quebec province school secretary Jobs – 12 Openings This Week

S-25-164 | School Secretary
Eastern Townships School Board —Cowansville, QC
- $26.15–$31.06 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Programme Assistant
United Nations Development Programme (UNDP) —Montréal, QC
- $53,996 a year
- Full-time
- Spanish
- English
- Microsoft Office
9d
D'Arcy McGee/Symmes - School or Centre Secretary, Temporary / Secrétaire d'école ou de centre, temporaire - 35 hours/heures
Western Quebec School Board —Gatineau, QC
- $26.15–$31.06 an hour
- 8 hour shift
- High school diploma or GED
- First Aid Certification
21h
administrative secretary
OMEGA driving school —Saint-Laurent, QC
- $18–$25 an hour
- Weekends as needed
- Bilingual
- Flexible schedule
14d
School/Centre Secretary -Replacement Bank 2025-26
New Frontiers School Board —Châteauguay, QC
- $25.51–$30.30 an hour
- Full-time
- Word processing
- High school diploma or GED
- First Aid Certification
Quick apply
School Secretary - Secrétaire d'école
Commission Scolaire Central Quebec / Central Quebec School Board —Chibougamau, QC
- Part-time
Quick apply
5d
Administrative Assistant / Assistant(e) administrative
Indero —Montréal, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
Administrative Assistant
United Nations Development Programme (UNDP) —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Spanish
- Microsoft Excel
1d
SECRETARY- MULTIPLE POSTINGS
Commission scolaire Riverside - Riverside School Board —Longueuil, QC
- $889.70–$967.75 a week
- Full-time
- Bilingual
- English
- High school diploma or GED
Quick apply
1d
Administrateur de bureau / Secrétaire - Office Administrator / Receptionis
Omega driving school —Saint-Laurent, QC
- $19–$25 an hour
- Part-time
- Bilingual
- Sales
- Customer service
- Flexible schedule
Quick apply
Secrétaire en clinique esthétique
Clinique Médicale Crowley —Verdun, QC
- From $19 an hour
- Part-time
- Bilingual
- Customer service
- English
Quick apply
9d
Intern, Administrative Assistant / Stagiaire, adjoint administratif
Indero —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply

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S-25-164 | School Secretary

Eastern Townships School Board
Cowansville, QC

Quick apply

Job details

Full-time
8 days ago

Skills

Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
DEP
Filing
English
Microsoft Office
High school diploma or GED
First Aid Certification

Full job description

Details of the position

Job title:

School and Centre Secretary

School / Centre / Department :

Heroes' Memorial Elementary School

Location :

Cowansville, Quebec

Workload & schedule :

35 hours per week

Monday to Friday (7:45-15:45)

Status:

Regular

Effective Date :

Wednesday July 1st, 2026

Salary :

$ 26.15 - $ 31.06 per hour

Supervisor :

Centre director

Nature of the work

In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training centre secretaries.

Description of tasks

Plans and organizes secretarial work so that the school or centre complies with the various administrative obligations associated with the school board, the ministries and various organizations and meets the deadlines of the operations and the various school or centre activities
Carries out the follow-up and the appropriate reminders;
Takes note of the administrative procedures related to his or her tasks so that he or she may comply thereto and, if necessary, inform the persons concerned about them.
Responds to requests and complaints and tries to resolve problems within his or her competence
In the absence of the administration and as instructed, the employee provides information on the decisions and directives normally applicable to the problems reported to him or her.
Compiles the necessary information for the preparation of the budget, participates in preparing it, monitors it and prepares reports on the budget balances
Keeps the accounting books of the school or centre and of extracurricular activities, pays invoices and other accounts and makes bank deposits; signs cheques jointly, reconciles accounts, keeps a petty cash and collects funds raised during fundraising events.
Compiles requests for material from school or centre staff, carries out the necessary calculations, verifies budget allocations and prices with suppliers; purchases goods or fills out purchase orders as well as receives and distributes goods according to the policy in effect
Keeps a school supply store. He or she draws up the physical inventory of the school’s or centre’s immovables and of library books. As regards the repair of material and equipment, he or she requests the appropriate services and ensures that the necessary repairs are made.
Prepares the list of persons available for teacher substitution and, as requested, ensures that absent employees are replaced
Keeps registers and files concerning, among others, student registration and placement, staff and student absences, temporary staff payroll, school exams, report cards, declaration of student enrolment and student transportation; verifies the necessary data, enters it, produces and forwards reports; fills out forms.
Responds to students’ needs: conveys, in unusual circumstances, specific and pertinent messages to students, parents and school or centre staff and, if necessary, reminds those concerned; according to the policy in effect and within his or her competence, the employee takes the appropriate measures in emergency situations; may be required to supervise students in exceptional circumstances and for short periods; if necessary; administers first aid; completes the reports required.
Responds to information requests on the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, reminds those concerned;
Forwards the pertinent documentation
Handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, the employee prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated problems and issues before forwarding them to the person concerned
Organizes meetings, convenes participants and prepares the necessary files; he or she prepares, as instructed, a draft agenda of the subjects compiled and, if necessary, attends meetings and prepares a draft of the minutes or reports.
Drafts memorandums or bulletins from brief notes; takes part in setting up a filing system; archives school or centre documents according to the policy in effect
May be required to train new school or centre secretaries and to coordinate the work of support staff.
If need be, he or she performs any other related duty.

Desired profile

Schooling and experience

Meet one of the following profiles:

Hold a Diploma of Vocational Studies in Secretarial Studies

Hold a Secondary School Diploma and have 4 years or pertinent experience

Hold a diploma or attestation of studies recognized as equivalent by the competent authority and have 4 years of pertinent experience

Other requirements

Fluent in French and English, oral and written
Knowledge of the the MS Office suite (Word, Excel, Outlook)
Hold a certificate dated no more than three (3) years attesting to the successful completion of
- a standard first aid course of a minimum eight (8)-hour duration
- a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in subparagraph 1.

The evaluation process for this position could include administrative tests.

Quick apply

Refine Your Search

school secretary jobs in quebec province

S-25-164 | School Secretary

Programme Assistant

D'Arcy McGee/Symmes - School or Centre Secretary, Temporary / Secrétaire d'école ou de centre, temporaire - 35 hours/heures

administrative secretary

School/Centre Secretary -Replacement Bank 2025-26

School Secretary - Secrétaire d'école

Administrative Assistant / Assistant(e) administrative

Administrative Assistant

SECRETARY- MULTIPLE POSTINGS

Administrateur de bureau / Secrétaire - Office Administrator / Receptionis

Secrétaire en clinique esthétique

Intern, Administrative Assistant / Stagiaire, adjoint administratif

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