Rosenort, Mb Office administrative assistant Jobs – 20 Openings This Week

Office Administrator / Safety Coordinator
Sheppard Steel Structures —Winnipeg, MB
- $25–$40 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
6d
Administrative Assistant (Records)
University of Manitoba Faculty Association —Winnipeg, MB
- $45,000–$60,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- No university degree
- Disability insurance
- Dental care
Quick apply
10h
Medical Office Assistant
South Pembina Walk In Clinic —Winnipeg, MB
- From $17 an hour
- Weekends as needed
- Customer service
- Medical office experience
- Administrative experience
Quick apply
11d
Insurance Administrative Assistant
IA Private Wealth —Winnipeg, MB
- From $50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Administrative Assistant
Meridian Manufacturing Inc. —Winkler, MB
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
Administrative Assistant, Registration Services and Reception
College of Registered Nurses of Manitoba (CRNM) —Winnipeg, MB
- From $49,198.50 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
- Paid time off
- Employee assistance program
Quick apply
6h
Branch Office Administrator
Edward Jones —Winnipeg, MB
- Full-time
- Microsoft Office
- Computer skills
- Profit sharing
- Designated paid holidays
11d
Service Writer / Administrative Assistant
Quality Mobile Truck & Trailer Repair —Howden, MB
- $18–$30 an hour
- Full-time
- Customer service
- English
- Computer skills
- Store discount
- Disability insurance
Quick apply
Legal Administrative Assistant
Ammeter Law —Winnipeg, MB
- $31.50 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
13d
Office Administrator (Bilingual)
Manitoba Agricultural Services Corporation —Headingley, MB
- $48,682–$57,231 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
11d
Executive Office Administrator
NFI Group Inc. —Winnipeg, MB
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Designated paid holidays
Quick apply
13h
Office Administrator
The Christmas Light Guys —Grande Pointe, MB
- From $20 an hour
- Full-time
- Sales
- Customer service
- High school diploma or GED
Quick apply
13h
Office Administrator (Full-Time Term with Potential for Permanent Employment)
Collective Event Rentals —Oak Bluff, MB
- $20–$25 an hour
- Temporary
- Inventory management
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
13d
Medical Office Assistant
WELL Health Technologies Corp —Winnipeg, MB
- $18 an hour
- Weekends as needed
- Customer service
- High school diploma or GED
- EMR systems
Quick apply
Administrative Assistant
Musiark School of Music —Winnipeg, MB
- $16.46–$19.00 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply

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Office Administrator / Safety Coordinator

Sheppard Steel Structures
Winnipeg, MB

Quick apply

Job details

Permanent | Part-time
6 days ago

Benefits

Casual dress
Extended health care
Dental care
Paid time off
Vision care
Flexible schedule
Life insurance
On-site parking

Skills

Microsoft Word
Google Docs
Microsoft Excel
Microsoft Outlook
Construction management software
Microsoft Office
Administrative experience
Organizational skills
Construction experience
Communication skills

Full job description

Office Administrator / Safety Coordinator

Company: Sheppard Steel Structures

Location: Winnipeg, MB. Company operations is Calgary AB and consideration could be given for employee working in Calgary AB.

Job Type: Full-Time, Permanent, min 30 hours per week up to 44 hours, Flexible hours (In-Person, hybrid, remote)

Pay Range: $25.00 – $40.00 per hour (Based on experience)

About Us

At Sheppard Steel Structures, we erect high-quality steel structures for commercial and industrial use. We pride ourselves on precision, reliability, and maintaining a culture where operational efficiency and safety go hand in hand.

We are seeking a dedicated, versatile Office Administrator / Safety Coordinator to join our team. This dual-role is integral to the operations of our company—split between managing vital day-to-day office operations and actively administering our health and safety program.

Position Overview

This role requires a proactive professional who thrives in a fast-paced environment and can seamlessly transition between administrative workflows and site safety administration and coordination. You will oversee front-office logistics, manage onboarding paperwork, interface with accounting, and act as a primary driver for our safety compliance, including the active maintenance of our COR certification and Corfix platform.

