As one of the campus’s key administrative professionals, you will oversee the management, recording, and distribution of student academic and attendance records.
You will work closely with the Campus Principal and Vice-Principal, providing informed guidance to help ensure students stay on track and succeed academically.
When senior leadership is unavailable, you will step confidently into the role of senior campus administrator — demonstrating leadership, professionalism, and sound judgment.
Key Responsibilities:
· Manage and maintain all student academic files and documentation. This includes managing our file room and online digital storage platform.
· Process student withdrawals and terminations in accordance with school policy
· Monitor missed evaluations and supplementary examinations
· Collaborate proactively with all departments to ensure full preparedness, accuracy, and compliance for all external government procedures and audits.
· Attend student and faculty meetings, document outcomes, and follow up as needed
· Maintain and oversee the SAS system, addressing technical issues with leadership
· Prepare academic and attendance reports for Senior Administration and Head Office
· Draft and distribute student progress reports, letters, transcripts, and diplomas
· Track enrollment statistics and maintain accurate program data
· Support student transfers between campuses or programs
· Work closely with faculty to monitor attendance and proactively meet with students facing challenges
· Provide regular administrative updates regarding student status and issues
· Serve as a key supporter of instructors, ensuring that attendance records, marks, and required reports are submitted accurately and on time. You will proactively follow up on missing marks reports and attendance reports and take full responsibility to ensure discrepancies are rectified promptly and properly documented.
· Conduct presentations on various topics to new/current students and instructors.
· Manage and coordinate graduation, student engagement activities, registration processes, and orientation activities.
Competencies:
- 2 - 3 years' previous work experience in a similar role
- Proficient in Microsoft Office, internet usage, digital file organization, and email
- Superior organizational and problem-solving skills
- Strong interpersonal and communication skills (oral, written, listening)
- Ability to maintain confidentiality: empathetic and open-minded
- Self-directed; high level of initiative
- Time management skills
- Ability to work effectively under pressure and to meet frequently occurring deadlines
- Strong team work ability
Qualifications:
- This position requires the employee to have completion of a post-secondary certificate, diploma or degree in an applicable discipline, combined with experience working in a student-centered learning environment.
Resumes should be emailed to Colleen Power, Vice-Principal: [email protected]
Deadline for applications is September 7, 2026
Job Type: Full-time
Work Location: In person
