quebec province office assistant term Jobs – 238 Openings This Week

Executive Assistant
Canadian National Railway —Montréal, QC
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
1d
administrative assistant
FRIENDS ENTERPRISES —Lasalle, QC
- $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
administrative assistant - office
Groupe ZenFi —Montréal, QC
- $32 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
administrative assistant - office
CENTRE MÉCANIQUE NORDIQUE INDUSTRIEL INC. —Maliotenam, QC
- $20.00–$36.06 an hour
- Full-time
- English
- High school diploma or GED
- Dental care
- Life insurance
19h
administrative assistant - office
Jacquet Montreal —Montréal, QC
- $34.62 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Post Office Assistant - Term
Canada Post —Val-belair, QC
- $20.54 an hour
- Temporary
- Sales
- High school diploma or GED
administrative assistant
Résidence Cadillac Inc —Pierrefonds, QC
- $35 an hour
- Weekends as needed
- High school diploma or GED
administrative assistant - office
Meskley inc —Sorel, QC
- $23 an hour
- Part-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Work from home
administrative assistant
Metrospec inc. —Saint-Laurent, QC
- $34.62 an hour
- Weekends as needed
- English
- High school diploma or GED
administrative assistant
Otika Services —Montréal, QC
- $35 an hour
- Part-time
- English
administrative assistant
L’Institut canadien de Québec —Quebec City, QC
- $23.98–$25.94 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Dental care
administrative assistant - office
Municipalité de Trois-Rives —Trois-Rives, QC
- $690 a week
- Part-time
- Microsoft Office
- Computer skills
- Communication skills
11d
administrative assistant
Stein Monast —Quebec City, QC
- $27–$32 an hour
- Full-time
- Microsoft Outlook
- Microsoft Office
- Computer skills
administrative assistant
GESTION BÉDARD & CÔTÉ INC. —Quebec City, QC
- $25–$27 an hour
- Full-time
11d
administrative assistant
Gestion Saniplus inc —Boisbriand, QC
- $34.62 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
animal health care assistant
Clinique vétérinaire de l'Île-des-Soeurs —Verdun, QC
- $34.62 an hour
- Full-time
- Bilingual
- English
- No university degree
- Wellness program
- Dental care
8d
administrative assistant
STEAMATIC QUEBEC —Quebec City, QC
- $20–$26 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
administrative assistant
Jean Claude Fortin —Normandin, QC
- $21.50 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
administrative assistant
INVESTRA (1985) INC —Sacré-Coeur, QC
- $25–$31 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
administrative assistant - office
Groupe POL Inc. —Saint-lambert-de-lauzon, QC
- $22.00–$30.28 an hour
- Temporary
- Time management
- Profit sharing
administrative assistant
Amir Prévost —Prevost, QC
- $28 an hour
- Part-time
- High school diploma or GED
- Flexible schedule
6d
administrative assistant
Scovan —Longueuil, QC
- $34.62 an hour
- Weekends as needed
- Bilingual
- English
- No university degree
- Flexible schedule
Programme Assistant
United Nations Development Programme (UNDP) —Montréal, QC
- $48,033 a year
- Full-time
- Spanish
- English
- Microsoft Office
5d
administrative assistant, legal
Gingras Pouliot Notaires Inc. —Quebec City, QC
- $24–$31 an hour
- Full-time
- Administrative experience
- No university degree
- Communication skills
- Dental care
administrative assistant
RÉSIDENCE KENNEDY —Lévis, QC
- $26 an hour
- Full-time
- High school diploma or GED
- No university degree

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Executive Assistant

Canadian National Railway
Montréal, QC

Apply Now

Job details

1 day ago

Skills

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Financial auditing
SAP
Microsoft Office
Administrative experience
Organizational skills
SharePoint
Computer skills
Office management
Communication skills

Full job description

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

Job Summary

The Executive Assistant provides best-in-class executive support, and acts as a key partner in driving team effectiveness, enabling high-quality decision-making, and supporting the governance and execution of critical business priorities.

The incumbent is at the center of the team’s activities—helping prepare for Board and committee meetings, supporting leadership presentations, coordinating key planning cycles, and contributing to the rhythm of the business. The person’s ability to anticipate needs, bring structure to complexity, and ensure execution will directly impact the performance of the Finance function.

The incumbent supports the Vice-President (VP) Financial Planning and Chief Internal Audit, as well as their respective teams.

Main Responsibilities

Executive and Team Support – 50%

Provide administrative support to the VP Financial Planning and Chief Internal Audit, as well as their Finance leadership team

Manage complex calendars, ensuring alignment with priorities and optimizing time allocation

Act as a central coordination point across the Finance leadership team to ensure alignment and execution of key priorities

Coordinate internal and external meetings, including logistics, materials, and follow-ups

Manage email correspondence, including prioritization and drafting responses

Arrange domestic and international travel, including itineraries if applicable

Support the preparation of Board and Board Committee materials, ensuring accuracy, quality, and timeliness

Support the issuance of Audit reports

Assist in the development and refinement of executive-level presentations (e.g., strategic reviews, performance updates)

Contribute to governance processes tied to the delivery of the business plan by coordinating activities and deliverables for the Operating Committee

Coordinate Semi – Annual Audit Plan update meetings and document preparation

Help maintain the operating cadence of the Finance function (monthly reviews, quarterly business reviews, planning cycles)

Support the onboarding process of new staff

Performance Enablement and Office Coordination – 50%

Prepare organizational charts and map processes within the function

Plan and coordinate townhalls, learning & development days for the Financial Planning and Internal Audit teams

Process invoices and ensure payments are completed within deadlines

Act as general office administrator in purchasing office supplies, maintaining organized stock rooms and acting as a SharePoint Administrator

Maintain and update email distribution lists

Help foster strong engagement within the Finance function through well-executed events and communications

Ensure support for ad-hoc projects in Financial Planning and Internal Audit

Working Conditions

The role has standard working conditions with a regular workweek from Monday to Friday. The incumbent is required to move and organize office supplies approximately 10% of the time. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure and manage stress.

Requirements

Experience

Administrative and Office Management

Minimum 7 years of administrative or office management experience

Education/Certification/Designation

College Degree

Competencies

High level of discretion and judgement around sensitive and confidential information

Proven experience supporting senior executives in a fast-paced, complex environment

Exceptional organizational skills with strong attention to detail

High level of agility and ability to manage competing priorities with composure

Strong judgment, discretion, and professionalism

Collaborates with key stakeholders to enable higher productivity

Inspires others with impactful communications and adapts to the audience

Excellent written and verbal communication skills

Ability to synthesize information and contribute to high-quality presentations

Proactive mindset with a strong sense of ownership and accountability

Technical Skills/Knowledge

General Computer skills

Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams)

Systems, Applications and Products (SAP)

SharePoint

About CN

CN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN's network connects Canada's Eastern and Western coasts with the U.S. South through a 20,000-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship.

At CN, we are dedicated to building North America's safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don't apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don't meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at [email protected].

As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law.

Please monitor your email on a regular basis as communication to applicants is done via email.

Apply Now

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