SmartVac, wholly owned subsidiary of TKS Industries Ltd. is an independent manufacturer of state-of-the-art industrial hydrovac excavation equipment provider. Founded in 2014, SmartVac has proven to be a fast growing, quality driven manufacture and supplier to both domestic and international markets. At SmartVac, we engineer and manufacture hydrovac equipment for the municipal, utilities, and energy sector. Our innovated full power hydrovac equipment is operated and monitored by our intelligent on-board control system which takes to equipment operational guess work out of the way of the operator and allows the operator to focus on the excavation tasks.
Job Description
We are currently seeking a Procurement Buyer / Supply Chain Coordinator to join our team. The successful candidate will report directly to the COO and support design, manufacturing, and quality control for our SmartVac hydrovac products. He/she will be responsible for Procurement Purchasing & Supply Chain Coordination, managing the daily flow of information, materials, and paperwork between planning, purchasing, logistics, warehousing, and customer‑service teams. The position focuses on transactional excellence, issuing POs, tracking shipments, booking receipts, updating inventory records, and resolving routine exceptions, so that orders move end‑to‑end without delays or cost overruns.
Key Responsibilities
- Order Management – Issue Purchase Orders/ Task Orders (POs/Tos), upload confirmations, and monitor open‑order ageing.
- Shipment & Receipt Tracking – Liaise with carriers and freight forwarders; ensure on‑time, in‑full (OTIF) receipts.
- Inventory Accuracy – Coordinate cycle counts, reconcile variances, and adjust stock.
- Supplier & Customer Interface – Respond to routine queries on order status, delivery dates, and paperwork.
- Exception Handling – Resolve shipment delays, quality discrepancies, and invoice mismatches within 48 h.
- Reporting & KPIs – Publish weekly dashboards (OTD, inventory accuracy, order accuracy) and propose corrective actions.
- Continuous Improvement – Participate in events that lower dwell time and reduce back‑orders.
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Required Skills & Qualifications
- Associate’s, Supply Chain, Logistics, or Business diploma / certificate.
- 2‑4 years of experience in supply‑chain coordination, logistics, or purchasing.
- Working knowledge of ERP platforms.
- Proficiency in MS Excel, MS words, MS PowerPoint.
- Strong attention to detail and data accuracy; able to juggle multiple priorities.
- Solid communication and customer‑service orientated.
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Supply Chain Coordinator Detailed Responsibilities & Tasks
- Order Processing: Convert 10 - 30 requisitions/day; transmit POs via EDI/email; file acknowledgments.
- Expediting & De‑expediting: Review open‑order report; chase late shipments; adjust delivery schedules to match demand.
- Receiving & Documentation: Book goods receipts within 24 hours of delivery; archive packing slips and Bill of Lading (BOL).
- Inventory Control: Trigger cycle counts for A‑category items; investigate variances >1 %.
- Supplier Collaboration: Join weekly calls to review On-Time-In-Full) (OTIF), backlog, and quality alerts; log corrective actions.
- Invoice Resolution: Clear quantity/price blocks with AP; reconcile debit/credit notes.
- Data Maintenance: Update lead times/MOQs (Minimum Order Quantity) quarterly; cleanse inactive SKUs. etc.
- Reporting: Update lead‑times/MOQs quarterly; cleanse inactive SKUs.
- Kaizen /lean Participation: Map current process flow, identify waste, and pilot barcode‑scanning improvements.
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Supply Chain Coordinator Detailed Skills Description
- Process Discipline – Documents SOPs and flags deviations for corrective action.
- Analytical Thinking – Uses pivots/VLOOKUP or basic SQL to analyze delivery and inventory trends.
- Communication & Influence – Keeps planners and CSRs informed; secures realistic ETAs from suppliers.
- Problem‑Solving – Applies 5 Why or PDCA to recurring back‑orders and invoice mismatches.
- Systems Savvy – Uploads price lists, maintains master data, and runs ad‑hoc ERP reports.
- Time Management – Prioritizes high‑impact orders, meets daily processing SLAs and balances multiple tasks.
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We operate Monday to Friday, 8:00am to 4:30pm.
This is a full-time salary position offering wages based on relevant experience.
Please forward cover letter and resume by email to [email protected] or by fax to 403-786-9915. We thank you for your interest and only those selected for interview will be contacted.
To find out more about SmartVac and to explore other career opportunities, we encourage you to visit our website at www.smartvac.ca
Job Type: Full-time
Pay: $30.00-$40.00 per hour
Benefits:
- Casual dress
- Company events
- On-site parking
Work Location: In person
