Administrative Assistant – People & Culture (Secretary to the Director)
Permanent Full Time
Competition No. C1101-26 SDIR (I/E)
This position is accountable for providing advanced administrative and secretarial support to the People & Culture department. Duties include:
- Provides confidential, administrative support to the Director of People & Culture, Manager, Health, Safety and Employee Wellness, and other members of the People & Culture team in the planning, operation and maintenance of the department;
- Supports labour relations function by coordinating Labour Management Committee maintaining corporate seniority lists and preparing and proofreading confidential correspondence, reports, policies and procedures, etc.;
- Supports the administration of Employee Health, Safety, and Wellness programs by coordinating activities of Corporate OHS committee and events such as annual wellness clinics, ensures OHS and Return to Work (RTW) policies are reviewed, signed, and distributed annually, maintains EFAP, OHS and audit databases, tracks Store OHS Minutes and Audit reports for PRIME compliance, updates listing of OHS Committees and training, and updates OHS legislated training;
- Supports Corporate Training initiatives by arranging and coordinating, issuing training certification cards, ensuring training records are up to date and running reports as necessary;
- Completes office management responsibilities including maintaining departmental leave requests, obtaining supplies and services using electronic purchasing system, ensuring files are organized and maintained as per the corporate records classification system, receiving/directing visitors, and opening, reviewing and routing incoming mail;
- Other related duties.
The successful candidate must possess the following qualifications:
- High School Graduation;
- Graduation from a two-year diploma program in Office Administration from a recognized college including course work in human resources;
- A minimum of three (3) years experience as administrative support within a highly comprehensive Human Resources environment;
- Thorough knowledge of the full suite of Microsoft Office applications. Advanced proficiency in Excel an asset;
- Experience with electronic Time and Attendance, Purchasing Systems, and HRIS are assets.
NLC values diversity, inclusion and belonging in the workplace and strives to create a workforce that reflects the diversity of the communities we serve. All qualified candidates are encouraged to apply. We welcome and encourage applications from under-represented groups such as: Indigenous persons, racially visible persons, persons with a disability, women, and persons of a minority sexual orientation and/or gender identity. If you are a member of an under-represented group, we invite you to self-identify on your cover letter, or resume. Accommodations for job applicants with disabilities (differing abilities) are available on request.
Salary: CG 26: $48,808.50 – 54,015.00 annually
Closing Date: Sunday, September 6, 2026
Applicants must apply via UKG
Please state the competition number on your NLC application for employment. Proof of education, and/or courses must be provided prior to appointment to the position. All sections of the NLC application must be completed. Employees are solely responsible for ensuring that all relevant information regarding required qualifications is provided on the application/resume submitted when applying for posted positions. Human Resources will only assess the information that has been provided when determining whether or not the candidate meets the required qualifications and will not contact employees to ensure that the information provided is complete. If applying for more than one competition with the same closing date, then only one completed application is required. Transfers within the same classification level are not covered under the relocation policy.
