Finance Services Division
Posting: Internal/External
Work-Life Balance: Enjoy a 37.5 -hour workweek (Monday-Friday). Earned Day Off (EDO) eligible!
Competition No. FIN-26-15
Join Our Team!
The City of Wetaskiwin
Welcome to the home of possibility! Do you want to be a part of a different kind of local government? We are a diverse and eager team that knows it can be done better, and we are doing it! Wetaskiwin is a collaborative and inclusive place where we share ideas for making things better and turn these ideas into actionable plans. Our values are Trust, Resourcefulness, and Integrity. Here, we cultivate well-being through our team's dedication to building positive, trusting, and fulfilling relationships.
Conveniently located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban-rural center.
The Opportunity
Every home and business depends on reliable utility services. As the Finance Clerk- Utilities, you will support utility operations by assisting customers with their accounts, maintaining accurate records, and ensuring billing and account information is processed accurately and efficiently. This role requires strong attention to detail, sound administrative skills, and a commitment to customer service. Working directly with the public, you will help resolve inquiries, manage account information, and support the delivery of essential services that our community depends on every day. If you enjoy problem- solving, working in a fast-paced environment are organized, and customer-focused, this may be an excellent opportunity for you.
The Finance Clerk- Utilities provides exemplary customer service to vendors, City Staff and outside agencies and processes the City’s accounts receivable and accounts payable requests. Responsibilities include, receiving payments, data entry and filing, collecting, validating and processing accounts receivable/accounts payable transactions; prepares journal entries and monthly reconciliation of accounts payable ledger, customer accounts, tax, trade and business accounts; prepares trade and business licence invoices; process month end reports; and provides information to the public regarding utilities, property tax, business and animal licencing.
Responsibilities
Utilities (75%)
- Prepares, organizes, indexes and maintains, as required, a variety of records, files and documents relating to all departments of utilities and Waste and Recycle;
- Preparation of monthly utility billing for utility accounts;
- Gathering and preparing information, data and statistics as directed;
- Liaise with rate payers and contractors regarding questions and concerns;
- Reconciles the utility receivable and deposit ledgers to the general ledger control accounts; and assists with delinquent accounts through negotiations, notices and disconnects.
Accounts payable (10%)
- Gather, sort and match supplier invoices and requisitions to purchase orders, receiving memo’s and other pertinent back-up;
- Verify accuracy and ensure that all accounts payable invoices and requisitions are properly authorized by delegated authority to ensure that all goods and services have been received;
- Maintain an accurate and up to-date vendor data base;
- Input payment documents into the financial system ensuring accuracy and appropriate use of the account number structure;
- Print payment reports and cheques ensuring that the total payments are reconciled to the payable documents;
- Forward cheques to management for signature, distribute and mail signed cheques;
- Maintain an accurate and up to-date accounts payable filing system;
- Review open purchase orders and supplier statements on a periodic basis to ensure that all invoices are being processed in a timely manner;
- Answer and follow-up on vendor inquiries;
- Prepare all journal entries for auto payments, internal allocations, adjustments and year end accruals on a timely manner to ensure accuracy of the financial system;
- Reconcile monthly the accounts payable ledger to the general ledger control account and have it authorized by the Finance Manager;
- Balance daily cash register totals with currency, cheques, debit and credit card transaction, preparing and delivering daily bank deposit;
- Provide cover-off for the Cashier/Receptionist and Utility Clerk as required;
- Reconcile and maintain Petty Cash funds;
Cashier/Receptionist (10%)
- Unlock city hall front entrance in the morning and secure the entrance in the evening, access and secure Finance vault;
- Greet customers in person or on the telephone, answer or refer inquiries;
- Open and distribute incoming mail and faxes to appropriate mail slot;
- Receive payment in the form of cash, cheques, debit card, credit card, and telephone miscellaneous banking, input and generate systems receipt, and print a report listing the total daily receipts;
- Maintain the cash receipts system by setting up new cash receipts codes;
- Maintain an accurate and up to-date filing system;
Accounts receivable (5%)
- Gather all documentation required to prepare customer invoices for all trade receivable and business license invoices;
- Maintain an accurate and up to-date customer data base;
- Prepare trade and business license invoices along with the business licenses ensuring transactions are recorded accurately in the financial system, attach backup to invoices as required and mail on a timely basis;
- Process month end reports, apply interest to overdue accounts, prepare, review and mail out monthly statements for overdue taxes, general trade and business license receivables;
- Maintain tax auto payment system adding and deleting taxpayers as required, verify balance to bank deposit;
- Maintain an accurate and up to-date filing system;
- Reconcile customer accounts, process adjustment journal entries and prepare credit refunds on a timely manner to ensure accuracy of the financial system;
- Reconcile monthly the tax, trade and business license receivable ledgers to the general ledger control accounts and have them authorized by the Finance Manager;
- Communicate regularly with delinquent and slow paying customer by telephone and letter in an effort to bring their accounts current, prepare lists periodically of customers with uncollected balances for referral to the collection agency;
- Process tax searches and prepare tax certificates in a timely manner;
- Prepare annual tax arrears list for Land Titles, remove caveats as required;
- Provide cover-off for the Cashier/Receptionist breaks;
Education, Qualifications, and Work Experience
- Grade 12 plus a certificate in accounting or a combination of experience and education.
- Minimum 2-year experience with bookkeeping.
Before commencing employment, the successful candidate must provide all necessary certifications and documentation, including but not limited to a driver's abstract and employment-related record checks.
Knowledge, Skills and Abilities
- Knowledge and application of accounts receivables, payables, and basic accounting principles.
- Experienced in cashiering and processing payments and entering deposits.
- Experienced in invoicing and customer accounts.
- High levels of customer service and ability to communicate with other City Departments.
- Advanced office sills and able to manage multiple priorities.
Physical Effort and Safety Commitment
As the successful applicant, you will be responsible to adhere to the policies, principals, and practices of OHS legislation, and the City's requirements, as these obligations pertain to this role.
- This position is considered a light safety sensitive position which includes light effort including but not limited to, standing, walking, climbing, stairs, kneeling manual dexterity, visual acuity, climbing ladders, balancing, crawling, crouching, depth perception, lifting up to 20 lbs.
Amazing Extras
- Benefits (Health, Dental, Vision, and Life Insurance) upon first day of hire.
- Employee Family Assistance Program.
- 4 Personal Days per year, plus an additional day off to celebrate your work anniversary.
- Competitive paid vacation and sick time off.
- Discounted (optional) membership to the Manluk Regional Aquatic and Fitness Centre.
- Opportunity for growth within the organization.
Application Deadline and Details
Application deadline: August 9, 2026
How to apply: Please visit: https://www.wetaskiwin.ca/local-government/careers/ to view the opportunity and to apply!
The personal information submitted pursuant to this advertisement will be utilized for this employment opportunity only and is subject to compliance with the Freedom of Information and Protection of Privacy Act.
The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
[email protected]