Division Ten Specialties Ltd. is a leading Division 10 subcontractor (supply and installation) and trusted source of architectural specialties across the Maritimes. We provide a wide range of products including washroom accessories, partitions, operable walls, marker boards, lockers, and wall protection, supporting projects across schools, healthcare facilities, arenas, commercial buildings, and more.
At our core, we are a growth-focused, process-driven company. We are not just building projects — we are building people.
We believe that strong, accountable individuals create strong operations. Our approach is simple:
- Invest in the development of our team
- Provide real exposure across all phases of the business
- Create clear paths for progression based on performance and initiative
We are committed to delivering high-quality products and solutions while continuously improving how we operate. Our team members are expected to take ownership, communicate proactively, and contribute to building better systems — not just follow them.
If you're someone who wants to grow, take on responsibility, and be part of a company that is actively evolving, Division Ten Specialties offers an environment where your development is directly tied to the company’s success.
Job Description:
We are seeking a highly organized and proactive Executive Assistant (EA) to the General Manager to support day-to-day operations, administrative coordination, and strategic priorities.
This role is critical to ensuring the General Manager’s time, communication, and workflow are structured efficiently. You will act as a central point of coordination across internal teams, vendors, and clients—helping drive accountability, follow-through, and operational consistency.
The ideal candidate is detail-oriented, highly professional, and able to manage multiple priorities with discretion and efficiency.
Key Responsibilities:
- Provide direct administrative support to the General Manager, including calendar management, meeting coordination, and communication follow-ups
- Track priorities, action items, and key deliverables to ensure accountability across the organization
- Draft, review, and manage professional correspondence, internal communications, and documentation
- Coordinate meetings, prepare agendas, and ensure clear outcomes and follow-through
- Assist in managing company initiatives, process improvements, and internal projects
- Support HR-related coordination (offer letters, onboarding, employee documentation)
- Assist with financial and operational reporting (AP tracking, project summaries, dashboards)
- Maintain organized records and documentation across key company functions
- Act as a liaison between leadership, staff, clients, and vendors
- Support general office operations and contribute to process standardization and improvement
Skills & Qualifications:
- Must be growth minded and goal oriented.
- 3+ years experience in an administrative, executive assistant, or coordination role (construction industry experience is an asset)
- Exceptional organizational and time management skills
- Strong written and verbal communication skills (professional and concise)
- Ability to manage multiple priorities and work independently in a fast-paced environment
- High level of discretion and professionalism when handling sensitive information
- Strong problem-solving mindset with attention to detail
- Proficient in Microsoft Office Suite (Outlook, Word, Excel); experience with project or accounting software is an asset
- Comfortable working in a structured, process-driven environment with evolving priorities
How to Apply:
Interested candidates are invited to submit their resume to [email protected]. Please include "Executive Assistant to GM – Your Name" in the subject line of your email.
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Dental care
- On-site parking
- RRSP match
Work Location: In person
