sydney, ns office assistant Jobs – 10 Openings This Week

Administrative Coordinator, Special Needs and Moving On Projects
Breton Ability Centre —Baddeck, NS
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Dental care
- Paid time off
Quick apply
4d
Administrative Assistant
Stafingo Inc. —Sydney, NS
- $19 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Office Clerk
Seaboard Industrial Supply Comp —Sydney, NS
- $17–$20 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
- Dental care
- Vision care
Quick apply
Administrative Assistant
Accountant Staffing —Sydney, NS
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
Quick apply
3d
Office Assistant
Kent Building Supplies —Sydney, NS
- Full-time
- Microsoft Office
- AI
- Accounting
- Wellness program
4d
office administration clerk
Supertemp —Sydney, NS
- $18.50 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Payroll & Administrative Clerk
Harry Freeman & Son Ltd. —Nova Scotia
- $28–$31 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Wellness program
- Designated paid holidays
Quick apply
4d
School Receptionist - On-call basis
Eskasoni School Board —Eskasoni, NS
- Monday to Friday
- Microsoft Word
- Word processing
- High school diploma or GED
Quick apply
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
2d

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Administrative Assistant
Stafingo Inc. —Sydney, NS
The Administrative Support Assistant will play a key role in supporting program operations, including processing permits, responding to inquiries, and providing…
$19 an hour
Quick apply
3d
Administrative Assistant
Accountant Staffing —Sydney, NS
Completion of a one-year post-secondary certificate or diploma in business or administrative studies (or a related commercial program).
Quick apply
3d

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Bookkeeper & Administrative Coordinator
Crossroads Staffing —Orillia, ON
Complete bank and credit card reconciliations. Experience in bookkeeping, accounting, or a senior administrative role. Prepare and issue invoices and proformas.
$25–$35 an hour
Quick apply
Office Assistant
Resolution Staffing Inc —Cobourg, ON
Clerical experience that includes filing, data entry, and general administrative duties. The Office Assistant will be responsible for various clerical tasks,…
$21–$23 an hour
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3d

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Administrative Coordinator, Special Needs and Moving On Projects

Breton Ability Centre
Baddeck, NS

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Job details

Temporary | Full-time
4 days ago

Benefits

Extended health care
Dental care
Paid time off
Employee assistance program
Vision care
Life insurance
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Access
Customer service
Salesforce
Post-secondary education
Filing
Microsoft Office
Databases
Administrative experience
High school diploma or GED
FileMaker
Computer skills
Communication skills
Adobe Acrobat
Time management

Full job description

Special Needs and Moving On Projects of CUPW and UPCE-PSAC

Breton Ability administers the Special Needs and Moving On Projects for the Canadian Union of Postal Workers (CUPW) and the Union of Postal Communication Employees (UPCE-PSAC).

Life is more demanding when you work and have a child with special needs or disabilities. The Special Needs and Moving On Projects provide resources and support for CUPW and UPCE-PSAC members whose children have disabilities, disorders and/or health impairments. The Special Needs Project is geared to CUPW and UPCE-PSAC families with young children while the Moving On Project is for CUPW and UPCE-PSAC members who have adult sons and daughters with disabilities.

We are looking for an Administrative Coordinator to join the Special Needs and Moving On Projects Team located in Baddeck. This is a Term Position of 12 to 18 months, covering a maternity leave.

Position Overview:

The Administrative Coordinator’s primary responsibility is to provide clerical and office related support to the CUPW/UPCE Special Needs and Moving On Projects. This position will play a crucial role in supporting the project’s overall administration functions which helps meet the projects’ goals and objectives effectively and efficiently. As this position is often the first point of contact with the organization, it is critical that a welcoming and inviting approach is used in all communication. This will help to ensure positive interactions and experiences of members, advisors, or other individuals.

Duties include but are not limited to; Managing multi-detailed mailings; maintaining effective filing systems, navigating and updating main database, coordinating all incoming and outgoing mail, maintaining office supplies, assists with payment process, and other related duties as assigned.

Key Responsibilities

· Maintain accurate filing systems and database (FileMaker Pro)

· Provide administrative and clerical support to project operations

· Manage correspondence, inquiries, and follow-ups

· Process member intake information and update records

· Track funding periods, interviews, and required documentation

· Prepare and distribute project-related materials and mailings

· Support newsletter coordination and general communications

· Assist with payment processing and financial documentation as needed

· Coordinate meetings, calls, and scheduling as required

· Ensure confidentiality of all members and projects information

· Maintain office supplies, petty cash, and general office functions

· Support audit preparation and reporting requirements

· Provide general administrative support and assist with other duties as assigned

Qualifications:

· High school diploma, and post-secondary education in administration or equivalent experience preferred

· Minimum 3 years’ experience in a fast-paced, demanding administrative environment

· Experience working with database software is required. This role uses FileMaker Pro for member record management, including creating, updating, and retrieving records. A strong understanding of data accuracy and integrity is crucial to this position.

· Experience with Microsoft Access, Salesforce, QuickBase, or similar database systems is considered an asset. FileMaker Pro training will be provided.

· Proficiency in Microsoft Word is required; experience with Microsoft Excel is an asset.

· Experience using Mac (Apple) computers is an asset.

· Comfortable using standard office software, including email, Adobe Acrobat, and web browsers.

Shortlisted candidates will be required to complete a practical database skills assessment.

Other Skills and Attributes:

· Experience supporting families of children with disabilities or health needs is an asset

· Excellent communication and interpersonal skills, with a professional and empathetic approach

· Strong organizational, time management, and problem-solving abilities

· Ability to work both independently and as part of a team

· Satisfactory Child Abuse Registry and Vulnerable Sector/Police Checks required

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

Must have strong computer skills, including Microsoft Office

Education:

Secondary School (required)

Experience:

Administrative: 3 years (required)

Work Location: In person

Quick apply

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office assistant jobs in sydney, ns

Administrative Coordinator, Special Needs and Moving On Projects

Administrative Assistant

Office Clerk

Administrative Assistant

Office Assistant

office administration clerk

Payroll & Administrative Clerk

School Receptionist - On-call basis

Executive Assistant, Operations

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