Office Administrator (Maternity Leave Coverage)
Full-Time Position
Start Date: August 1–30, 2026
This position is being filled in advance of an upcoming maternity leave to allow for several months of training before the leave begins in December 2026. The maternity leave coverage is expected to be approximately 12–18 months, with the potential for continued employment based on company needs and employee performance.
About Us
We are a family-owned and operated business that has proudly served our customers since 2013. Our company works closely alongside our family group of companies, offering employees the opportunity for cross-training and diverse experience across multiple business operations.
At CTT, we specialize in heavy trailer equipment rentals, sales, maintenance services, and financing. We also provide transportation services for Can-Am Auto Inc. (2015), one of our family companies, moving vehicles throughout Canada and into the United States.
About the Role
We are seeking a motivated, organized, detail-oriented, and dependable Office Administrator to join our team. Due to the diverse nature of our operations, we provide a thorough training period to ensure the successful candidate is fully prepared before independently covering the maternity leave.
This is not a traditional office role. The successful candidate will work across multiple departments and companies, supporting payroll tracking, invoicing, customer communication, transportation administration, vehicle processing, compliance documentation, and general office operations.
We are looking for someone who thrives in a fast-paced environment, enjoys learning new tasks, can adapt to changing priorities, and is comfortable switching between multiple responsibilities throughout the day. No two days are the same. Strong organizational skills, attention to detail, and the ability to prioritize competing demands are essential.
The successful candidate must be comfortable working independently, taking initiative, and adapting to changing business needs as they arise.
Position Details
Status: Full-Time
Schedule
Monday to Thursday
- 8:00 AM – 5:00 PM
- Lunch not paid: 12:00 PM – 1:00 PM
Friday
- 8:00 AM – 4:30 PM
- Lunch not paid: 12:00 PM – 12:30 PM
Wage
$21.00 – $25.00 per hour, depending on experience
Benefits
- Health Spending Account through Benefits My Way: $2,000 per year (prorated for 2026)
- Two (2) weeks vacation during Years 1 and 2
- Vacation pay of 4% paid on each cheque or banked upon request
- Wage review after successful completion of a 3-month performance review
- Discretionary year-end bonus based on:
- Employee performance
- Company performance
- Length of employment
Time-Off Expectations
- Medical and personal appointments require a minimum of one (1) week's notice whenever possible
- Single-day requests off require a minimum of one (1) day's notice
- Vacations longer than three (3) days require a minimum of one (1) month's notice
- Sick days are not paid
Position ResponsibilitiesCTT Responsibilities
- Prepare payroll hours for mechanics and drivers
- Track internal and external mechanical work orders and reconcile with mechanic hours
- Prepare transportation invoices for Can-Am Auto using Sage 50
- Contact customers regarding mechanical work order quotes
- Prepare customer quotes and invoices for work orders and parts using Sage 50
- Complete and maintain CVIP paperwork, ensuring customer signatures are obtained
- Conduct quarterly truck book audits and coordinate permit requirements throughout Canada and the USA
- Process customer payments
- General filing and administrative support
Can-Am Auto Responsibilities
- Data entry and vehicle tracking using Excel
- Review vehicle history reports, registrations, liens, recalls, and ensure proper documentation
- Track and confirm Openlane (ADESA) purchases and transactions
- Register vehicle units
- Assist with U.S. title processing
- Enter and track units available for pickup
- Complete out-of-province paperwork requests
- Track and monitor aged inventory units
- General filing and administrative support
Qualifications
- Ability to thrive in a fast-paced environment with frequent interruptions and changing priorities
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple tasks and competing deadlines
- Ability to prioritize work and remain productive during busy periods
- Professional communication and customer service skills
- Ability to work independently and take initiative
- Positive attitude and willingness to assist wherever needed
- Proficiency in Microsoft Excel and Microsoft Office
- Experience with Sage 50 is considered an asset
- Previous office or administrative experience preferred
- Experience in transportation, automotive, mechanical, or related industries is an asset
Application Requirements
Please provide:
- Resume
- References
- Criminal Record Check
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: $21.00-$25.00 per hour
Benefits:
Work Location: In person
