Provide on-site administrative support and facility coordination so that contractual commitments are met as well as keeping site in line with AtkinsRealis policies and procedures. This is a key role which requires the ability to coordinate multiple activities and communicate effectively.
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Management of Demand Work order calls, emails, requests and related computer systems.
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Management of Key and Access systems.
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Document management of customer/staff paperwork/requests and changes.
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Assist with the general administration of the project agreement to meet the associated KPI's'as instructed.
To perform this role successfully, the individual will be responsible for but not limited to the following:
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Lead and coordinate service request delivery by fielding telephone calls and emails from the clients, subcontractors and AtkinsRealis facilities management team and direct them appropriately.
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Log calls/jobs in CMMS database (JDE, SAP etc). Create, allocate, update, review and close all demand work orders and Preventative maintenance work orders per Helpdesk policy SLA including tracking job progress against KPI's.
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Interface with Operations Manager, Maintenance Team Leader, Technicians, CSC, PO Coordinator and Project Coordinator in delivery of service requests to meet contract service levels.
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Create Purchase Order requisitions for service day-to-day requests; receive and manages payment of invoices with Accounting Coordinator.
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Record keeping maintained within accordance to quality standards.
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Manage security clearance process, issue access cards and keys to all staff, visitors, volunteers and subcontractors.
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Coordinates Supplier/Contractor set-up and maintains contractor compliance requirements.
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Generate monthly reports from CMMS Is involved to a lesser extent in the preparation of financial reports – forecasts, budgets, and other data related to their activities such as the status of various contract expirations and related matters.
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Acts as liaison to and assist Operations Manager with budgeting, reporting and tenant relations.
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Attend weekly conference calls; take, prepare and distribute meeting minutes.
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Coordinate meetings and staff events as required including catering and equipment.
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Maintains and communicates effectively with client and on-site associates and ensure that any areas of concern are addressed promptly and thoroughly.
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Performs ad-hoc administrative functions relating to property management as assigned by Facility Manager.
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Performs routine inspections to ensure contractor performance and property site conditions are in keeping with all company policies, procedures and quality assurance.
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Minimum 5 years office related work experience preferably in facilities management.
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Experience in contract management an asset..
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Knowledge of enterprise software (JDE, SAP) and strong knowledge of MS Office suite including Excel.
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Solid understanding of accounting principles (AP/AR).
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Strong ability to communicate verbally and in writing.
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Ability to obtain federal security clearance.
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Expected compensation for this role is between Pay Range $59,800 - $70,000 annually. Base salaries are determined according to several parameters like skills, experience, and potential impact on the role. Internal and external competitiveness are also taken into account in our offers.
Explore the rewards and benefits that help you thrive – at every stage of your life and your career at AtkinsRéalis in Canada.
Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.
Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
Be rewarded.
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
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Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about AtkinsRéalis' accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
