Data Pharms Inc., operating under HomeShare, is hiring an Assistant Property Manager - Leasing & Operations Coordinator in Thunder Bay. This is a hybrid administrative and field-based role, not a fully remote position. Previous property-management experience is not required. We are hiring for judgment, organization, follow-through, communication, comfort with technology, and the ability to learn a structured custom system. ROLE STRUCTURE - Part-time contract role averaging 15 to 25 hours per week, with seasonal variation. - Starting compensation: $25 per hour. - Proposed paid initial contract or trial period of approximately 3 to 6 months. - The role and mutual fit may later be reviewed for possible salaried employment with potential benefits. This is not guaranteed. - Approved work travel between properties and appointments is paid, with approved business kilometres reimbursed at the company rate. Normal commuting is not reimbursed. REQUIREMENTS - Able to work in Thunder Bay and attend scheduled property visits. - Valid Ontario G-class driver's licence and dependable access to a reliable, insured vehicle. - Legally authorized to work in Canada. - Clear, professional written, telephone, and in-person communication. - Comfortable using email, a smartphone, Google Docs and Sheets, shared records, calendars, and unfamiliar custom software. - Able to track several open matters, including the next action, responsible person, and due date. - Able to follow procedures, accept feedback, protect confidential information, and ask before acting when legal, financial, safety, privacy, or approval issues are unclear. WHAT YOU WILL BE TRAINED TO DO Leasing and property visits: - Respond to rental inquiries and coordinate and conduct room showings. - Document outcomes and follow-ups and organize complete application or lease information. - Coordinate approved move-ins, move-outs, turnovers, inspections, and readiness checks. - Take useful photos, write factual notes, and record cleaning, access, maintenance, and safety concerns. - Never promise applicant approval or change lease terms without authorization. Maintenance coordination: - Receive and triage maintenance requests and recognize urgent water, electrical, security, access, health, and safety risks. - Check for duplicates and create clear work orders. - Dispatch approved workers with the correct scope, access plan, safety notes, due date, and approval limit. - Keep updates in the work order and follow up on overdue, waiting, incomplete, or rescheduled work. - Review completion notes, photos, hours, materials, receipts, and remaining work before closure. Records and operations: - Review open work orders, visits, tours, move-ins, move-outs, and overdue follow-ups. - Keep approved tenant, room, lease, and work-order records current. - Complete short handoffs and participate in weekly operations reviews. - Escalate legal notices, rent or arrears issues, safety concerns, privacy matters, unusual spending, and exceptions to management. WHO MAY BE A GOOD FIT This role may suit someone from administration, customer service, hospitality, human resources, social services, scheduling, or another coordination role. Strong candidates are careful, calm under pressure, comfortable learning software, willing to document their work, and able to communicate clearly. HOW TO APPLY Apply through Indeed with your resume and complete every screening question. A cover letter is not required. Generic or incomplete applications will not be advanced. Shortlisted applicants will complete a brief live scenario during the interview; no unpaid take-home project is required. This is an existing vacancy. Data Pharms is committed to a fair, job-related hiring process. Accommodation is available during recruitment upon request.
Pay: $25.00 per hour
Benefits:
Ability to commute/relocate:
- Thunder Bay, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have dependable access to a reliable, insured vehicle for scheduled property visits and work appointments? Please answer Yes or No and briefly explain.
- Describe a time you had to learn unfamiliar software or a new process. What did you do when you were unsure, and how did you make sure your work was accurate?
- Give an example of how you tracked several follow-ups or open tasks at the same time. How did you record the next action, responsible person, and due date?
- You receive a report of water leaking near an electrical fixture while you are due at a property showing. What is your first action, what would you document, and who would you update?
- What interests you about learning a structured property-operations role that uses custom software and documented procedures?
- Are you comfortable with a proposed paid initial contract or trial period of approximately 3 to 6 months and a schedule averaging 15 to 25 hours per week with seasonal variation? Please answer Yes or No.
Licence/Certification:
- Ontario G-class driver's licence (required)
Work Location: In person
