Project Coordinator
Mississauga, ON | Montreal, QC
Join Us to Grow, Connect, and Make an Impact.
At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.
As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.
As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.
Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.
Join us and help shape the future of commercial real estate.
The Opportunity:
The Project Coordinator reports directly to the Principal, Project Management & Construction with duties also aligned to the Director, Project Management & Construction and will be responsible for administrative functions as detailed below for all asset classes.
What You Will Do:
Overall responsibility for the administration of capital and construction projects undertaken by the Project Management & Construction team throughout the portfolio.
- Provide support to the Project Management & Construction Team for all aspects of day-to-day activities for assigned projects across all asset classes nationally.
- Assist in preparation and distribution of reports and correspondence to clients/ tenants/ contractors.
- Liaise with contractors/consultants and accounting regarding invoicing and other matters as directed.
- Process invoices including matching to purchase orders and contracts, coding invoices to comply with budget schedules, ensuring appropriate backup and compiling and verifying cost control forms.
- Coordinate the preparation of contracts, receiving of tenders and tender analysis.
- Coordination of the annual capital programs, and organizing monthly capital review meetings
- Coordinate the preparation of Project Close-Out Documentation and maintenance of project files.
- Assist in maintaining and updating the Capital Projects Filling System and Capital Tracker Data Base.
- Other duties as assigned by the Principal, Project Management & Construction and/or Director, Project Management & Construction from time to time.
- Work closely with the Property Management Groups and Technical Services Management Team on Capital Projects
- Overseeing and maintaining all documentation available in the Construction Portal
- Provide ongoing support/training to the Property Managers for the project management and tendering system, Yardi CM
- Provide ongoing support/training to the Property Management team on Capital Tracker Data Base, Cost Control policies.
- Process project payment when required.
- Other duties include/requires for the annual Capital project financial reporting and tracking for all the commercial buildings nationally .
- Provide monthly project reports including cost reporting.
- Make recommendations for the continuous improvement of policies and procedures.
- Embrace and pro-actively support BGO’s culture of environmental sustainability, and corporate and social responsibility.
- Other duties as required and assigned from time to time
Who You Are:
- Must be bilingual in English and French.
- Experience – 3 – 5 years’ experience in an operations and property management administrative roll. Additional experience in purchasing, procurement and contract management would be an asset.
- Proficiency in Yardi Construction Manager would be an asset.
- Education – High school diploma supplemented with any of the following courses: post-secondary administrative, purchasing and procurement, Project Management Institute (PMI), and Building Owners and Managers Institute (BOMI).
- Relationship Skills – Ability to communicate effectively and professionally, both oral and written with contractors, tenants, members of the public and team members. Develop and maintain cooperative working relationships. Mature and self-motivated team member with good conflict resolution skills. Commitment to personal growth and integrity aligned with BGO objectives.
- Organizational Skills/Time Management – Ability to work to deadlines with minimal supervision and strategic direction. Results and detail oriented, and accurate. Able to adapt to new ideas and constant change. Ability to work under pressure and achieve quality results. Ability to handle multiple tasks and competing priorities.
- Computer Skills – Intermediate to advanced skills in MS Word, Excel and Outlook
- Police Clearance – A criminal verification check is required for employment.
The Expected Base Pay Range: $65,000 - $75,000 per year. The Base Pay range is for the primary location for which the job is posted. BGO values the contribution of our employees and our compensation structure may vary based on the geographical location of successful candidates, as well as their experience, skills or qualifications. In addition to base pay, eligible BGO employees participate in various incentive compensation plans, based on individual and business performance as well as a broad range of competitive benefits.
At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.
BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at [email protected] (mailto:[email protected]) and include: Job posting #, your name and your preferred method of contact.
We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.
BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership. BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services. BGO is a part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bgoproperties.com (http://www.b%09goproperties.com/)
