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Position Summary:
Reporting to the Associate Director – Academic Programs, the incumbent provides project management and expert support to all Engineering programs regarding course and Program revisions, accreditation and quality improvement activities. The role supports the Faculty of Engineering in ensuring that its programs meet or exceed established accreditation standards, in accordance with appropriate accreditation policies, criteria, and procedures and meet all criteria for course and program revisions.
The Academic Programs and Accreditation Officer oversee all submissions to the Subcommittee on courses and Teaching Programs (SCTP), Council of Graduate and Postdoctoral Studies (CGPS), Academic Policy Committee (APC) - Teaching and Academic Planning (TAP), and accreditation bodies. They play a key role in supporting continuous educational quality improvement initiatives and contributes expertise in accreditation, cyclical program reviews, course and program revisions, program evaluation, curriculum design, and learner assessment. The role may also support other related initiatives, as assigned by the supervisor.
Primary Responsibilities:
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Provides high level guidance and administrative support to all Undergraduate Engineering programs regarding Course & Program revisions, Course Catalogue publication, accreditation and quality improvement activities.
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Acts as an expert, liaison and advisor to departmental academic and accreditation committees on requirements and priorities.
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Stays informed of SCTP, APC/TAP, and Ministère de l’Éducation et de l'Enseignement supérieur (MEES) requirements regarding course and program proposals and works with departments to ensure that proper submission of documents. Reviews proposals prior to their submissions to Academic Committee.
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Oversees the organization of the accreditation process and streamlines it. This includes planning for and overseeing accreditation visits, as well as annual accreditation-related activities based on accreditation cycle and requirements, and guiding units through the application process and site visits, as per Accreditation bodies’ policies.
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Manages the collection and analysis of data for continuous educational quality improvement through consultations, documentation, and reporting.
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Stays abreast of accreditation bodies’ requirements and works with departments to ensure that they are enforced. Reviews accreditation dossiers prior to their submission to ensure the quality of the documents.
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Ensures accreditation procedures are well documented and updated.
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Manages the acquisition, review and submission of academic programs and accreditation reports to appropriate units in the University and to the accrediting bodies.
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Manages actions required to address the mandatory areas for improvement generated from program accreditation reviews.
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Produces quarterly reports on accreditation and quality improvement activities.
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Participates in the Academic and Accreditation committees.
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Manages the Faculty-wide course administration including hiring Teaching Assistants, Invigilators, Course lecturers; as well as other hiring in the unit including Research Assistants/Associates.
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Supervising administrative and support staff.
Other Qualifying Skills and/or Abilities:
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Knowledge of undergraduate Engineering education policies
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Demonstrated proficiency in providing guidance to administrative and academic staff
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Experience with the Course Catalogue
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Familiarity with academic programs, as well as course and program revision process
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Demonstrated proficiency in streamlining administrative processes
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Previous experience in accreditation; experience in quality assurance considered an asset
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Project management experience an asset
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Proven ability to work autonomously and meet deadlines
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High level of tact, diplomacy, and professionalism, with the ability to interact effectively with a wide range of stakeholders and establish productive working relationships
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Excellent attention to detail, with demonstrated accuracy and ability to maintain confidentiality
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Strong communication skills, with the ability to convey complex information clearly and concisely
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Ability to build strong working relationships and adapt messages and approaches to diverse clients
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Demonstrated organizational, planning, interpersonal, communication (verbal and written), listening, decision making, and presentation skills
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Strong analytical, interpretive, research, and problem-solving skills, including the ability to process and synthesize large volumes of data and information
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Advanced proficiency in the Microsoft Office suite, including the preparation of written reports, graphs, and charts
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Excellent verbal and written communication skills in English; proficiency in French (spoken and read)
As one of Montreal's Top Employers, here is what we offer:
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Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
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Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
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Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
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Competitive vacation policy
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Two (2) personal days
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Two (2) floating holidays
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Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
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Paid time off over the December holiday period
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Tuition waiver for regular employees and their dependents
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Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Bachelor's Degree 3 Years Related Experience /
(MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00
Job Profile:
MPEX-ADM2A - General Administration - Professional 2
33.75 (Full time)
Academic Associate
Position End Date (If applicable):
2027-04-30
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
