The Human Resources and Payroll (HR) Coordinator provides managers and employees assigned to him/her at the local level with the necessary, day-to-day support and guidance pertaining to HR management in the areas of recruitment, labour relations, and HR related projects.
FUNCTION & DUTIES:
Under the supervision of the Director of HR and in collaboration with the Assistant Director of HR, the Coordinator has the following responsibilities:
Recruitment
Collaborate with centre directors to determine staffing needs, and update job postings, questionnaires, and other tools designed for local recruitment in collaboration with Montreal-based administration technicians;
Coordinate the recruitment process, including advertising employment opportunities, selecting candidates, and overseeing onboarding at KI, until the end of the probationary period;
Regularly provide the Talent Acquisition team with data and information concerning plans and activities designed for local recruitment, for monitoring and reporting purposes;
Provide opinions, data, and information at the local and regional levels concerning recruitment trends and practices;
Handle criminal background checks for employees, volunteers, and contractors;
Make recommendations regarding the recruitment process to the supervisor and the Assistant Director.
Labour Relations
Provide employees with support with regard to their working conditions (collective agreements, directives, retirement, group insurance), in particular through training and individual meetings;
Acknowledge, analyze and forward requests or questions to the Labour Relations team in Montreal;
Forward any feedback or comments to managers, as required;
Participate in the disciplinary investigations, surveys relating to the work climate, and recording of grievances, as required;
Participate in meetings and Labour Relations committees, as required;
Ensure the implementation of health and safety rules and guidelines, and contribute to improving practices.
Payroll
Provide managers and employees with the necessary information, guidance, and support concerning payroll-related matters, including the recovery of overpayments made to active employees.
Ensure timely and accurate implementation of payroll-related measures and attendance management procedures, including, but not limited to, commencement forms, absence reports, and timesheet reports;
Report any problems, discrepancies, or claims conveyed by employees;
Contribute to the collection and management of Payroll files, data, and information.
Other
Contribute to HR projects and initiatives;
Execute any other tasks required by the immediate supervisor.
QUALIFICATIONS:
Undergraduate degree in a relevant field attesting to a minimum of three (3) years of study, or hold a management position or senior management position;
Five (5) years of relevant experience.
The School Board may, at its discretion, waive any or all of the aforementioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
REQUIREMENTS:
Fluency in Inuktitut and one of the other two official languages of KI (English, French);
Knowledge of Inuit culture;
Experience in recruitment;
Experience in a school board;
Experience in a unionized workplace (an asset);
Excellent organizational and management skills;
Ability to work independently;
Be willing to travel frequently to the different communities of Nunavik.
CLASSIFICATION / SALARY / BENEFITS:
Class 00-08 as per the working conditions of managers at KI: from $104,152 to $138,867 annually depending on qualifications and experience.
*ACCOMMODATION IS NOT PROVIDED BY KI.*
(Inuit beneficiaries are entitled to a housing allowance.)