Key Responsibilities1. Office Administration & Operations (Primary Focus)

Onboarding & HR Support: Prepare all new hire onboarding paperwork, maintain and update digital and physical employee files, and ensure every worker receives a comprehensive initial orientation.
Project & Estimating Support: Assist management with preparing and submitting project estimates. Maintain and update the approved Sub-contractor database.
Billing & Accounting Liaison: Ensure project and operational billing data is gathered, verified, and submitted to the accounting department in a timely, accurate manner.
Facilities Logistics: Coordinate equipment upkeep by scheduling and maintaining timelines for necessary maintenance, including warranty management, and insurance lists.
General Administration: Manage incoming and outgoing communications, organize company records, and support directors with day-to-day documentation.

2. Health & Safety Coordination

Program Administration: Develop, organize, manage, and administer the Health and Safety Program in close collaboration with the Health and Safety Committee.
COR Certification & Audits: Coordinate all requirements to maintain COR certification. Lead and complete internal annual COR audits.
Digital Safety Management: Actively monitor, maintain, and utilize the Corfix platform appropriately for all safety tracking, compliance, and reporting.
Training & Development: Identify employee safety training requirements, coordinate/assist with safety seminars, and ensure compliance with Workplace Safety and Health regulations.
Incident Investigation & Reporting: Assist Project Supervisors in investigating workplace incidents or near-misses. Prepare detailed incident reports and summaries, and ensure all regulatory forms are submitted.
Hazard Assessment & Mitigation: Create detailed safe work plans that identify and sequence activities. Prepare written descriptions of hazards and corrective actions, and address unsafe activities or operations.
Equipment & Fleet Oversight: Maintain the Safety equipment records and keep an inventory of purchased health and safety equipment. Review vehicle/equipment inspection logs, maintaining a master deficiency list and tracking corrective actions.
Compliance Support: Maintain up-to-date knowledge of safety literature, legislation, and codes of practice. Post updates, bulletins, and rules, and provide support regarding Workers’ Compensation Board (WCB) regulations and policies.
Health Plan Administration and Management: Onboard and off board employees in the Health Plan.

Qualifications & Skills

Experience: Proven administrative and safety coordination experience, familiarity with construction, manufacturing, or industrial environment preferred.
Organization & Detail: Excellent organizational skills with a proven ability to manage multiple priorities, handle confidential files, and maintain accurate project data.
Software Proficiency: Proficient with Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets), and construction management software like SiteDocs or Corfix.
Safety Credentials: Familiarity with the COR Safety program. Having completed COR courses and experience with COR implementation and compliance is a major asset.
Regulatory Knowledge: Working knowledge of Workplace Safety and Health regulations and standard construction safety codes in Alberta, BC, Sask, and Manitoba.
Communication: Excellent verbal and written communication skills; confident coordination of calendars and schedules, organizing documents in paper and electronic form, and coordinating with Directors, Supervisors, Employees, Accounting, and Customers.

Benefits & Perks

Competitive hourly wage ($25.00–$40.00/hr)
Health and Dental Care
Vision Care and Life Insurance
Paid Time Off
Casual dress code

To Apply

Please submit your resume and a brief cover letter detailing your experience with construction office administration and COR/safety compliance to [email protected] with the subject line "Application: Office Admin / Safety Coordinator."

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Pay: $25.00-$40.00 per hour

Benefits:

Dental care
Flexible schedule
On-site parking

Work Location: Hybrid remote in Winnipeg, MB R2M 3N2

Quick apply

Refine Your Search

office administrative assistant jobs in rosenort, mb

Office Administrator / Safety Coordinator

Administrative Assistant (Records)

Medical Office Assistant

Insurance Administrative Assistant

Administrative Assistant

Administrative Assistant, Registration Services and Reception

Branch Office Administrator

Service Writer / Administrative Assistant

Legal Administrative Assistant

Office Administrator (Bilingual)

Executive Office Administrator

Office Administrator

Office Administrator (Full-Time Term with Potential for Permanent Employment)

Medical Office Assistant

Administrative Assistant

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