
- Generate daily, weekly, and monthly administrative reports for management review.
- Record project progress, meeting notes, and client interactions.
- Maintain accurate records of office operations, communications, and activities.
- Suggest improvements to administrative processes to increase efficiency.
- Prioritize and respond to incoming phone calls, emails, and in-office requests.
- Coordinate meeting schedules and prepare client and internal documentation.
- Maintain client files, invoices, and office records with accuracy.
- Support finance team with routine processing tasks and reporting.
- Assist management with operational workflows and project coordination.
- Monitor office resources and ensure administrative processes are running efficiently.
- Previous experience in office administration, operations support, or related roles preferred.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and cloud-based applications.
- Ability to work independently and collaboratively in a fast-paced office environment.
- Attention to detail, accuracy, and professional demeanor.
- Comprehensive health, dental, and vision coverage.
- Paid holidays and generous vacation time.
- Professional development and training opportunities.
- Career growth potential within the company.
- Recognition and performance-based incentive programs.
- Full-time monthly salary: $4,650
- Performance reviews and merit-based raises
- Incentives and bonuses based on individual and company performance
- Annual reviews and opportunities for professional advancement
Monday through Friday, 9:00 AM – 5:00 PM
Affirmative Action & Equal Opportunity Employer
DPLS Management Services Ltd. is committed to fostering a diverse, inclusive, and equitable workplace. We ensure that all qualified applicants receive consideration for employment without regard to: race, color, religion, creed, national origin, ancestry, sex, age, disability (physical or mental), veteran or military status, genetic information, sexual orientation, gender identity, marital status, or any other legally protected category under applicable federal, provincial, or local laws.
We actively encourage applications from individuals of all backgrounds, including those from underrepresented groups in business and finance. Our goal is to build a workplace where all employees can thrive professionally, contribute meaningfully, and grow within the company.
Health & Safety
The well-being of our employees is a top priority. DPLS Management Services Ltd. maintains protocols and policies to ensure a safe, professional, and productive office environment. Employees are expected to adhere to all safety guidelines and contribute to a workplace culture that values respect, responsibility, and collaboration.
If you are interested in this position and meet the qualifications, please send your resume and a brief cover letter to our manager at:
[email protected]
Please include the following in the subject line: "Application for Office Administrator"
We review every application carefully and will contact you if you are selected for the next steps.
