port alberni, bc administrator Jobs – 9 Openings This Week

Site Administrator
Prosperity Workforce Solutions —British Columbia
- $24–$30 an hour
- Temporary
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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1d
Dental Administrator
Confidential —Comox, BC
- From $25 an hour
- Part-time
- Administrative experience
- Organizational skills
- EMR systems
- Wellness program
- Dental care
Quick apply
5d
Asset Information System Analyst 2 (FTT)
BC Hydro —British Columbia
- $70,800–$76,300 a year
- Full-time
- Hybrid work
- Project management
- SharePoint
- Budgeting
2d
Asset Information System Analyst 2 (FTR)
BC Hydro —British Columbia
- $70,800–$76,300 a year
- Full-time
- Hybrid work
- Project management
- SharePoint
- Budgeting
2d
Site Administrator - Construction
Centerfire Energy Group —British Columbia
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Designated paid holidays
Quick apply
Lead Testing Technician - Air Tightness testing
METRO Testing + Engineering —British Columbia
- From $30 an hour
- Full-time
- Heavy lifting
- Quality Control
- Construction
- Mileage reimbursement
- Dental care
Quick apply
Office Administrator
Pacific Air Mechanical Ltd. —Courtenay, BC
- $20–$30 an hour
- Full-time
- Google Suite
- Customer service
- English
- Paid time off
Quick apply
5d
Bilingual System administrator
Compugen Inc —Canada
- $70,000–$95,000 a year
- On call
- Hybrid work
- Bilingual
- Azure
- Customer service
2d

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Office Administrator
Moeller Matthews, Chartered Professional Accountants —Campbell River, BC
Reception duties (greet and answer phones). Previous administrative experience is an asset. Salary*: $25 - $28 per hour, depending on experience.
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3d

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Site Administrator

Prosperity Workforce Solutions
British Columbia

Quick apply

Job details

Temporary | Contract
1 day ago

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
SharePoint
Computer skills
Communication skills

Full job description

Job Summary

Title: Site Administrator

Location: BC or AB (remote), may require some trips to Northern BC (site)

Contract: 3-4 months

Start date: ASAP

Our client is seeking a highly organized and detail-oriented Site Administrator to support day-to-day operations and ensure the smooth coordination of all administrative activities at the project site.

In this key role, you will manage travel logistics, maintain accurate site rosters, support scheduling, assist with time capture and LEMS submissions, and help keep project documentation up to date and compliant.

As a central point of contact for site administration, you will work closely with the Site/Project Manager, Project Coordinator, and field staff to keep operations running efficiently. You will also assist with procurement tracking, financial documentation, and document control, while identifying opportunities to improve processes and strengthen administrative workflows.

The ideal candidate is highly organized, thrives in a fast-paced environment, and excels at managing multiple priorities with accuracy and professionalism. This is an excellent opportunity for someone who enjoys supporting team operations, improving systems, and contributing to the successful delivery of project activities.

Responsibilities

Logistics, Scheduling & Site Coordination
Manage travel, lodging, and site access for personnel and subcontractors, ensuring all arrangements are accurate and timely.
Prepare and update travel manifests, keeping records of personnel movements and ensuring smooth logistics.
Maintain and update the site roster, ensuring accuracy in personnel scheduling, shift planning, and workforce availability.
Liaise with camp staff to coordinate accommodations and resolve any logistical issues.
Communicate with site logistics personnel on all incoming/outgoing TNDC personnel and subcontractors.
Support site coordination activities, including team meetings, toolbox talks, and scheduling adjustments to ensure smooth project execution.
Timesheet, LEMS & Data Entry
Enter and maintain timesheets in the project management system for all site personnel, ensuring accuracy in recorded hours.
Assist the Project Coordinator by ensuring all time and material records are accurate for LEMs and invoicing.
Support data entry for payroll, accounts payable (AP), and procurement records.
Administrative & Document Control
Maintain SharePoint file structures, ensuring all project documentation is organized, accurate, and up to date.
Organize and document project meetings, preparing action registers, meeting minutes, and necessary follow-ups.
Assist in preparing project reports, internal memos, and letters, ensuring clear communication across teams.
Maintain site contact lists for internal use and client coordination.
Procurement & Financial Support
Prepare and process site requisitions for materials, consumables, and project-related purchases.
Track and maintain inventory levels for site consumables, ensuring minimum/maximum thresholds are met.
Identify inefficiencies in administrative processes and recommend process improvements to enhance workflow.
Provide basic technical support for project management tools and administrative software as needed.

Requirements

2+ years administrative experience in a dynamic, high-volume role; previous experience in construction or a related industry would be an asset - combination of related post- secondary coursework and experience will be considered
Excellent written and oral communication skills with attention to detail
Proficiency with MS Office (Outlook, Word, Excel, etc.); an aptitude for learning new computer systems
Solid keyboarding skills with the attention to detail to find and correct errors in documents
Able to take direction, follow instructions and adapt to changing priorities and multi-task
Cross-cultural awareness with an understanding and sensitivity of the challenges associated with differences in cultural and economic backgrounds
Excellent customer service focus, with an ability to work collaboratively with others and independently as well

Prosperity thanks all applicants for their interest in this opportunity. However, only those selected for further consideration will be contacted.

Prosperity is committed to the principles of equal employment opportunity and affirmative action.

We value diversity and are dedicated to fostering an inclusive workplace. Candidates must be legally authorized to work in Canada.

Pay: $24.00-$30.00 per hour

Work Location: Remote

Quick apply

Refine Your Search

administrator jobs in port alberni, bc

Site Administrator

Dental Administrator

Asset Information System Analyst 2 (FTT)

Asset Information System Analyst 2 (FTR)

Site Administrator - Construction

Lead Testing Technician - Air Tightness testing

Office Administrator

Bilingual System administrator

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