Quebec Province Administrative secretary Jobs – 9 Openings This Week

Administrative Assistant
ALSTOM —Saint-Bruno, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Medical Secretary
Steinberg Santé —Montréal, QC
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
- Dental care
- Vision care
Quick apply
Administrative Assistant / Assistant(e) administrative
Indero —Montréal, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
Administrateur de bureau / Secrétaire - Office Administrator / Receptionis
Omega driving school —Laval, QC
- $18–$25 an hour
- Part-time
- Bilingual
- Sales
- Customer service
- Flexible schedule
Quick apply
8d
Medical Secretary / Secrétaire médicale
Indero —Montréal, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
Secrétaire médicale / regroupement clinique / Temps plein/ Centre ville
Clinique UnionMD —Montréal, QC
- $19–$25 an hour
- Part-time
- Bilingual
- Computer science
- Medicine
Quick apply
8d
Secrétaire Dentaire / Dental Secretary
Curadens - Clinique Dentaire / Dental Clinic Place Montreal Trust Centre-Ville Montréal —Montréal, QC
- $18.58–$27.78 an hour
- Part-time
- Organizational skills
- EMR systems
- Epic
- Dental care
- Paid time off
Quick apply
Secrétaire aux ventes / Sales Secretary
JAGUAR LAND ROVER LAVAL —Laval, QC
- $18–$23 an hour
- Full-time
- Bilingual
- Microsoft Word
- CRM software
- Dental care
- Paid time off
Quick apply
9d

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Medical Secretary
CENTRE MÉDICAL BRUNSWICK —Pointe-Claire, QC
Responding to incoming telephone calls, screening calls, taking and relaying messages and providing information; Knowledge of medical office procedures.
Medical Secretary
Steinberg Santé —Montréal, QC
Support administrative tasks including data entry, filing, and office correspondence. Handle incoming calls via multi-line phone systems, directing inquiries…
Quick apply

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Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
Quick apply
Medical Office Administrator, Farsi Speaking
Dr. H. Amani —North York, ON
Answer phone calls, take messages, and respond to patient and lawyer inquiries. Manage incoming faxes and mail, and send out faxes and mail correspondence.
$20–$25 an hour
Quick apply
5d

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Administrative Assistant

ALSTOM
Saint-Bruno, QC

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Job details

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
SAP
ERP systems
Filing
English
Microsoft Office
Administrative experience
Organizational skills

Full job description

Req ID:522981

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Under the supervision of the department director, the administrative assistant carries out administrative management work and coordination of all department activities. This includes supporting the tender team and carrying out administrative tasks in an efficient, dynamic and friendly manner. This is a varied role with responsibilities requiring strong skills in administration‚ IT‚ organization, communication and a proactive attitude.

In your role as administrative assistant, you will be responsible for:

Act as point of contact for the bids team
Maintain the professional agenda of the Department Director, organize meetings and appointments and carry out follow-ups
Produce reports, presentations and meeting minutes
Develop and implement an effective electronic documentation and filing system
Manage travel and business trips
Book travel in the Alstom tool for the Director and his team (plane, train, hotel, rental vehicle, etc.)
Manage VISA processes if necessary for business travel
Manage expense reports in the Concur tool
Management of timesheets in Kronos, Alista and CAT/GSI. Check all timesheets from the team are completed and approved on time.
Manage invoices related to services purchased by the Department
Monthly follow-up of Tender budgets
Create purchase requests and follow up until invoices are paid
Support the Director in organizing events outside the site
Welcome the various stakeholders on site, including transport/meal aspects etc.
Manage priorities and conflicting needs; handle issues quickly, proactively and follow through on projects to completion, often with deadline pressures.

Required Qualifications

Sec V
3 years of professional experience
Bilingual French & English. Knowledge of a language other than French is an asset when dealing with our international partners, suppliers, colleagues and customers. In Quebec, French remains the main working language of our company.
Proficiency learning new software applications
Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of customer service and response.
Strong organizational skills that reflect the ability to perform and manage multiple tasks seamlessly with excellent attention to detail.
Very good interpersonal skills and ability to establish relationships with internal and external stakeholders.
Demonstrated proactive approaches to problem solving with strong decision-making ability.
Emotional maturity.
Demonstrated ability to achieve high performance objectives and meet deadlines in a fast-paced environment.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), an asset Knowledge of SAP, an asset

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:Experienced

Job Segment: Secretary, ERP, SAP, Administrative Assistant, Administrative, Technology

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Refine Your Search

administrative secretary jobs in quebec province

Administrative Assistant

Medical Secretary

Administrative Assistant / Assistant(e) administrative

Administrateur de bureau / Secrétaire - Office Administrator / Receptionis

Medical Secretary / Secrétaire médicale

Secrétaire médicale / regroupement clinique / Temps plein/ Centre ville

Secrétaire Dentaire / Dental Secretary

Secrétaire aux ventes / Sales Secretary

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