qualicum beach, bc administrative assistant/receptionist Jobs – 3 Openings This Week

Administrative Assistant/Receptionist
Haven Society —Nanaimo, BC
- $25.95–$29.76 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
10d
Administrative Assistant, Office of the President
Vancouver Island University —Nanaimo, BC
- $70,682–$80,230 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
11d
Office Assistant, MHSU
Island Health —Nanaimo, BC
- $26.42–$28.25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Access
10d

More jobs to discover

Find similar jobs that you might be interested in.

Administrative Assistant
Raymond James - Seaview Office Parksville —Parksville, BC
Manage client inquiries, front desk responsibilities, including greeting visitors with professionalism and courtesy. Pay: $50,000.00-$60,000.00 per year.
$50,000–$60,000 a year
Quick apply
Administrative Assistant, Office of the President
Vancouver Island University —Nanaimo, BC
Reporting to the Office Manager, serves as receptionist for the Office of the President and is responsible for answering incoming calls, in-person inquiries,…
$70,682–$80,230 a year
11d

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Administrative Assistant/Receptionist
Meridian Lightweight Technologies —Oakville, ON
Valid Ontario G-Class driver’s license considered an asset. Serve as the first point of contact for visitors, phone calls, and general inquiries in a…
$40,000–$50,000 a year
Quick apply
Reception/ Vet Assistant
Thornton Animal Clinic —Thornton, ON
Handle general administrative tasks and maintain a clean reception area. Answer phones, schedule appointments, and manage reminders.
$18.20–$21.20 an hour
Quick apply

Show more jobs in cities nearby

I want to receive the latest job alerts for administrative assistant/receptionist in qualicum beach, bc

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Administrative Assistant/Receptionist

Haven Society
Nanaimo, BC

Quick apply

Job details

Permanent | Full-time
10 days ago

Benefits

Extended health care
Dental care
Paid time off
Employee assistance program
Vision care
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Publisher
Filing
Microsoft Office
Databases
Administrative experience
High school diploma or GED
First Aid Certification
Front desk
Typing
Clerical experience
Business
Communication skills
Driving Licence
Office experience

Full job description

Gender is a bona fide occupational requirement: self-identifying women applicants only please

Nature of Position:

Provides a variety of reception, clerical, and administrative assistance for the agency. Fulfils obligations of reporting and tracking donor receipts and acknowledgements.

Duties include, but are not limited to:

Maintains the front reception and waiting area and provides a welcoming entrance space. Responding to clients, staff, and contractors as they arrive at the Haven Society, Community Service Building. Responds positively to phone, email, and or in person inquiries and responds as per Agency procedure. Routing to the appropriate staff member as required.
Maintains a current knowledge of, and compliance with all Society policies and procedures, including respect of clients’ right of privacy and confidentiality as well as proper security procedures in handling and storage of confidential information. Maintains and refers to administration/ reception procedure manual as needed.
Receives and distributes incoming mail. Mails prepared bill payments and other correspondence. Assists with expedited delivery if needed. Posts outgoing mail.
Provides typing and other administrative support to staff members as required and as time allows. Assist in communications materials, preparation of reports, and assembly of documents. Operates a variety of office equipment.
Provides receipts and/or completed donor record for donations received. Arranges donations of goods to be transported to appropriate destinations. In coordination with manager, provides general oversight and management of donations inventory and in/outflow of donated goods, including gift cards. Provide or arrange for pickup and delivery of donated goods as needed. Provide assistance to Manager, Community Engagement Coordinator as needed.
Oversees and is responsible for processing donations from all sources. This includes, donor data entry, initiating donor acknowledgement, reporting and tracking of gifts, receipting and thank you letters, in accordance with the Canada Revenue Authority Guidelines.
Maintains resource development files and records. This includes donor, grant, corporate files and appropriate financial records using current databases and systems and ensuring integrity and confidentiality of data.
In consultation with manager, maintains procedures that comply with all rules and regulations regarding the BC Societies Act, charitable standing with Revenue Canada, BC Gaming Commission, PIPA and any other governing bodies related to development including filing appropriate reports.
At the direction of the manager, arrange or provide regular maintenance, including cleaning, and upkeep of the office, office equipment, and other shared facilities, Provide assistance to maintenance, monitoring and reporting activities, including arrangements for repair and follow up of repairs, regular maintenance, improvements.
Provides oversight for office supplies (general, janitorial, and food) through a process of inventory, receiving requests and ordering from suppliers.
Oversees meeting room schedules, and general overview of Agency activities and their locations. Provides assistance in Agency activities as requested, and as time allows; including but not limited to set u and clean up.
Ensures that office, meeting rooms, kitchen and other areas are maintained and clean and that the kitchens are always well stocked.
Provides orientation and support got new office volunteers. Fosters a team approach and supportive role for our volunteers.
Facilitates general communications flow through the creation of contact information, circulation of relevant materials and notices (including news, announcements, or community notices), and tracking of general personnel and client activities as appropriate. May include scheduling and confirming appointments for participating programs.
Supports IT onboarding of new staff including emails, keys, instruction on entry and exit procedures.
Performs other related duties as required.

Required Education, Training and Experience:

Grade 12 or equivalent, plus completion of a program of up to 1 year in secretarial training, business or office administration.
Three years office experience that includes reception and clerical work or an equivalent combination of education, training and experience.
A feminist analysis of the dynamics of violence against women.
A completed Criminal Record Check. Acceptable driver’s abstract and valid driver’s licence
Experience with Microsoft Office (Excel, Word, PowerPoint, Publisher and Outlook) as well as knowledge of donor databases in general, including KEELA, is an asset.
Willingness to complete Haven Society’s volunteer training.

Required Knowledge, Skills and Abilities:

Excellent written and verbal communication skills.
Knowledge and proficiency in computer systems and current applications, Teams phone systems and office equipment. Typing speed of 45 wpm or more.
Ability to take direction, work independently and as part of a team.
Ability to work in a busy environment and remain calm, coping with challenging situations and ability to effectively problem solve.
Ability to establish and maintain good interpersonal relationships with staff, clients, visitors, volunteers, donors, contractors and community contacts.
Ability to organise work and carry out the duties of the position.
Demonstrate a respect for diversity.
Job may involve some lifting of less than 40lb

The successful candidate will work in a demanding and stressful environment that sometimes involves clients in crisis situations. The ability to function independently and frequently under pressure is a requirement. Activities may require a moderate level of physical fitness to carry out the duties.

This position requires Union membership.

Pay: $25.95-$29.76 per hour

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

DO you have first aid certification?
Are you trauma informed?
Are you able to multi-task?
Do you consider yourself able to adapt and work in continuously evolving situations?
Are you a team player and also able to work alone with minimal supervision?

Experience:

working: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant/receptionist jobs in qualicum beach, bc

Administrative Assistant/Receptionist

Administrative Assistant, Office of the President

Office Assistant, MHSU

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alerts for administrative assistant/receptionist in qualicum beach, bc

Job seeker tools

Employer Tools

Browse

Stay Connected