St. John's, Nl Administrative coordinator Jobs – 9 Openings This Week

Medical Administrative Coordinator
Confidential —St. John's, NL
- $50,000–$60,000 a year
- Full-time
- QuickBooks
- Organizational skills
- In-person
- Dental care
- Paid time off
Quick apply
7d
Admin & Marketing Coordinator
CBRE —St. John's, NL
- $50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Administrative Coordinator
Univar Solutions Canada LTD —Mount Pearl, NL
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
Care Coordinator
Lifemark Health Group —St. John's, NL
- Full-time
- High school diploma or GED
- Data entry
- Computer skills
Quick apply
CCR-Care Coordinator
Lifemark Health Group —St. John's, NL
- Full-time
- High school diploma or GED
- Data entry
- Computer skills
Quick apply
Patient Care Coordinator
Resolve Sleep Health —St. John's, NL
- Full-time
- Customer service
- EMR systems
Quick apply
7d
Service Department Receptionist/ Appointment Coordinator
Avalon Ford —Mount Pearl, NL
- From $18 an hour
- Full-time
- Customer service
- Microsoft Office
- Front desk
- Paid time off
- Vision care
Quick apply
4d
Dental Faculty Coordinator
Venor —St. John's, NL
- Leadership
- Communication skills
- Teaching
- Relocation assistance
- Paid time off
Quick apply

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Medical Administrative Coordinator

Confidential
St. John's, NL

Quick apply

Job details

Full-time
7 days ago

Benefits

Extended health care
Dental care
Paid time off
Vision care
Life insurance
On-site parking

Skills

Accounting software
Process improvement
Schedule management
QuickBooks
Organizational skills
Communication skills

Full job description

Position Overview

We are seeking a highly organized and detail-oriented Administrative Coordinator to support the delivery of services. This role is central to patient scheduling, physician and nurse coordination, billing support, and reporting.

Key Responsibilities

Patient Scheduling & Care Coordination

Manage scheduling of patients for all treatments.

Serve as the primary point of contact for patients regarding appointment bookings, follow-ups, and ongoing treatment schedules.

Coordinate with physicians (arranged by leadership) and nursing staff (arranged by the nursing lead) to ensure complete treatment coverage.

Manage patient data using spreadsheets and clinic software, ensuring accuracy and confidentiality.

Track and action physician follow-ups, ensuring timely communication with patients.

Regional Patient Management

Collaborate with colleagues who manage patients to ensure consistency and quality across regions.

Billing & Reporting

Support billing processes, assisting with troubleshooting and resolution of issues in collaboration with the billing team.

Run Accounts Receivable (AR) reports weekly and flag issues requiring attention.

Cross-train in QuickBooks to provide backup coverage when needed.

Approval & Compliance

Oversee the approval process for all treatments.

Ensure all treatment approvals, physician orders, and compliance requirements are documented and followed.

Collaboration & Support

Work alongside clinical and administrative staff to streamline workflows and reduce bottlenecks.

Provide backup support to billing and administrative staff when required.

Participate in ongoing training and process improvement initiatives.

Qualifications

Previous experience in healthcare administration, patient coordination, or medical office support preferred.

Proficiency with spreadsheets and comfort working with multiple patient management tools.

Familiarity with QuickBooks or willingness to train in accounting software.

Strong organizational skills with the ability to prioritize competing demands.

Excellent communication skills and patient-centered approach.

Ability to work independently while collaborating within a multidisciplinary team.

Key Attributes for Success

Highly detail-oriented and reliable.

Comfortable managing complex schedules and multiple stakeholders.

Proactive problem-solver with a positive, team-oriented mindset.

Adaptable to a growing and evolving clinical program.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in st. john's, nl

Medical Administrative Coordinator

Admin & Marketing Coordinator

Administrative Coordinator

Care Coordinator

CCR-Care Coordinator

Patient Care Coordinator

Service Department Receptionist/ Appointment Coordinator

Dental Faculty Coordinator

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