Ottawa, On Photographers assistant Jobs – 1 Openings This Week

Transaction & Listing Coordinator, Ottawa Real Estate Team
Mark Ghossein Realty Inc. —Ottawa, ON
- $22–$26 an hour
- Part-time
- Hybrid work
- Bilingual
- Customer service
- English
- Work from home
Quick apply

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Transaction & Listing Coordinator, Ottawa Real Estate Team

Mark Ghossein Realty Inc.
Ottawa, ON

Quick apply

Job details

Part-time

Benefits

Work from home

Skills

Bilingual
French
Customer service
English
Communication skills
Driving Licence

Full job description

Job Overview

We are a growing Ottawa real estate team looking to hire a Transaction and Listing Coordinator to manage listing and transaction files from intake through closing, and to serve as the main point of client and agent communication throughout each file.

This role combines transaction coordination, listing coordination, and client care into a single position. We're looking for someone who can manage deadlines, paperwork, and compliance with precision, while also handling most day-to-day communication with our clients and cooperating agents. The role also involves directing our virtual assistant on backend drafting and data entry.

Candidates who perform well in this role can expect opportunities for growth in scope and responsibility as our team expands.

Responsibilities

Manage each listing and transaction file end to end, from signed agreement through closing, tracking all deadlines and conditions
Ensure all listing and transaction documents are complete, accurate, and compliant with brokerage and regulatory requirements
Handle day-to-day client communication, including calls and emails, throughout active files
Communicate with cooperating agents regarding showings, offers, and conditions
Communicate with lawyers, lenders, inspectors, and other industry professionals as needed throughout a transaction
Schedule appointments, showings, inspections, and meetings
Maintain accurate client and property records
Occasionally pick up or drop off keys, documents, or materials at a listing, and install a lockbox when needed
Follow up on showings to collect and relay feedback to clients in a timely manner
Contact past clients periodically to maintain relationships and generate referrals
Review, personalize, and send client and marketing correspondence, including materials drafted by the team's virtual assistant
Coordinate photographers, stagers, sign installations, and lockboxes for new listings
Track and follow up on outstanding signatures, conditions, and compliance paperwork
Review documents for accuracy and completeness before submission, flagging any compliance gaps to the lead agent
Assign backend tasks (brochures, MLS entry, paperwork preparation) to the team's virtual assistant and monitor deadlines
Coordinate closing gifts, key handoffs, and other client-experience details

Requirements

Must be based locally in Ottawa and available for occasional in-person tasks
Strong verbal and written communication skills
Highly organized and detail-oriented, with a demonstrated ability to manage multiple deadlines and files without things slipping through the cracks
Comfortable balancing relationship-focused work with detail-oriented, process-driven tasks
Experience with CRM or spreadsheet-based tracking systems; experience with Follow Up Boss, SkySlope, and Google Workspace is an asset
Comfortable using social media platforms
Valid driver's license and access to a reliable vehicle, for occasional pickups, drop-offs, and lockbox installs
Comfortable assigning tasks to and following up with another team member
Familiarity with real estate documentation and compliance requirements is an asset (training provided)
Able to maintain confidentiality of client and transaction information
Bilingual (English/French) is an asset, given Ottawa's client base
Prior experience as a transaction coordinator, listing coordinator, paralegal, or in a similar role that combines client communication and detailed task management is strongly preferred

What We Offer

Direct working relationship with the lead agent, with no corporate layers
Real ownership over client files and the client experience
Opportunity for growth in hours and responsibility as the team scales

To Apply: Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for our team. Only candidates selected for an interview will be contacted.

Pay: $22.00-$26.00 per hour

Benefits:

Work from home

Work Location: Hybrid remote in Ottawa, ON

Quick apply

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Transaction & Listing Coordinator, Ottawa Real Estate Team

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