Company Overview
Visual-Eyes is a leading practice management software provider for the eye care industry in Canada. With over 30 years in business, we are dedicated to streamlining business processes for our clients and acting as partners in their journey to success. We are seeking an Administrative Assistant to join our Red Deer team.
What We Offer
- Full health benefits
- Group RRSPs
- Monthly fun staff events
- A relaxed corporate atmosphere (jeans are acceptable)
- The chance to work with a group of driven and talented individuals
- An exceptional opportunity to gain diverse experience across multiple companies under common ownership and to be involved in many aspects of small business operations
Job Overview
Reporting to the Lead Office Administrator, the Administrative Assistant will provide support to an office of approximately 40 employees, including an existing administrative team of six. This role supports Visual-Eyes and other companies under common ownership.
Key Responsibility Areas
- Implement and maintain client contracts.
- Create and schedule social media posts for company accounts.
- Assist with composing and/or editing written content such as newsletters, email notifications, and product release notes.
- Assist with rental property administration, including tenant communication, documentation, and coordination of maintenance as needed.
- Conduct research to support company projects and facilitate small project implementations.
- Match receipts to credit card statements.
- Answer and direct calls on multi-business phone lines in a professional manner.
- Update and maintain select sections of our company websites.
- Provide remote administrative vacation coverage for our trucking logistics company, including building loads into our app and document control.
- Additional duties as required.
Qualifications and Requirements
- Ability to thrive in a fast-paced, multi-company office environment.
- Exceptional attention to detail.
- Flexibility to adapt quickly to changing priorities.
- Excellent customer service and phone skills.
- High typing accuracy.
- Experience with Canva, Asana, Zoho, and Wordpress is an asset, but not required.
- Class 5 driver's license and access to a personal vehicle.
- Positive attitude and strong work ethic. Training can be provided for other skills.
To learn more about us, please visit: www.visual-eyes.ca
Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch (in-office role)
Please apply to this posting with a cover letter and resume.
We thank all candidates for their interest. However, only those considered for an interview will be contacted.
Please note: We maintain a scent free office.
Job Types: Full-time, Permanent
Pay: $20.05-$23.02 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Ability to commute/relocate:
- Red Deer, AB T4P 1A3: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- Driver's License (required)
Work Location: In person
