Administrative and Program Assistant
Join Our Team
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About Us
The Copper Island Health and Wellness Centre (CIHWC) is a community-based, not-for-profit health and wellness hub operated by the South Shuswap Health Services Society (SSHSS) and governed by a volunteer Board of Directors.
Since 2013, SSHSS has worked to improve access to health, wellness, education, recreation, and social support services throughout the South Shuswap. Located in the Blind Bay Marketplace, the Centre provides space for allied health professionals, fitness and wellness programs, educational workshops, community events, and services that help residents maintain healthy, active, and connected lives.
Our mission is to make health and wellness opportunities accessible to all members of our community while supporting seniors and aging adults to remain active and independent in their homes and communities.
The Opportunity
We are seeking a highly organized, detail-oriented, and community-minded Administrative and Program Assistant to support the daily operations of the Copper Island Health and Wellness Centre.
This position is ideal for an experienced office administrator who enjoys working with people, managing multiple priorities, maintaining accurate records, and ensuring the smooth operation of a busy community facility.
Reporting to the Executive Director, the Administrative and Program Assistant is responsible for coordinating office administration, supporting programs and events, maintaining records and
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financial documentation, assisting with communications and marketing, and providing excellent service to clients, contractors, volunteers, and community partners.
This is an exciting opportunity to contribute to the health and wellbeing of the South Shuswap while working in a collaborative and supportive environment.
Key Responsibilities
Office Administration
The successful candidate will take primary responsibility for ensuring the efficient day-to-day operation of the Centre, including:
- Managing incoming telephone calls, emails, correspondence, and visitor inquiries in a professional and timely manner
- Maintaining office systems, filing systems, records, databases, and contact lists
- Coordinating room bookings, schedules, calendars, and facility use
- Preparing correspondence, reports, meeting materials, and presentations
- Maintaining membership, client, volunteer, contractor, and program records
- Tracking office expenses and maintaining financial records and supporting documentation
- Assisting with bookkeeping processes, invoice tracking, and budget monitoring
- Ordering office supplies and maintaining inventory levels
- Supporting the Executive Director and Board of Directors with administrative tasks as required
- Maintaining confidentiality and safeguarding organizational records
- Ensuring records are accurate, complete, and organized in both paper and electronic formats
- Supporting grant reporting and data collection requirements
- Other related administrative duties as assigned
Program Coordination
- Coordinate and administer community health, wellness, education, and recreation programs
- Schedule programs, workshops, service providers, instructors, and contractors
- Coordinate facility bookings and program logistics
- Assist with program budgets and monitor expenditures
- Maintain participant registration and attendance records
- Collect program statistics, participant feedback, and outcome data
- Prepare reports for funders, management, and the Board of Directors
- Ensure compliance with applicable policies, procedures, and program requirements
- Work collaboratively with volunteers, community partners, and service providers
- Assist with special events, community outreach activities, and promotional initiatives
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Communications and Community Engagement
- Update website content and event information
- Manage social media platforms and community communications
- Prepare newsletters, promotional materials, posters, and program advertisements
- Respond to inquiries from community members and stakeholders
- Help maintain and promote the Centre's Seniors Resource Program and related services
Qualifications and Skills
Required
- Demonstrated experience managing office operations, records, schedules, and multiple priorities
- Exceptional organizational and time-management skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office 365, including:
- Word
- Excel
- Outlook
- PowerPoint
- Teams
- Experience maintaining electronic filing systems and databases
- Ability to work independently with minimal supervision
- Strong customer service and interpersonal skills
- Ability to maintain confidentiality and exercise sound judgment
- Experience preparing reports and maintaining accurate records
Preferred Assets
- Experience working in a non-profit organization
- Experience with bookkeeping, accounts payable/receivable, or financial recordkeeping
- Experience coordinating programs, events, or community initiatives
- Knowledge of grant reporting requirements
- Experience managing websites and social media platforms
- Post-secondary education in Office Administration, Business Administration, Public Administration, Community Development, or a related field an asset
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Personal Attributes
The ideal candidate will be:
- Highly organized and self-motivated
- Professional, dependable, and accountable
- Friendly and approachable
- Resourceful and proactive
- Comfortable working with diverse groups of people
- Able to manage competing priorities and deadlines
- Committed to supporting healthy and vibrant communities
Hours and Compensation
- Part-time position: 20 hours per week
- Hourly wage: $22.00–$25.00 per hour, depending on qualifications and experience
- Please note: Relocation assistance is not provided, and candidates must already reside within a 60 minute commute of our Blind Bay Location
How to Apply
Interested candidates are invited to submit:
· Cover Letter
· Resume
Submit to [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
The South Shuswap Health Services Society is committed to creating an inclusive and welcoming workplace and encourages applications from all qualified
Pay: $22.00-$25.00 per hour
Work Location: In person
