Quinte West, On Administrative assistant Jobs – 12 Openings This Week

Administrative Assistant
Defence Construction Canada —Trenton, ON
- $51,566–$67,035 a year
- ERP systems
- English
- Microsoft Office
7d
Office Administrator/Receptionist
Maple Leaf Tours —Belleville, ON
- $21–$24 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
21h
Medical Administrative Assistant - Mental Health Clinic
Quinte Health —Belleville, ON
- $30.24–$35.58 an hour
- Microsoft Office
- Administrative experience
- Computer skills
13d
Bookkeeper/Office Administrator
Pan Properties Limited —Belleville, ON
- From $50,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Life insurance
Quick apply
9d
Northumberland- Office Administrator
Miller Waste System —Cramahe, ON
- $50,000 a year
- Immediate opening
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
14d
Administrative Assistant/Receptionist
Kerr Chiropractic Clinic —Belleville, ON
- $19–$22 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
4d
Executive Assistant
COED —Belleville, ON
- From $24 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Administrative Assistant
Kenhte:ke Midwives —Deseronto, ON
- $62,000 a year
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
Quick apply
2d
Supply Office Administrator
Algonquin and Lakeshore Catholic District School Board —Greater Napanee, ON
- $26.05–$28.06 an hour
- On call
- English
- Microsoft Office
- Administrative experience

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Administrative Assistant
Defence Construction Canada —Trenton, ON
We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members…
$51,566–$67,035 a year
7d
Records Clerk
Ministry of the Solicitor General —Greater Napanee, ON
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Analytical and Problem-Solving Skills:
$28.14–$32.82 an hour
2d

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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
Quick apply
Business office administrator
Durham Kia —Oshawa, ON
This role is central to our dealership's operations, ensuring vehicle sales are processed accurately, efficiently, and in full compliance with lender and…
$55,000–$65,000 a year
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1d

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Administrative Assistant

Defence Construction Canada
Trenton, ON

Apply Now

Job details

7 days ago

Skills

Computer operation
Operating systems
ERP systems
English
Microsoft Office
Databases
Administrative experience
Accounting
College diploma
Business
Accounting

Full job description

Who Can Apply?:

Internal (DCC Employees) and External (General Public)

Salary Range:

$51,566 - $67,035

Employment status:

Continuing

Flexible work option:

Hybrid (3 days/week)

Term Length:

Security Level:

Secret

Language Requirement:

English Essential

Closing Date:

06/08/2026

Country:

Canada

The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Provide daily administrative and operational support to employees at all levels of the business unit
Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Track budgets for service level agreements and training and development
Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
Prepare year-end financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings
Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
Perform receptionist duties and act as backup for other administrative employees, as required
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with three years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC. Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

criminal record checks

reference checks

previous employment

open source checks

credit/financial status

DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.

Be part of a diverse and inclusive workplace!

Roles at DCC will require security at various levels including Reliability, Secret, Top Secret and for Canadian Eyes Only (proof of Citizenship required). While we welcome applications to our roles who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information, selection will depend on the specific role’s requirements.

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community.

DCC’s goal is to provide barrier-free access to employment opportunities and workspaces for employees and candidates. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms or other accommodations), please let us know and we will work with you to meet your needs. Should you require accommodation, please email [email protected].

Apply Now

Refine Your Search

administrative assistant jobs in quinte west, on

Administrative Assistant

Office Administrator/Receptionist

Medical Administrative Assistant - Mental Health Clinic

Bookkeeper/Office Administrator

Northumberland- Office Administrator

Administrative Assistant/Receptionist

Executive Assistant

Administrative Assistant

Supply Office Administrator

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