Location: Guelph, Ontario (In Office)
Type: Full Time, Permanent | Monday to Friday, 8:00 a.m. to 4:30 p.m.
Reports to: Principal / Managing Director
Application Requirements
Please apply through Indeed with the following:
- A detailed chronological resume
- The URL to your professional LinkedIn profile
- A cover letter that includes your interest in the real estate development industry
Professional references will be requested later in the process from shortlisted candidates.
About the Company
Huron Development Consulting (HuronDC) is a prominent and growing real estate development firm with a strong track record across land development and multiple asset classes, including residential, ICI, and mixed use projects. Due to sustained growth, we are expanding our team and adding a key administrative role at our Guelph head office to support our continued growth.
Job Overview
We are looking for a seasoned administrative professional who wants stability and the opportunity to build a meaningful long term career with a firm on a genuine growth trajectory. This is a permanent position with a clear path to increasing responsibility as the company grows.
The most important quality we are hiring for is this: you have a background in Finance, Management, Operations or similar, are a self starter and a critical thinker. You take initiative, you anticipate needs, spot problems before they become urgent, and use sound judgment to solve things independently. You are highly organized, self directed, and take full ownership of the administrative systems you manage.
You will serve as the central coordinating force and reliable administrative anchor at HuronDC, keeping the directors' schedules, files, projects, and external stakeholder relationships running smoothly and in real time.
Real estate industry experience is strongly preferred. Candidates with an administrative or operations background in Real Estate Sales / Deal Coordination, Real Estate Development, Real Estate Law, Urban Planning, or Marketing will be especially well suited to this role, given the technical nature of the files, terminology, and stakeholders involved.
This role also carries genuine visibility. You will be comfortable representing the company in front of clients, consultants, and municipal stakeholders, and you will have real opportunity to grow into a role of expanding scope and responsibility as the company continues to scale.
Key Responsibilities
- Organize and maintain all files, documents, and records, both digital and physical, with electronic and hard copy filing completed in real time
- Prepare, proofread, and edit correspondence, reports, presentations, and development related documents
- Manage DocuSign workflows for electronic signatures and document tracking
- Prepare daily and weekly checklists for the directors and deliver a clear written weekly summary of completed work and outstanding items
- Manage and maintain multiple executive calendars using Microsoft Outlook, Excel, and Egnyte
- Coordinate meetings, appointments, and travel arrangements with accuracy and foresight
- Track and organize development related materials, including planning applications, conditions of approval, consultant reports, contracts, and drawings
- Interpret existing processes and build practical, repeatable workflows that improve how the office runs
- Prepare and check figures across budgets, schedules, and reports with a high degree of numerical accuracy
- Represent the company professionally in client, consultant, and municipal meetings as needed
What We Are Looking For
- A demonstrated self starter with strong, independent critical thinking and problem solving skills. This matters more to us than any single technical skill
- Excellent math skills and strong comfort working with numbers, budgets, and schedules
- Real estate industry experience (development, sales / deal coordination, real estate law, or urban planning) strongly preferred
- Significant proven administrative or clerical experience in a professional office environment
- Works best in a Windows environment, with strong proficiency across Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with Egnyte or similar document management platforms, and DocuSign
- Comfortable interpreting existing processes and building clean, efficient workflows from scratch
- Professional and comfortable representing the company directly to clients and external stakeholders
- Distinguished organizational skills with the ability to manage multiple priorities independently
- High typing speed, strong data entry accuracy, and precise proofreading ability
- Proven ability to work with minimal supervision while maintaining high standards of accuracy and professionalism
- A genuine desire to grow within the company and take on increasing responsibility over time
- Experience with at least two AI models other than ChatGPT and Grok, and comfort applying them to everyday office work
Ontario Experience
Previous exposure to Ontario real estate development or municipal processes is an asset but not required. We are happy to provide training and support to the right candidate.
Why Join Us
This is an opportunity to join a growing stable firm in a progressive permanent role, with a clear path to increased responsibility.
Benefits: on site parking; Extended health care
Pay: $55,000.00-$65,000.00 per year
Benefits:
Application question(s):
- How many years of Executive Assistant Experience do you have?
- How many years of Client Facing Interaction Experience do you have?
Education:
Experience:
- Real Esate: 5 years (preferred)
Location:
Work Location: In person
