Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.
Description:
The jobholder will perform technical tasks required for purchasing, organizing, preserving, using, and circulating document resources, as well as for using and maintaining equipment in the City Library.
Departmental mission:
The mission of the Culture, Sports, Leisure and Community Development Department is to improve quality of life by promoting accessibility, participation, and integration of all citizens through the provision of excellent community, cultural, sports and recreational facilities, activities, and services.
General responsibilities and goals:
The jobholder’s main responsibilities are as follows:
- Organizing and updating supplier files and trade catalogues, and communicating their contents to the people involved;
- Contacting document suppliers, sending orders, and approving invoices for payment sent to the manager responsible for the budget;
- Updating order and membership files, notifying suppliers about late orders, and ensuring price and delivery errors are corrected;
- Receiving documentation in the departments and branches and integrating the documents to the collection;
- Classifying documents and scanning periodicals according to instructions;
- Identifying authors, creating identification cards, and preparing the document description catalogue;
- Performing various technical tasks related to updating the bibliographic framework of subject headings;
- Performing bibliographic searches, grouping together documentation requests, and verifying their bibliographic data;
- Selecting volumes to bind or repair, and grouping together periodicals in order to bind them;
- Assisting users by answering common information requests,
- Coordinating and supervising the activities of employees assigned to various technical support tasks
- Assigning tasks, ensuring deadlines are met, and providing advice to staff in complex or contentious cases;
- Ensuring the employees under their responsibility behave appropriately, warning them of any breach of conduct and, if needed, referring them to their supervisor;
- Verifying films and other audiovisual documents and recommend them for repair or rejection when necessary, and performing searches regarding innovations in audiovisual equipment when necessary;
- Loaning documents, books, and other resources to various organizations, as well as tracking and following up on these documents;
- Organizing filing cabinets for additional documentation (brochures, newspaper clippings, articles, etc.) using a filing system and filling out required file cards;
- Drafting signs and instructions for users, checking directional signs for users, and helping with activities organized by the Library;
- Keeping an inventory of material and equipment used in their work unit, ensuring they are properly maintained, and creating order lists as needed;
- Helping with inventory and formatting bibliographies;
- Organizing activities for Library users upon the request of their immediate supervisor;
- Using various office technologies as needed to carry out certain tasks related to the position while using all appropriate software;
- Performing all other related tasks.
Job requirements:
A specialized diploma of college studies in an appropriate field and profile or any other combination of education and experience deemed equivalent according to the established policy. The position requires one year of experience in a similar position.
- Knowledge of documentation techniques and standard cataloguing rules (RCAA2, MARC21, RDA)
- Fluency in French and English, both spoken and written
- Demonstrate tact and courtesy, capable of attention to detail
- Ability to communicate orally and write clear and concise reports
- Knowledge of Microsoft Word and Excel
Schedule:
28 hours per week; Possibility of day, evening and weekend shifts
Footnote:
- The City of Pointe-Claire is an equal opportunity employer and invites women, Aboriginal people, members of visible minorities, ethnic minorities and handicapped persons to submit their candidacies. We thank you in advance for your application; however, only candidates who are selected will be contacted.
