prince edward island personal assistant Jobs – 4 Openings This Week

ADS Level 7 - Administrative Assistant - Faculty of Medicine
University of Prince Edward Island —Charlottetown, PE
- Writing skills
- Microsoft Office
- Administrative experience
- Dental care
2d
173615 - Administrative Assistant - Department of Health and Wellness - Temporary
Government of PEI —Charlottetown, PE
- $61,835–$72,501 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Personal Assistant to Event Manager
Maine Group - Event Management Inc —Wellington, PE
- From $22 an hour
- Contract
- Hybrid work
- Administrative experience
- In-person
- Communication skills
Quick apply
2d
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
3d

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ADS Level 7 - Administrative Assistant - Faculty of Medicine

University of Prince Edward Island
Charlottetown, PE

Apply Now

Job details

2 days ago

Benefits

Extended health care
Dental care

Skills

Writing skills
Microsoft Office
Administrative experience
Public Administration
Analysis skills
Bachelor's
Business
Communication skills
Time management
Political Science

Full job description

The University of Prince Edward Island (UPEI) Faculty of Medicine (FoM) is seeking a highly experienced and skilled Administrative Assistant to join our dynamic team. The Administrative Assistant provides comprehensive administrative and operational support to the associate dean, PEI campus. This role is crucial in managing day-to-day administrative functions, coordinating meetings and events, maintaining records, and facilitating communication between internal and external stakeholders. The position requires a high degree of professionalism, confidentiality, and efficiency.

What we offer:

Flexible work arrangements
Comprehensive Health and Dental Care Benefits
Post Retirement Benefits
Tuition Waivers
Health and Wellness on Campus available to staff and their families
Professional Development Opportunities

RESPONSIBILITIES:

Under the direction of the associate dean, PEI campus, manage the Associate Dean’s calendar, prioritizing and delegating meeting requests
Assist the Associate Dean in preparing for meetings
Act as the primary contact and liaison between the Associate Dean and visitors, other departments, organizations, and the public
Compile information, prepare documents and reports, and proofread documents
Prepare travel arrangements and itineraries
Retrieve statistics and reports as necessary
Manage committee processes, including coordinating agendas, compiling and distributing meeting materials, arranging room bookings, recording minutes, and following up on action items
Manage faculty processes, ensuring appropriate documents are collected for faculty appointments
Compile information and distribute electronic bulletins relevant to faculty and staff
Compose a range of correspondence, reports, and presentations
Develop, recommend, and initiate systems to improve office efficiency
Authorize departmental purchases under $2,000
Prepare expense claims and reconcile statements of credit card purchases for the Associate Dean
Guide staff and faculty regarding university regulations for travel
Review expense claims submitted by others for the Associate Dean’s signature
Manage expenditure records and prepare requisitions for invoice payments
Provide guidance and instruction on using the myUPEI financial system and procurement processes
Monitor and maintain up-to-date confidential faculty and staff records
Facilitate communication between the Memorial’s Regional campus, UPEI, Memorial University, government bodies, and other stakeholders
Manage incoming and outgoing correspondence, ensuring timely and accurate responses

QUALIFICATIONS:

The successful candidate must have:

Either an approved Administrative Assistant College program, or a Bachelor’s degree in public administration, political science, business, economics, or a related field coupled with five (5) years of relevant experience, preferably in an academic or medical setting
Strong organizational and time-management skills
Excellent communication and interpersonal skills
The ability to handle sensitive and confidential information with discretion
Exceptional problem-solving and critical thinking, including above-average writing and analytical skills
Proficiency in Microsoft Office Suite and other relevant software
Knowledge of university regulations and procedures would be an asset

Apply Now

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personal assistant jobs in prince edward island

ADS Level 7 - Administrative Assistant - Faculty of Medicine

173615 - Administrative Assistant - Department of Health and Wellness - Temporary

Personal Assistant to Event Manager

Executive Assistant, Operations

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