Job Summary
We are seeking a detail-oriented and proactive Legal Assistant with a minimum of 2 years of relevant experience and a Legal Assistant or Law Clerk diploma or certificate to join our dynamic legal team.
Reporting directly to the General Counsel, the Legal Assistant will provide administrative and coordination support to a group of commercial construction companies, assisting with legal documentation, record management, contract administration, and compliance tracking. The ideal candidate is highly organized, comfortable working within established processes, and committed to providing strong internal and external customer service.
Responsibilities
- Prepare, format, proofread, and organize legal documents including contracts, subcontracts, and NDA’s
- Assist with contract administration by tracking approvals, execution, renewals, and amendments
- Manage and maintain lawyers’ calendars, including scheduling meetings, deadlines, and appointments
- Coordinate internal and external meetings, ensuring meeting logistics are handled and materials are prepared
- Track key legal, regulatory, and contract-related dates and deadlines, issuing reminders as required
- Maintain and organize legal files, contracts, and departmental records in accordance with retention guidelines
- Ensure all legal documents are properly filed, labeled, and easily accessible in both electronic and physical filing systems
- Assist with opening, closing, and archiving files related to ongoing and completed legal matters
- Support the preparation and assembly of documentation for litigation, arbitration, or regulatory matters as directed
- Monitor deadlines related to filings, permits, licenses, and corporate records
Review standard agreements such as rental agreements, credit applications, and Non-Disclosure Agreements for completeness and accuracy
- Draft routine correspondence, summaries, and standardized forms using established templates
- Assist with maintaining and updating legal department processes, templates, and administrative procedures
- Maintain strict confidentiality of sensitive legal and business information at all times
Other duties as assigned
Technical Requirements
- Legal Assistant or Law Clerk diploma or certificate from a recognized institution, or equivalent administrative experience in a legal environment
- Minimum of 2 years of experience in a legal assistant or similar legal administrative support role, preferably in a corporate or construction setting
- General familiarity with contracts, corporate documentation, and compliance processes is considered an asset
- Experience in the construction or real estate industry would be considered an asset
- Exposure to construction contracts (e.g., CCDC documents) is an asset, with willingness to learn where needed
Experience organizing, tracking, and managing legal or contractual documentation
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Business Requirements
- Strong organizational, administrative, and time management skills
- High attention to detail with the ability to manage multiple tasks and competing priorities
Proficiency in Microsoft Office Suite and experience working with document management or filing systems
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Cultural Requirements
- Strong interpersonal skills and the ability to communicate professionally with stakeholders at all levels of the organization
As a member of the OSCO Construction Group, we offer a comprehensive compensation package including health and dental coverage, life insurance, RRSP and tax-free savings account options. Additionally, we offer educational bursaries to children of employees, health & wellness programming, celebratory events, and employee sport team sponsorships.
About OSCO
The origins of the OSCO Construction Group go back to 1955 when Ocean Steel & Construction Ltd. was founded in Saint John, New Brunswick. Since that time, the OSCO Construction Group has grown to encompass four main operating sectors: Steel, Concrete, Construction, and Corporate. Within these sectors lie an ever-expanding number of companies and divisions, serving a growing market area and employing over one thousand employees.
