Posting Number: 16/26 (Repost)
Position Title: Payroll/Human Resources Assistant
Reports To: HR Generalist
Posting Date: July 31, 2026- open until filled
Business Division: Human Resources Division
Summary: Reporting to the Division Manager, Payroll/HR Assistant is primarily responsible for the administration of Payroll and Benefits functions. This includes accurate and timely processing of bi-weekly payroll as well as monthly and annual requirements. In addition, the Payroll/ Human Resources Assistant will support key Human Resource functions assisting with recruitment and selection, orientation, training and development, labour relations, performance management and workplace investigations.
Duties Include:
- Achieve complete internal client satisfaction by producing accurate, complete and timely bi-weekly payroll.
- Ensure all employee personal information is kept secure and confidential.
- Responsible for the administration of City’s comprehensive group benefits plan (new hires, terminations and changes).
- Responsible for communication of all HR and payroll related documentation including, memos, offers of employment, termination letters and performance related discipline correspondence.
- Maintain accurate and updated payroll and HR information in HRIS (Excel and Vadim) and process all HR/Payroll reports as necessary.
- Provide consultation and collaborate on wide range of payroll, benefits and HR related issues to City employees and managers.
- Complete monthly payroll and benefits account reconciliations.
- Ensure completion of employee Record of Employment (ROE’s).
- Prepare all payroll related cheque requisitions, including manual payroll cheques and various agency remittances.Ensure annual reporting is generated with accuracy and within mandated deadlines (Pension adjustments, T4’s, EPS Reporting)
- Responsible for maintenance and administration of City of Estevan’s Municipal Employee Pension Plan (MEPP).
- Ensure timely remittance of garnishee and WCB payments.
- Ensures that required reports to federal and provincial tax authorities for regulatory and compliance purposes are formulated accurately and filed and on timely basis and that all year-end procedures are completed (T4’s, Pension Adjustments etc.).
- Responsible for processing government request forms (i.e. Statistical Information Reports).
- Work to support and implement HR projects to achieve HR and payroll objectives.
- Provide assistance with the recruitment and retention function of City of Estevan and act as City’s culture ambassador and gate keeper.
- Support the delivery of HR programs: New Hire Orientation, Benefits and Pension Orientation and Performance Reviews.
- Maintain relationships with key vendors and manage several key contracts: Vadim, Benefits (Canada Life), Pension (MEPP), Union Contracts (CUPE and Police Association).
- Ensure compliance with all applicable legislative regulations and company policies and procedures.
- Provide support regarding labour relations issues. Assist with the review and investigation of grievances and coordination of management responses at each stage of the grievance process.
- Ensure that all the relevant paperwork (W1 and EI forms) for WCB claims is completed and submitted on timely basis. Provide additional information to WCB regarding any time loss claims.
- Maintain union seniority lists accurately.
- Assist with long term disability claims; including coordination of return to work.
- Perform other related duties as assigned or required.
NOTE: The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally performed outside of the listed duties above. (Other duties as assigned).
Qualifications:
•College diploma in Human Resources or related discipline preferred.
- Completion of CPA Level 1 (Payroll Compliance Practitioner).
- Minimum 3 year’s of Human Resources/Payroll experience with experience in Canadian payroll processing.
- Experience in Unionized environment is an asset.
- Candidate must possess a valid Class 5 Driver’s License.
Knowledge, Skills, and Abilities:
•Sound knowledge of Canadian payroll processing requirements.
- Introductory knowledge of Human Resources.
- Introductory knowledge of Federal and Provincial human rights and employment standards law.
- Proficient in the use of office technology including variety office software.
- Strong organizational and time management skills.
- Strong oral and written communication skills.
- The ability to work both independently as well as in both large and small team environments.
- The ability to work with a high degree of confidentiality and integrity.
- Demonstrable interpersonal skills and the ability to successfully navigate sensitive and stressful discussions and situations.
Working Conditions:
This position will be in a regulated office environment. Off-site meetings may be required.
Application Deadline
Closing deadline does not apply. The City of Estevan offers a competitive salary and an outstanding benefits package.
For further information or to apply, please contact:
Human Resources Division
1102-4th Street
Estevan, SK S4A 0W7
Ph: (306) 634-1800
[email protected]
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
