Come join our dynamic team in Sault Ste. Marie!
Are you looking for an opportunity to showcase your executive level administrative skills? If so, consider joining the Ministry of Natural Resources and bring your strong executive administrative skills to this fast paced and high-volume environment where you will be able to coordinate and deliver a multitude of administrative services supporting the Director and the branch office.
If this sounds like you, then consider this great opportunity!
NOTE: This position will require you to work from 70 Foster Drive in Sault Ste. Marie, Ontario, 5-days a week
**This competition will be used to fill future vacancies.
In this fast-paced team environment, where tasks are often complex, high priority and sensitive, you will:
- provide administrative services and support to the Director and the branch team members
- prepare and coordinate confidential correspondence and reports
- organize and coordinate meeting arrangements and the Director's schedule
- review the Director's correspondence and ensure prompt action
- maintain a confidential filing system.
- assist with coordination and administration of the Director's budgets
- provide outstanding customer service to clients
- You demonstrate knowledge of administrative systems, processes and methods to develop reliable systems for control of administrative activities.
- You have knowledge of information management policies as they relate to branch records, schedules, retention and Freedom of Information and Protection of Privacy Act (FIPPA) requirements.
- You are able to maintain and set up confidential paper and electronic files by adhering to record retention schedules for Director's office.
- You possess judgment and synthesis skills to be able to link projects and information together to provide clear information to the Director and to be able to track multiple projects and information.
- You are proficient with email, word processing and other computer applications including spreadsheet applications, data base programs, electronic scheduling (e.g. Microsoft Outlook, MSWord, Access, PowerPoint, Excel and OCMS).
- You demonstrate interpersonal and group leadership skills to support staff for assigned task, function and projects.
- You have excellent time management skills, excel working under pressure to meet deadlines and can handle a heavy volume of work.
- You demonstrate communication skills to liaise with clients and convey information or explanations.
- You have written communication skills to produce reports, correspondence, briefing and information notes for the Director and senior management on confidential and highly sensitive information.
- You demonstrate interpersonal skills including tact and diplomacy and ability to maintain confidentiality.
- You demonstrate highly developed organizational and planning skills to organize the Directors schedule, and arrange physical and logistical requirements for meetings, and coordinate materials and flow of information.
- You have time-management skills, excel working under pressure to meet deadlines, and can handle a heavy volume of work.
- You demonstrate decision-making skills and judgement when retaining and drafting correspondence in priority order for Director's signature.
- You possess attention to detail skills to review, revise and proofread information and documents to ensure completeness and accuracy.
- You have experience in managing expenditures, verifying purchase card reports, monitoring, and administrating financial statement, preparing and entering requisitions and inputting work planning/project and salary information.
- You have knowledge of financial process and procedures/directives (including work planning, budget tracking and reconciliation).
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
