Ottawa, On Purchasing specialist Jobs – 3 Openings This Week

RFP Specialist & Supervisor
Canadian Security Intelligence Service —Ottawa, ON
- $99,392–$120,917 a year
- Immediate opening
- Bilingual
- Doctoral degree
- English
14d
Procurement Specialist
Potvin Construction —Rockland, ON
- $65,000–$85,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
- Dental care
- Paid time off
Quick apply
2d
Computer Hardware & Licensing Procurement Specialist
Arcadion —Ottawa, ON
- Full-time
- Bilingual
- Azure
- ERP systems
Quick apply

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Car Buyer / Vehicle Acquisition Specialist
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RFP Specialist & Supervisor

Canadian Security Intelligence Service
Ottawa, ON

Apply Now

Job details

Permanent
14 days ago

Skills

Bilingual
Doctoral degree
Procurement
English
Master's degree
High school diploma or GED
Supervising experience
Bachelor's
College diploma
Negotiation

Full job description

Important

Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

Closing Date

2026-08-13

Reference Number

25-968-08-098

Job Category

Experienced

Who Can Apply

Canadian Citizens

Location

Ottawa, Ontario

Salary Range

$99,392 - $120,917

Status

Indeterminate
(permanent)

Language Requirement

English Essential (RFP Specialist)

CBC/CBC Bilingual Imperative (Supervisor)

Job Summary

RFP Specialist (Stream 1)

The RFP Specialist is responsible for managing and conducting procurement and contracting activities aligned to a business unit, key client, policy and analysis lead.

Major responsibilities include:

Manage requirements by developing plans and setting objectives and priorities for the team at large in relation to RFPs and procurement as a whole.
Analyse current procurement activities/processes and recommend improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing. Uses lessons learned from own work and others to implement changes to procurement processes and methods of supply and improve efficiency. Identifies opportunities for new procurement strategies and market innovations.
Negotiate contractual terms & conditions according to CSIS Policy, TB Guidelines, Government Contracting Regulations and formulate and approve all contracts within delegated financial approval limits as set out in the Specimen signature card, and recommend for approval to award to the Chief Acquisitions when the dollar value exceeds the delegated authorities. Takes both industry and government knowledge into account when developing new contract clauses (e.g., basis of payment, supplier selection).
Provide sound recommendations to clients on the requirement definition, selection methodology, acceptance criteria and other elements of the procurement process. Guides evaluation team in decision-making process, (e.g., by consensus) and conducts financial evaluations using complex selection methodologies. Works with subject matter experts to research and assess requirements, taking into account market availability, feasibility, and marketplace trends.
Participate in management training and acquisitions community development. Ensures consistency within the team to verify that procurement strategies have been adequately defined.
Ensure that appropriate vendor performance approaches (including monitoring of the Crown's obligations) are implemented. Addresses complex and sensitive vendor performance issues that have escalated or that may escalate to a dispute status.
Monitor contract obligations and ensures that internal stakeholders are fulfilling their responsibilities in order to both reduce the risk of dispute and ensure that the Crown has a strong position should a dispute occur.

Supervisor (Stream 2)

The Supervisor is responsible for managing and conducting procurement and contracting activities aligned to a business unit/key client/policy and analysis lead.

Major responsibilities include:
Manage the unit by setting objectives and priorities, developing plans, directing employees and evaluating performance.
Analyse current procurement activities/processes and recommend improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.
Negotiate contractual terms & conditions according to CSIS Policy, TB Guidelines, Government Contracting Regulations and formulate and approve all contracts within delegated financial approval limits as set out in the Specimen signature card, and recommend for approval to award to the D/Chief Acquisitions when the dollar value exceeds the delegated authorities.
Participate in management training and acquisitions community development.

