pembroke, on county of renfrew Jobs – 39 Openings This Week

Administrative Staff - 3 Month Contract, Pembroke
Family & Children Services —Pembroke, ON
- $42,980–$59,938 a year
- Contract
- Bilingual
- Computer Science
- English
Quick apply
8d
Senior Secretary - Secondary
Renfrew County District School Board —Douglas, ON
- $35.90–$36.71 an hour
- Full-time
- High school diploma or GED
1d
Executive Assistant to the Executive Director, Permanent, 1 FTE
Family & Children Services —Pembroke, ON
- $39.54–$56.84 an hour
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
17h
Senior Secretary Elementary - Supervision
Renfrew County District School Board —Pembroke, ON
- $40.67–$41.44 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
16h
Casual Secretary Support
Renfrew County District School Board —Pembroke, ON
- $24.64 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Registered Practical Nurse
Carefor Health & Community Services —Pembroke, ON
- From $25.32 an hour
- CPR Certification
- First Aid Certification
- In-person
- Wellness program
- Employee assistance program
Quick apply
Residential & Airbnb Cleaner (Part-Time)
Sparkling Solutions Cleaning Services —Renfrew County, ON
- $17.60–$21.50 an hour
- Part-time
- English
- Travel
- Organizational skills
- Flexible schedule
Quick apply
Personal Support Worker
Carefor Health & Community Services —Pembroke, ON
- From $20.86 an hour
- Part-time
- CPR Certification
- Caregiving
- Bachelor's
- Wellness program
- Employee assistance program
Quick apply
17h
Personal Support Worker (PSW)- Pembroke Community
Carefor Health & Community Services —Pembroke, ON
- $19.57–$21.07 an hour
- Part-time
- CPR Certification
- Caregiving
- Bachelor's
- Wellness program
- Employee assistance program
Quick apply
4d
Registered Practical Nurse
Carefor Health & Community Services —Pembroke, ON
- $25.31–$32.59 an hour
- Part-time
- CPR Certification
- Medication administration
- First Aid Certification
- Wellness program
- Employee assistance program
Quick apply
Director, Corporate Services (Renfrew, ON)
Palmer & Associates Executive Search Firm —Ontario
- $133,000–$155,000 a year
- Full-time
- Business
- Leadership
- Dental care
- Life insurance
Quick apply
7d
Peer Support Worker
Renfrew Victoria Hospital —Pembroke, ON
- $26.68–$32.42 an hour
- Part-time
- Bilingual
- CPR Certification
- English
Quick apply
Intinerant Summer Student - Plant Services (up to 40 hours per week)
Renfrew County Catholic District School Board —Pembroke, ON
- $18.44 an hour
- Contract
1d
P ermanent Teacher - Itinerant Music (1.0 FTE) Petawawa/Pembroke Family of Schools
Renfrew County Catholic District School Board —Pembroke, ON
- $45,930–$119,937 a year
- Full-time
- Bilingual
- Education
- Bachelor's
10h
Summer Student - Grounds Maintenance Assistant - FHS
Renfrew County District School Board —Pembroke, ON
- $17.60 an hour
- 8 hour shift
- High school diploma or GED
- Travel
Summer Student - Grounds Maintenance Assistant - MVD
Renfrew County District School Board —Pembroke, ON
- $17.60 an hour
- 8 hour shift
- Travel
Summer Student - Construction Helper - Renfew
Renfrew County District School Board —Pembroke, ON
- $17.60 an hour
- 8 hour shift
- Travel
Territory Sales Representative
Canadian Federation of Independent Business —Pembroke, ON
- $85,000–$120,000 a year
- Full-time
- CRM software
- Sales
- Communication skills
Quick apply
Summer Students - Custodial Assistants
Renfrew County District School Board —Pembroke, ON
- $17.60 an hour
- Monday to Friday
- Travel
Casual Caretakers - Arnprior/Renfrew
Renfrew County Catholic District School Board —Pembroke, ON
- $23.87 an hour
- English
- Plumbing
- HVAC
ELEM: 20% Small Class
Renfrew County District School Board —Pembroke, ON
- $49,622–$119,987 a year
- Part-time
10h
Casual Caretakers -Board Wide
Renfrew County Catholic District School Board —Pembroke, ON
- $23.87 an hour
- English
- Plumbing
- HVAC
Direct Support Provider
FAMILY & CHILDREN SERV. —Pembroke, ON
- $21–$22 an hour
- Weekends as needed
- Bilingual
- CPR Certification
- High school diploma or GED
Quick apply
Child and Family Protection Worker
FAMILY & CHILDREN SERV. —Pembroke, ON
- $62,893–$96,915 a year
- Full-time
- Bilingual
- English
- Microsoft Office
Quick apply
Construction Labourer
Greenway window and door —Eganville, ON
- $20–$30 an hour
- Temporary
- Heavy lifting
- Power tools
- Construction
Quick apply

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Administrative Staff - 3 Month Contract, Pembroke

Family & Children Services
Pembroke, ON

Quick apply

Job details

Contract
8 days ago

Skills

Bilingual
French
Computer Science
English
Administrative experience
Organizational skills
College diploma
Business
Communication skills
Time management

Full job description

Administrative Staff, 3 Month Contract, Pembroke

Administrative Staff

Department: Decentralized Departments

Accountability: Supervisor

Location: Pembroke, ON (Mary Street)

Family & Children’s Services of Renfrew County is a multi-service agency committed to providing preventative, protective and socially inclusive services and programming that empower and strengthen everyone. We are focused on cultivating a team-oriented work environment where everyone thrives. Our goal is to develop and strengthen collaborative partnerships to increase availability, accessibility and quality of care to our communities. Our agency commitments include: moving forward Anti-Oppressive Practice, French Language Services and working alongside Indigenous Communities.

