Pembroke, On Administrative coordinator Jobs – 3 Openings This Week

Client Services & Office Coordinator
Poseidon Cleaning Services —Pembroke, ON
- Full-time
- CRM software
- ERP systems
- Administrative experience
Quick apply
Executive Coordinator
Bubble Technology Industries —Chalk River, ON
- $50,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Research
- Profit sharing
- Designated paid holidays
Quick apply
9d

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Executive Coordinator
Bubble Technology Industries —Chalk River, ON
Provide administrative support to the leadership team and general administrative support for the office (answering phones, mail, ordering office supplies,…
$50,000–$75,000 a year
Quick apply
9d
Renewal Coordinator
Medavie —Ontario
Bachelor’s degree in business, finance, administration, accounting, mathematics, commerce or a related field. Comprehensive health, vision and dental plan that…
$53,235–$59,890 a year

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Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
Manage credit card reconciliations and expense reporting for the CEO and designated household team members. Secure Your Future: With our RRSP matching program,…
$75,000–$80,000 a year
Quick apply
Facility & Office Administration Coordinator
Suzuki Canada —Barrie, ON
Ability to drive company vehicle and provide Valid Driver’s license and acceptable Driver’s Abstract. Process incoming/outgoing mail- date stamp, log &…
From $50,000 a year
Quick apply

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Client Services & Office Coordinator

Poseidon Cleaning Services
Pembroke, ON

Quick apply

Job details

Full-time

Skills

CRM software
Computer operation
Customer appointment booking
Client inquiry handling
ERP systems
Administrative support experience
Filing
Administrative and business operations experience
Data entry software
Administrative experience
Schedule management
Client services
Customer service orientation
Data entry
Organizational skills
Front desk
Office management
Bookkeeping
Communication skills
Client interaction

Full job description

About the Job:
Poseidon Cleaning Services in Pembroke, Ontario is looking for a dependable, organized, and computer-savvy Client Services & Office Coordinator to help manage the day-to-day flow of our cleaning service business.

This person will be the main point of contact for customers and will play a key role in answering phones, scheduling appointments, managing the service calendar, and keeping customer and job information organized in our business software.

This role is ideal for someone who is friendly, detail-oriented, comfortable with technology, and able to keep track of multiple bookings, customer requests, and schedule changes throughout the week.

Key Responsibilities:
Answer incoming phone calls, emails, and customer inquiries in a friendly and professional manner.

Schedule customer appointments and manage the daily/weekly service calendar.
Enter and update customer information, job details, notes, and appointments in our business software.
Coordinate technician schedules and help ensure jobs are properly assigned.
Follow up with customers regarding appointment confirmations, changes, quotes, invoices, and service questions.
Help keep customer records, quotes, work orders, and invoices accurate and organized.
Communicate schedule changes or customer notes clearly to technicians and management.
Assist with general office administration, filing, bookkeeping and data entry.

Requirements:

Strong computer skills are required.
Comfortable learning business ERP software.
Excellent phone manner and customer service skills.
Strong organizational skills and attention to detail.
Ability to manage schedules, changing priorities, and multiple customer requests.
Good written communication skills for emails, notes, and customer follow-ups.
Reliable, punctual, and able to work independently.
Previous experience in office administration, customer service, scheduling, or reception is an asset.

Ideal Candidate:

The ideal candidate is a self starter, someone who can stay organized in a busy office, enjoys dealing with people, and is confident using computers. You must be comfortable learning software quickly and accurately entering information.

You should be able to answer the phone professionally, book appointments properly, manage schedule changes, and help ensure customers and technicians have the information they need.

Compensation:

Wage will be based on experience and qualifications.

Apply with resume and cover letter.

Quick apply

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administrative coordinator jobs in pembroke, on

Client Services & Office Coordinator

Executive Coordinator

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