Both RFP Specialist & Supervisor (Streams 1 & 2)

Responsibilities common to both positions include:

Plan the procurement process, including coordinating timeframes, for complex requirements by working in collaboration with clients in the development of statements of work/technical specifications, creating extensive evaluation criteria, developing negotiation strategies, provide industry with clear and detailed requirements, to ensure completeness, clarity, client expectation and deliverables.
Coordinate and resolve problems/issues with end user clients and suppliers by conducting research and analysis on unprecedented, more complex requirements and identifying appropriate clauses and mitigation strategies. This includes researching process enhancements and policy requirements related to the acquisitions function. Advise clients on the Service's contracting policies, processes and procedures and the application and interpretation of the Government Contracting Regulations.
Identify procurement activities in an automated procurement/asset management system to ensure the integrity of the database by inputting procurement/contracting data into the system.

Education

Undergraduate degree and three (3) years of experience*,

College diploma and five (5) years of experience*,

High school diploma and seven (7) years of experience*.

The undergraduate degree/college diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Any higher level of education (i.e.: Masters, Doctorate) in a related field of study could be recognized as experience.

Experience

Experience for all candidates (streams 1 & 2) is defined as follows. The number of years of experience required must be met for each of the following criteria:

Experience in writing complex Requests For Proposals, Statements of Work and Evaluation Criteria in either public or private organizations.
Experience in planning, coordinating, delivering, and managing contracting and procurement services for goods or services, including contract management from planning through close-out.
Experience in cost/benefit analysis.
Experience in identifying, assessing, and mitigating risks in contracting and procurement to optimize outcomes and ensure compliance.
Experience in applying negotiation techniques.

All candidates (streams 1 & 2) must also possess a minimum of one (1) year of experience in each of the following:

Experience in collaborating with various stakeholders, senior management, vendors and team members through engagements, training and planning of the procurement of goods and services.
Experience in applying advanced payment approaches and strategies in solicitations and contracts.
Experience in applying procurement strategies to single source, sole source and compete requirements for goods and services.

Stream 2 candidates must also possess a minimum of one (1) year of experience in formal supervision.

Formal supervision entails the day-to-day planning, organizing, directing, controlling and reviewing of the work of others (team), as well as the evaluation of the work performance of others (team) in achieving / attaining results within an organization. These skills may have been acquired through work experiences within the Service or outside. Tasks include:

Developing strategies to support activities within the organization and helping the team understand the goals / objectives.
Encouraging participation, developing talent, setting objectives and providing performance feedback to employees.
Identifying issues and resolving workplace problems such as absenteeism, conflict.
Scheduling work hours

Knowledge

Streams 1 & 2

Knowledge of acquisition regulations and policies.
Knowledge of methods and techniques related to services and goods procurement.
Knowledge and understanding of contracting and procurement principles.

Competencies

Streams 1 & 2

Communication
Negotiating
Risk Management
Innovation/Creativity/Ingenuity
Adaptability/Flexibility
Judgement

Stream 2 only

Supervisory/Management Skills

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements but which is not strictly required. Positions will be staffed based on the selection decision principle and operational priorities:
Understanding of legislation, government regulations and policies that govern contracting and procurement within the public service, as well as Treasury Board and organizational policies, directives and guidelines.

Conditions of Employment

Not applicable

Official Language (OL) Proficiency

The immediate need is to staff one (1) RFP Specialist position with a linguistic profile of English Essential and one (1) Supervisor position with a linguistic profile of CBC/CBC bilingual imperative.

This selection process may be used to staff anticipated vacancies or other similar positions with various language requirements. Therefore, we encourage all interested candidates to apply. Second language evaluations will be offered to candidates.

For more information on language requirements: (external link www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/language-requirements-candidates).

Organizational Considerations

Gaps have been identified among Indigenous peoples, persons with disabilities, racialized groups and women for these positions. You are invited to voluntarily self-declare if you belong to any of these groups in your cover letter as it may be considered in the selection process.

Notes

While we continue to explore opportunities for flexible work arrangements, most roles in our organization require an in-office presence. However, alternative options may be available for certain positions, depending on their specific requirements.

If you need accommodations during the recruitment process, please mention it to the HR representative.

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

We encourage interested candidates to apply promptly, as we will be reviewing and screening applications on a rolling basis until all available positions are filled. Federal Workforce Adjusted (WFA) employees are encouraged to apply for available positions and clearly indicate in their WFA status on their cover letter.

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

Apply Now

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