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Governance Coordinator

MacEwan University
Edmonton, AB

Apply Now

Job details

Full-time
4 days ago

Skills

Doctoral degree
Trello
Filing
Microsoft Office
Analysis skills
Project management
Records management
PeopleSoft
Communication skills
Adobe Acrobat

Full job description

Governance Coordinator

Office of University Governance

Competition No. 26.06.119

Category

Salary

Closing Date

Full-Time Continuing (35 hours per week)

OOS Band 3: $60,929 to $82,255 per annum.

The competition will remain open until a suitable candidate is found.

Category

Full-Time Continuing (35 hours per week)

Salary

OOS Band 3: $60,929 to $82,255 per annum.

Closing Date

The competition will remain open until a suitable candidate is found.

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

Opportunity

MacEwan University is seeking an experienced Governance Coordinator for a full-time continuing opportunity with our Office of University Governance (OUG).

As a member of the OUG and reporting to the University Secretary, you will be responsible for supporting the day-to-day administrative activities of the Board of Governors and its Committees (Board), and of the General Faculties Council and its Committees (GFC). You will support the implementation of governance processes within the university's bicameral governance framework and will serve as the administrative contact for the OUG.

Key responsibilities include:

Governance Support

Supporting the Governance Officer in the day-to-day administration of governance activities;
Coordinating Board and GFC meeting logistics, including scheduling, agenda packages, materials distribution, and minute-taking;
Tracking and following up on meeting decisions and action items; updates work plans as directed;
Preparing presentations and supporting materials for meetings;
Responding to and coordinating stakeholder and public inquiries, escalating matters outside established authority; and
Managing OUG correspondence and ensuring timely handling by the Governance Officer or appropriate delegate.

Administration

Providing general office administration, including records management, expense processing, invoice payment, office supply procurement, electronic filing, and other administrative support functions;
Preparing expense claims and reports for Board members and the University Secretary, and processes access requests and administrative forms (e.g., HR, finance, time management, pCard);
Maintaining governance records in accordance with university retention requirements, including file management, documentation, destruction processes, and guidance on records management best practices;
Supporting the development and implementation of OUG administrative policies and procedures;
Maintaining website content and governance databases and platforms (e.g., Trello, Diligent, PeopleSoft); and
Monitoring OUG email accounts, responding to or directing inquiries as appropriate.

Planning and Coordination

Coordinating meeting and event logistics, including room bookings, catering, annual calendars, and long-term scheduling;
Managing institutional events, including the Chancellor's Honorary Doctorate Dinner.
Administers the Honorary Doctorate Program, including nominations, committee support, approvals, and conferral processes;
Arranging travel and related logistics for the OUG and Board as required;
Supporting the scheduling and coordination of GFC, Board, and joint governance activities; and
Assisting with the planning and delivery of meetings, retreats, and other university events as directed.

Skills

You will have:

Demonstrated tact, diplomacy, and strong public relations skills;
Strong decision-making abilities with a proactive, self-directed approach;
Excellent organizational and multitasking skills, with exceptional attention to detail and accuracy;
Proven ability to manage a high volume of work, competing priorities, and tight deadlines;
Working knowledge of PeopleSoft, Google Workspace applications, and board portal technology;
Proficiency in Microsoft Office Suite and Adobe Acrobat Pro;
Strong problem-solving and analytical skills; and
Excellent verbal, written, and technical communication skills.

Qualifications

A minimum of a relevant certificate or diploma focusing on administration and project management.
A minimum of five years of progressively responsible administration experience at a senior executive level, with a minimum of three years supporting a role with direct reporting to a board.
Experience with records management, communications, and research techniques is an asset.
An equivalent combination of education and experience may be considered.

Position Requirements

This position is on campus only.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay
Generous vacation time
Secure pension plan
Flexible benefits package
Continuous learning culture
Opportunities for career growth

How to Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at [email protected].

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to [email protected] so we can assist and ensure your application is received.

This position is included under the Out of Scope employee policy (D1015). Applications sourced through this process may be considered for similar opportunities within MacEwan University.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Apply Now

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Governance Coordinator

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