The Executive Assistant provides best-in-class executive support, and acts as a key partner in driving team effectiveness, enabling high-quality decision-making, and supporting the governance and execution of critical business priorities.
The incumbent is at the center of the team’s activities—helping prepare for Board and committee meetings, supporting leadership presentations, coordinating key planning cycles, and contributing to the rhythm of the business. The person’s ability to anticipate needs, bring structure to complexity, and ensure execution will directly impact the performance of the Finance function.
The incumbent supports the Vice-President (VP) Financial Planning and Chief Internal Audit, as well as their respective teams.
- Provide administrative support to the VP Financial Planning and Chief Internal Audit, as well as their Finance leadership team
- Manage complex calendars, ensuring alignment with priorities and optimizing time allocation
- Act as a central coordination point across the Finance leadership team to ensure alignment and execution of key priorities
- Coordinate internal and external meetings, including logistics, materials, and follow-ups
- Manage email correspondence, including prioritization and drafting responses
- Arrange domestic and international travel, including itineraries if applicable
- Support the preparation of Board and Board Committee materials, ensuring accuracy, quality, and timeliness
- Support the issuance of Audit reports
- Assist in the development and refinement of executive-level presentations (e.g., strategic reviews, performance updates)
- Contribute to governance processes tied to the delivery of the business plan by coordinating activities and deliverables for the Operating Committee
- Coordinate Semi – Annual Audit Plan update meetings and document preparation
- Help maintain the operating cadence of the Finance function (monthly reviews, quarterly business reviews, planning cycles)
- Support the onboarding process of new staff
- Prepare organizational charts and map processes within the function
- Plan and coordinate townhalls, learning & development days for the Financial Planning and Internal Audit teams
- Process invoices and ensure payments are completed within deadlines
- Act as general office administrator in purchasing office supplies, maintaining organized stock rooms and acting as a SharePoint Administrator
- Maintain and update email distribution lists
- Help foster strong engagement within the Finance function through well-executed events and communications
- Ensure support for ad-hoc projects in Financial Planning and Internal Audit
The role has standard working conditions with a regular workweek from Monday to Friday. The incumbent is required to move and organize office supplies approximately 10% of the time. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure and manage stress.
Administrative and Office Management
- Minimum 7 years of administrative or office management experience
- High level of discretion and judgement around sensitive and confidential information
- Proven experience supporting senior executives in a fast-paced, complex environment
- Exceptional organizational skills with strong attention to detail
- High level of agility and ability to manage competing priorities with composure
- Strong judgment, discretion, and professionalism
- Collaborates with key stakeholders to enable higher productivity
- Inspires others with impactful communications and adapts to the audience
- Excellent written and verbal communication skills
- Ability to synthesize information and contribute to high-quality presentations
- Proactive mindset with a strong sense of ownership and accountability
- Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams)
- Systems, Applications and Products (SAP)
About CN
CN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN's network connects Canada's Eastern and Western coasts with the U.S. South through a 20,000-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship.
At CN, we are dedicated to building North America's safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don't apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don't meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at [email protected].
As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law.
Please monitor your email on a regular basis as communication to applicants is done via email.
