quebec province director of student affairs Jobs – 8 Openings This Week

Administrative Student Affairs Coordinator
McGill University —Montréal, QC
- $31.19–$38.65 an hour
- Full-time
- Bilingual
- English
- Microsoft Office
Coordonnateur.trice - Soutien aux chercheurs
Mila - Institut québécois d'intelligence artificielle —Montréal, QC
- Up to $82,000 a year
- Full-time
- Hybrid work
- Bilingual
- Google Suite
- English
- Disability insurance
- Dental care
Quick apply
5d
Curriculum Administration Officer
McGill University —Montréal, QC
- $66,190–$99,290 a year
- Full-time
- Bilingual
- Serving
- English
2d
Dean of Studies
Collège Milestone —Brossard, QC
- Part-time
- Leadership
- Communication skills
- Flexible schedule
Quick apply
Academic Associate
McGill University —Montréal, QC
- Full-time
- Bilingual
- Doctoral degree
- Writing skills
10d
Prof Vet Affairs Consultant - Contract
Hill's Pet Nutrition —Montréal, QC
- $105,300–$122,850 a year
- Contract
- Sales
- Analysis skills
- Project management
- Work from home
Prof Vet Affairs Consultant - Contract (173508)
Colgate-Palmolive —Montréal, QC
- $105,300–$122,850 a year
- Contract
- Remote
- Sales
- Analysis skills
- Project management
- Work from home
Recruteur.euse Créatif.ve (Remplacement de Congé de Maternité) - Creative Recruiter (Maternity Leave Replacement)
Sid Lee —Montréal, QC
- Temporary
- Bilingual
- English
- Recruiting
Quick apply

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Administrative Student Affairs Coordinator

McGill University
Montréal, QC

Apply Now

Job details

Full-time

Skills

Bilingual
French
DEP
English
Microsoft Office
Administrative experience
Data management
Ellucian
Communication skills
Time management
Office experience

Full job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Under the supervision of the Student Affairs Supervisor, the Administrative Student Affairs Coordinator provides comprehensive administrative and operational support for postgraduate medical education (PGME) programs across all specialties, ensuring the effective coordination of trainee records from admission through to program completion. Responsibilities include:

Acts as a key point of contact for residents, fellows, Program Directors, and administrative staff, responding to inquiries related to policies, procedures, training requirements, and deadlines. Liaises with internal units and external organizations (e.g., CMQ, Royal College, CFPC, hospitals) to facilitate information exchange and ensure compliance with regulatory requirements.
Coordinates admissions, onboarding, registration, and hiring processes, including CaRMS matches, application processing, and trainee file management across multiple systems (e.g., Slate, Banner, Hyfen). Maintains accurate trainee records, tracks electives and inter-university rotations, and ensures all required documentation (e.g., permits, funding, evaluations, licensing forms) is complete and up to date.
Follows administrative processes related to rotations (including non-accredited and out-of-province), leaves of absence, funding, and certification. Monitors trainee progress by tracking evaluations and program requirements, and prepares certificates and official documentation such as letters of standing and visa support letters.
Supports regulatory and academic processes by coordinating forms and submissions to governing bodies, including the Royal College and CMQ, and administering specialized programs such as the Clinician Investigator Program (CIP).
Maintains tracking systems, prepares reports and correspondence, updates program materials and websites, and ensures data integrity across platforms. Provides guidance to program coordinators and supports meetings, training sessions, and PGME events, contributing to the overall efficiency and quality of program operations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Excellent organizational and time management skills, with the ability to manage multiple priorities and meet strict deadlines
Strong attention to detail and accuracy in data entry, record keeping, and document verification
Ability to interpret and apply policies, procedures, and regulations in a complex academic environment
Strong communication and interpersonal skills, with the ability to interact effectively with trainees, faculty, and external stakeholders and PGME staff.
Proven ability to work within a team
Sound judgment with the ability to escalate complex issues appropriately
ensure level of discretion and professionalism when handling confidential and sensitive information
Proficiency with administrative and data management systems (e.g., Banner, Slate, Hyfen, One45) and Microsoft Office Suite
Ability to adapt to changing processes, systems, and priorities in a fast-paced environment
Experience coordinating with multiple stakeholders and maintaining effective working relationships
Bilingualism (French and English), both spoken and written, is a requirement
Testing may be administered

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Student Affairs Supervisor

Position End Date (If applicable):

2027-03-29

Deadline to Apply:

2026-06-23

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

Apply Now

Refine Your Search

director of student affairs jobs in quebec province

Administrative Student Affairs Coordinator

Coordonnateur.trice - Soutien aux chercheurs

Curriculum Administration Officer

Dean of Studies

Academic Associate

Prof Vet Affairs Consultant - Contract

Prof Vet Affairs Consultant - Contract (173508)

Recruteur.euse Créatif.ve (Remplacement de Congé de Maternité) - Creative Recruiter (Maternity Leave Replacement)

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