thunder bay, on office administrator Jobs – 19 Openings This Week

Executive Administrator
Habitat for Humanity —Thunder Bay, ON
- $55,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
7d
Office Manager
Platinum Search Group —Thunder Bay, ON
- $50,000 a year
- Full-time
- In-person
- Leadership
Quick apply
Office Administrator
EllisDon Group —Thunder Bay, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
Office Administrator
Avenue II Community Program Services —Thunder Bay, ON
- From $60,000 a year
- Full-time
- Microsoft Word
- Google Suite
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
3d
administrative assistant
BEAUX DADDY'S —Thunder Bay, ON
- $27.50 an hour
- Full-time
- English
- Databases
- High school diploma or GED
Office Administrator
A Villeneuve Mechanical Ltd. —Thunder Bay, ON
- $24 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
Quick apply
administrative assistant
LAND OF SPICES —Thunder Bay, ON
- $21 an hour
- Full-time
- English
- Databases
- High school diploma or GED
14d
Administrative Assistant (#303)
Independent First Nations Alliance —Thunder Bay, ON
- $48,207–$57,163 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Administrative Assistant, Human Resources
NOSM University —Thunder Bay, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Manager
Nu-Steel Door Systems —Thunder Bay, ON
- $20–$27 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- Accounting
- Dental care
- Vision care
Quick apply
11d
Environmental Administrative Assistant
OFNTSC —Thunder Bay, ON
- $45,000–$55,000 a year
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
Dental Office Manager
Sovereign Dental —Thunder Bay, ON
- $50,000–$80,000 a year
- Full-time
- EMR systems
- Budgeting
- In-person
- Disability insurance
- Relocation assistance
Quick apply
5d
Office Assistant
The Canadian Wild Rice Mercantile Ltd. —Thunder Bay, ON
- From $17.60 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Payroll Administrator Finance Officer
Nokiiwin Tribal Council Inc. —Thunder Bay, ON
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
- Paid time off
Quick apply
8d
Bulk Fuel Administrator
OFNTSC —Thunder Bay, ON
- $45,000–$55,000 a year
- Contract
- Google Suite
- Microsoft Office
- High school diploma or GED
Quick apply
Manager, I&IT Project Management Office
Metrolinx —Canada
- $123,026 a year
- Full-time
- Microsoft Excel
- PMP
- Master's degree

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Executive Administrator

Habitat for Humanity
Thunder Bay, ON

Quick apply

Job details

7 days ago

Benefits

Dental care
Paid time off

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Organizational skills
Business
Document management systems
Communication skills

Full job description

Habitat for Humanity is a mission-driven, non-profit organization dedicated to bringing people together to build homes, community, and hope. Through affordable housing initiatives, volunteer engagement, and community partnerships, the organization works to provide safe and stable housing for families in need. The local affiliate operates both community-focused programs and a retail ReStore operation, with all proceeds supporting its housing initiatives and broader charitable impact.

Reporting directly to the CEO, the Executive Assistant will play a central role in supporting day-to-day operations across the organization, helping coordinate activities spanning housing programs, fundraising, volunteer initiatives, and retail operations. The position is designed to bring structure and consistency to a rapidly evolving environment, ensuring key administrative processes run smoothly and enabling continued expansion of the organization’s impact.

YOUR DAY TO DAY

Provide direct administrative support to the CEO, including managing calendars, scheduling meetings, and preparing correspondence and documentation.
Draft, edit, and format internal and external communications (emails, letters, reports) for review and approval.
Coordinate activities across multiple areas of the organization, including housing programs, fundraising initiatives, volunteer coordination, and retail operations.
Organize and maintain digital and physical records, including scanning, filing, and transitioning historical documents into centralized electronic systems.
Assist with reporting processes by gathering information, preparing summaries, and ensuring timely completion of required documentation (including donor records and internal reporting).
Support audit and financial coordination by ensuring required information is compiled and shared with bookkeepers and external partners.
Handle administrative aspects related to donations, including documentation, tax receipts, and donor record management.
Help track and manage compliance-related activities, including safety documentation and organizational reporting requirements.
Act as a central point of coordination to ensure tasks, deadlines, and cross-functional initiatives stay on track.
Assist in developing, improving, and documenting operational processes as the organization evolves.
Support meeting coordination, including preparing materials, documenting key takeaways, and following up on action items.
Maintain and organize organizational systems to improve efficiency and reduce reliance on manual or paper-based processes.
Provide general office administration support, including managing incoming requests, prioritizing tasks, and ensuring smooth day-to-day operations.
Liaise with internal and external stakeholders (board members, volunteers, vendors, and partners) to coordinate information and follow up as needed.

WHAT YOU BRING

Post-secondary education in business administration or a related field is an asset but not required; equivalent practical experience will be considered.
Proven experience in an administrative, executive assistant, or office coordination role within a non-profit environment.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing tasks in a fast-paced environment.
Excellent written and verbal communication skills, with the ability to draft professional correspondence and reports.
High attention to detail and accuracy, particularly when handling documentation, reporting, and compliance-related tasks.
Demonstrated ability to coordinate across teams and stakeholders, ensuring information flows effectively and tasks are completed on time.
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new systems and digital tools.
Technically adaptable, with experience or interest in working with digital document management systems and transitioning processes from paper to electronic formats.
Ability to work with a mix of structured and unstructured processes, including building and improving systems as the organization evolves.
Highly self-motivated and proactive, with the ability to take initiative and operate effectively with limited direction.
Comfortable working in a dynamic and changing environment with a high degree of ambiguity.
Strong interpersonal skills, with the ability to build relationships and collaborate with internal teams, volunteers, board members, and external partners.

WHAT'S IN IT FOR YOU

Competitive Salary: $55,000
Health, dental and optical benefits.
Paid time off
Opportunities for professional growth and career development.
Supportive and collaborative work environment.

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [email protected] to discuss your needs.

#LI-ONATL

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office administrator jobs in thunder bay, on

Executive Administrator

Office Manager

Office Administrator

Office Administrator

administrative assistant

Office Administrator

administrative assistant

Administrative Assistant (#303)

Administrative Assistant, Human Resources

Office Manager

Environmental Administrative Assistant

Dental Office Manager

Office Assistant

Payroll Administrator Finance Officer

Bulk Fuel Administrator

Manager, I&IT Project Management Office

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