POSITION SUMMARY:

This position provides comprehensive administrative support to assigned Child Welfare and Developmental Services teams, including workers, supervisors, committees, and reception. The Administrative staff is responsible for preparing and managing documentation, uploading information directly into the client information system, supporting team and committee meetings, drafting and sending client correspondence, and communicating with service users as required. The position contributes significantly to service effectiveness by ensuring accurate records, timely communication, organized file management, and a professional first point of contact for clients and community members.

DUTIES PERFORMED BY AN ADMINISTRATIVE ASSISTANT ON A REGULAR BASIS:

Prepare, process, and distribute agency correspondence, letters, forms, and case documentation according to agency standards.
Upload, enter, and organize information in the client information system on behalf of assigned staff, ensuring accuracy, completeness, and compliance with documentation requirements.
Draft, review, edit, and format outgoing letters and documentation for service users, including appointment notices, case updates, and other client correspondence, ensuring professionalism and clarity.
Send letters and related documentation to service users through the appropriate channels (mail, electronic delivery, internal courier, etc.).
Conduct telephone calls with service users as assigned, such as completing surveys, confirming or cancelling appointments, providing follow up information, or carrying out other communication needs on behalf of assigned staff.
Complete file creation, organization, and maintenance for assigned teams, ensuring documentation is accurate and up to date.
Retrieve physical files, deliver them to assigned staff, and return them to their appropriate storage locations in a timely, organized, and secure manner.
Maintain electronic and paper records, ensuring data integrity and compliance with agency and Ministry requirements, including assisting staff in identifying and correcting data entry or system errors that may impact reporting accuracy.
Provide meeting and committee support by preparing agendas, taking minutes, recording and tracking action items, preparing materials, coordinating logistics, and maintaining records for team meetings, case conferences, and agency committees.
Generate audit reports, gather data, and participate in quality assurance tasks to support compliance monitoring.
Provide basic technical assistance to staff for commonly used systems and applications
Provide backup coverage for other Administrative Assistants across service areas.
Provide regular reception services, which would include answering calls, greeting clients, processing mail and deliveries, supporting room bookings, updating the Night Duty kit and maintaining an organized and welcoming reception area.
Coordinate travel arrangements for staff as required, including booking flights, hotels, rental vehicles, and related accommodation. Ensure bookings follow agency policies, use available cost saving options such as corporate or negotiated rates, and include timely confirmations and documentation for assigned staff.
Support special projects, service initiatives, and administrative improvements as assigned.
Maintain office supplies, forms, and equipment for assigned teams.
Attend team meetings, staff meetings, agency committees, and external meetings as required.
Adhere to all agency policies and procedures, Ministry Regulations, Standards, Directives, and relevant legislation.
Maintain strict confidentiality and exercise sound judgment when handling sensitive information.
Perform other related duties to support agency operations.

SKILL REQUIREMENTS:

Ability to provide consistent, professional client service to clients, community partners, and staff.
Strong written and verbal communication skills to produce clear, accurate, and professional correspondence and documentation.
Strong administrative and organizational skills with a high level of accuracy and attention to detail.
Strong time management skills and the ability to manage competing priorities in a fast paced environment.
Ability to manage competing priorities within a multi service environment.
Proficiency with computers and the ability to learn new applications; able to offer basic user support as needed.
Commitment to data integrity and accuracy when entering, reviewing, or processing information.
Strong attention to confidentiality, with the ability to identify and prevent privacy breaches when handling sensitive information, client correspondence, and documentation.
Demonstrated professionalism, discretion, and objectivity when working with sensitive or confidential case material.
Ability to exercise sound judgment and problem solve in administrative tasks.
Ability to collaborate effectively as part of a multidisciplinary team.
Commitment to anti oppression, equity, diversity, and inclusion in all interactions and administrative practices.
Ability to work independently and collaboratively with minimal supervision.
Knowledge of agency policies, procedures, and equipment, or ability to learn quickly.
Ability to travel as required and access to reliable transportation.

KNOWLEDGE & EXPERIENCE

Community college diploma in Administration, Business or Computer Science Program, or an equivalent combination of education and related work experience.
Related administrative experience in social services, health, or community based setting is considered an asset.
Bilingualism (English/French) is an asset.

WORKING CONDITIONS

This position involves a combination of office-based work and occasional community meetings.
Regular travel within the county is required, with access to reliable transportation.
The role requires periods of light physical activity. This includes constant sitting, standing or walking, regular handling of lightweight objects (10lbs. weight) or constant visual attention to detail.

SALARY:

$42,980 - $59,938

Quick apply

Refine Your Search

county of renfrew jobs in pembroke, on

Administrative Staff - 3 Month Contract, Pembroke

Senior Secretary - Secondary

Executive Assistant to the Executive Director, Permanent, 1 FTE

Senior Secretary Elementary - Supervision

Casual Secretary Support

Registered Practical Nurse

Residential & Airbnb Cleaner (Part-Time)

Personal Support Worker

Personal Support Worker (PSW)- Pembroke Community

Registered Practical Nurse

Director, Corporate Services (Renfrew, ON)

Peer Support Worker

Intinerant Summer Student - Plant Services (up to 40 hours per week)

P ermanent Teacher - Itinerant Music (1.0 FTE) Petawawa/Pembroke Family of Schools

Summer Student - Grounds Maintenance Assistant - FHS

Summer Student - Grounds Maintenance Assistant - MVD

Summer Student - Construction Helper - Renfew

Territory Sales Representative

Summer Students - Custodial Assistants

Casual Caretakers - Arnprior/Renfrew

ELEM: 20% Small Class

Casual Caretakers -Board Wide

Direct Support Provider

Child and Family Protection Worker

Construction Labourer

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